PURPOSE: The purpose of this Request for Proposal is to establish a contract for a Contractor to provide intercom services, access control, 24-hour full service maintenance, support services, repairs, and expansion of the security systems with the Capitol Complex buildings on an as-needed basis. The Capitol Complex includes all the buildings under the custodial control or management of the Facilities Management Division (FMD), and their associated grounds and parking facilities. The list of all building locations is located in Exhibit C specifications, in the Sample Contract and Exhibits. QUALIFICATIONS AND EXPERIENCE: Qualifications and experience provided for Items 1-3 must be completed by the solicitation due date and time. The Contractor should provide documentation that meets the following requirements: 1. The Contractor has installed equipment and serviced an integrated CCTV Bosch Video Management Software (BVMS) with a i-scsi video recording system, and Zenitel/Stentofon Alphacom E IP intercom network in at least two (2) facilities similar in scope, defined as having systems with a minimum of 50 cameras and 50 intercoms in the last five years. 2. The Contractor or Subcontractor who will perform maintenance and repair work on the system or install equipment on site must be: Licensed to perform both low voltage and line voltage work 3. The Contractor must be authorized or registered by the manufacturer as: A PCSC system dealer and Installer A Bosch system dealer and installer See Accessibility of Services or Products information regarding VPAT in Section 4 - Proposal Content in the Request for Proposal document attached to this solicitation. SPECIFICATIONS: Scope of work, duties, and specifications are listed in Exhibit C, in the Sample Contract and Exhibits document. INSURANCE REQUIREMENTS: The project's insurance requirements are listed in Exhibit B, in the Sample Contract and Exhibits document attached to this solicitation. It is the Contractor's responsibility to review these requirements prior to submitting a response. QUESTIONS/CLARIFICATIONS: Any questions or clarifications in regard to the solicitation response will be made in writing to Mandy Flum, Buyer, via email to mandy.flum@state.mn.us by April 23, 2025, no later than 12:00 PM CT. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the RFP, they must immediately notify the Buyer in writing of such error and request modification or clarification of the document. Responders are not to contact anyone within any other State Agency regarding this solicitation. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. If you need assistance please contact the SWIFT Vendor Assistance Helpline at 651-201-8100, Option 1, and then Option 1 again.
Background
The State of Minnesota, through its Department of Administration and Office of State Procurement, is seeking proposals for a contract to provide maintenance and support services for the Capitol Complex Security System. This includes intercom services, access control, and 24-hour full service maintenance for security systems across various buildings managed by the Facilities Management Division (FMD).
The goal is to ensure the security systems are operational and can be expanded as needed.
Work Details
The contractor will provide the following services: intercom services, access control, 24-hour full service maintenance, support services, repairs, and expansion of existing security systems.
The contractor must have experience with integrated CCTV systems using Bosch Video Management Software (BVMS) and Zenitel/Stentofon Alphacom 'E' IP intercom networks in facilities with at least 50 cameras and 50 intercoms. The contractor or subcontractor performing maintenance must be licensed for both low voltage and line voltage work. Additionally, the contractor must be an authorized dealer and installer for PCSC and Bosch systems.
Period of Performance
The contract is anticipated to begin on June 1, 2025, and will last until May 31, 2027. There is an option to extend the contract for up to three additional years in increments determined by the State.
Place of Performance
The services will be performed at various locations within the Capitol Complex in St. Paul, Minnesota.
Bidder Requirements
Bidders must meet specific qualifications including: having installed equipment in similar facilities within the last five years; being licensed for low voltage and line voltage work; being an authorized dealer/installer for PCSC and Bosch systems; and providing documentation that meets these requirements by the solicitation due date.
