Managed Print Services
ID: RFP #040926 • State: Minnesota
Opportunity Assistant
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Description
Background
Rochester Public Schools (Independent School District #535) is seeking proposals from qualified vendors to provide districtwide Managed Print Services for a sixty (60) month contract beginning July 1, 2026. The District operates approximately 116 multifunction devices and 88 desktop printers across its schools and administrative buildings.
The selected vendor will provide equipment leasing, installation, maintenance, toner and supplies, secure printing, training, and ongoing service and support. The solution must integrate with the District’s existing print management system and support a reliable, secure, and efficient printing environment for students and staff.
The District is seeking a long-term partner with demonstrated experience in K–12 public school environments who can deliver responsive local service, transparent billing, strong data security practices, and measurable performance standards.
Work Details
The contract includes the following services:
- Equipment leasing for approximately 116 multifunction devices and 88 desktop printers;
- Installation of all equipment;
- Maintenance services for all devices;
- Provision of toner and other necessary supplies;
- Secure printing solutions;
- Training for staff on the use of the print management system;
- Ongoing service and support to ensure operational efficiency.
The solution must seamlessly integrate with the existing print management system used by the District.
Period of Performance
The contract will commence on July 1, 2026, with full implementation required prior to this date to ensure uninterrupted service at the start of the 2026–2027 school year.
Place of Performance
Services will be performed across various locations within Rochester Public Schools' facilities.
Bidder Requirements
Vendors must demonstrate experience in providing managed print services specifically within K-12 public school environments. They should also be capable of delivering responsive local service while maintaining strong data security practices.
Rochester Public Schools (Independent School District #535) is seeking proposals from qualified vendors to provide districtwide Managed Print Services for a sixty (60) month contract beginning July 1, 2026. The District operates approximately 116 multifunction devices and 88 desktop printers across its schools and administrative buildings.
The selected vendor will provide equipment leasing, installation, maintenance, toner and supplies, secure printing, training, and ongoing service and support. The solution must integrate with the District’s existing print management system and support a reliable, secure, and efficient printing environment for students and staff.
The District is seeking a long-term partner with demonstrated experience in K–12 public school environments who can deliver responsive local service, transparent billing, strong data security practices, and measurable performance standards.
Work Details
The contract includes the following services:
- Equipment leasing for approximately 116 multifunction devices and 88 desktop printers;
- Installation of all equipment;
- Maintenance services for all devices;
- Provision of toner and other necessary supplies;
- Secure printing solutions;
- Training for staff on the use of the print management system;
- Ongoing service and support to ensure operational efficiency.
The solution must seamlessly integrate with the existing print management system used by the District.
Period of Performance
The contract will commence on July 1, 2026, with full implementation required prior to this date to ensure uninterrupted service at the start of the 2026–2027 school year.
Place of Performance
Services will be performed across various locations within Rochester Public Schools' facilities.
Bidder Requirements
Vendors must demonstrate experience in providing managed print services specifically within K-12 public school environments. They should also be capable of delivering responsive local service while maintaining strong data security practices.
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Overview
Opportunity Type
RFP
Opportunity ID
RFP #040926
Response Deadline
April 9, 2026
Past Due
Date Posted
March 18, 2026
Est. Value Range
Experimental
$500,000 - $1,500,000
(AI estimate)
Agency Distribution
Moderate
Source
On 3/18/26 Rochester Public Schools in Minnesota issued RFP Managed Print Services with ID RFP #040926 due 4/9/26.
Contacts
Documents
Posted documents for Managed Print Services
Opportunity Assistant
AI Analysis
AI Generate
Additional Details
Questions Due
03/27/2026