County Administration Reimbursement System (CARS) Modernization Software Development and Implementation
ID: Doc1673920222
• State: North Carolina
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Description
Background
The North Carolina Department of Health and Human Services (NCDHHS) is seeking to modernize its County Administration Reimbursement System (CARS) through a software development solution. The goal is to create a secure, HIPAA-compliant system that addresses the shortcomings of current processes and integrates with existing systems. This project aims to unify functionalities from legacy systems and improve operational efficiency for county agencies administering social services.
Work Details
The vendor will provide a comprehensive software solution that includes:
1. Development of a web-based, cloud-deployed application for managing county administration reimbursement processes.
2. Integration capabilities with existing systems such as the Services Information System (SIS) and the North Carolina Financial System (NCFS).
3. Implementation of time reporting models including Random Moment Time Sampling (RMTS).
4. Data migration services for at least 12 years of historical data.
5. A user-friendly web interface for county users to enter near-real-time data.
6. Compliance with federal and state cost allocation plans, ensuring accurate reporting and reimbursement.
7. Security measures to protect sensitive data classified as HIPAA or Personally Identifiable Information (PII).
Period of Performance
The contract will have an initial term of three years, starting from the effective date specified in the Notice of Award, with options for two one-year extensions at the State's discretion.
Place of Performance
The services will be performed primarily within North Carolina, with potential hosting options being either State-hosted or Vendor-hosted depending on the proposed solution.
Bidder Requirements
Vendors must demonstrate compliance with security standards for handling sensitive data, including providing a completed Vendor Readiness Assessment Report. They must also have relevant experience in developing similar software solutions and be capable of meeting all specified technical requirements outlined in the RFP.
The North Carolina Department of Health and Human Services (NCDHHS) is seeking to modernize its County Administration Reimbursement System (CARS) through a software development solution. The goal is to create a secure, HIPAA-compliant system that addresses the shortcomings of current processes and integrates with existing systems. This project aims to unify functionalities from legacy systems and improve operational efficiency for county agencies administering social services.
Work Details
The vendor will provide a comprehensive software solution that includes:
1. Development of a web-based, cloud-deployed application for managing county administration reimbursement processes.
2. Integration capabilities with existing systems such as the Services Information System (SIS) and the North Carolina Financial System (NCFS).
3. Implementation of time reporting models including Random Moment Time Sampling (RMTS).
4. Data migration services for at least 12 years of historical data.
5. A user-friendly web interface for county users to enter near-real-time data.
6. Compliance with federal and state cost allocation plans, ensuring accurate reporting and reimbursement.
7. Security measures to protect sensitive data classified as HIPAA or Personally Identifiable Information (PII).
Period of Performance
The contract will have an initial term of three years, starting from the effective date specified in the Notice of Award, with options for two one-year extensions at the State's discretion.
Place of Performance
The services will be performed primarily within North Carolina, with potential hosting options being either State-hosted or Vendor-hosted depending on the proposed solution.
Bidder Requirements
Vendors must demonstrate compliance with security standards for handling sensitive data, including providing a completed Vendor Readiness Assessment Report. They must also have relevant experience in developing similar software solutions and be capable of meeting all specified technical requirements outlined in the RFP.
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Overview
Opportunity ID
Doc1673920222
Response Deadline
Feb. 20, 2026
Past Due
Date Posted
Jan. 30, 2026
Source
Source Notes
North Carolina recently changed its procurement system. Old procurements are available at https://www.ips.state.nc.us/IPS/BidNumberSearch.aspx.
Est. Value Range
Experimental
$5,000,000 - $15,000,000
(AI estimate)
Agency Distribution
High
On 1/30/26 DEPARTMENT OF HEALTH AND HUMAN SERVICES - DHHS in North Carolina issued County Administration Reimbursement System (CARS) Modernization Software Development and Implementation with ID Doc1673920222 due 2/20/26.
Contacts
Documents
Posted documents for County Administration Reimbursement System (CARS) Modernization Software Development and Implementation
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