HVAC Preventative Maintenance and Service in McLeansville

Background
The North Carolina Department of Public Safety is issuing this Invitation for Bid (IFB) to establish a contract for preventative maintenance services for HVAC systems at the North Carolina National Guard's Regional Readiness Center and Field Maintenance Shop located at 4250 Burton Rd, McLeansville, NC.

The goal of this contract is to ensure optimal performance of HVAC systems, extend equipment life, and reduce costly repairs through scheduled maintenance.

Work Details
The contractor will provide scheduled preventative maintenance services for HVAC systems, which includes: quarterly inspections and maintenance tasks as outlined in the Maintenance Checklist.

Specific tasks include:
- Cleaning evaporator and condenser coils
- Inspecting refrigerant levels
- Adjusting temperature/pressure controls
- Inspecting electrical systems
- Checking mechanical systems
- Cleaning or replacing air filters
- Inspecting heating systems

Emergency services and additional repairs will be available at an agreed-upon prevailing rate. The contract covers 18 condensers, 124 VAV/VRF units, and 5 mini-split units. Payments are due after each quarterly visit.

Period of Performance
The initial term of the contract is one year from the date of final execution with options to renew for up to two additional one-year terms at the State's discretion.

Place of Performance
Services will be performed at the North Carolina National Guard's Regional Readiness Center and Field Maintenance Shop located at 4250 Burton Rd., McLeansville, NC 27301.

Bidder Requirements
Vendors must be registered with the North Carolina Secretary of State and in good standing. Vendors are required to complete various attachments including a pricing form, HUB supplemental vendor information, certification of financial condition, and must comply with background check requirements for personnel performing services.