*****THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. Visit the SWIFT Supplier Portal @ mn.gov/supplier***** PURPOSE: The purpose of this solicitation is to receive responses and award a Contract to a Contractor to supply instant drug disposal systems. These systems will support the safe disposal of unused, unwanted, or expired medications, including controlled substances for the Office of Cannabis Management (OCM), other State agencies, and Cooperative Purchasing Venture (CPV) members, on an as needed basis. CONTRACT VALUE: The estimated total dollar value of the contract for one year is $50,000.00 to $125,000.00. However, this shall not be construed as either the minimum or maximum amount. It shall also be understood and accepted by the responder that any quantities shown in this solicitation are estimated quantities only and impose no obligation upon the State either minimum or maximum. CONTRACT PERIOD: The term of this contract is anticipated to be from July 1, 2025 to June 30, 2027, with the option to extend up to an additional three (3) years in increments determined by the State. QUESTION AND ANSWER PERIOD: Questions must be submitted in writing to cassandra.m.jensen@state.mn.us by 3:00 PM Central Time, May 19, 2025. All questions received by the due date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the staff person listed above may result in the rejection of the response. For questions about the SWIFT Vendor Supplier Portal, please contact the Vendor Help Desk at 651-201-8100 Option 1, and then Option 1. Responders need to submit all requested documentation, including, but not limited to, the following documents: 1. Attachment A: Responder Declarations 2. Attachment B: Exceptions to State's Terms and Conditions 3. Attachment D: Responder Forms a. Veteran-Owned Preference Form b. Workforce and Equal Pay Declaration Page 4. Attachment E: Additional Information a. Letter from OEM 5. Exhibit D: Pricing a. Exhibit D, Supplement 1: Sample Invoice and Sample Quote b. Exhibit D, Supplement 2: Price Schedule 6. Exhibit E: Additional Information a. Certificate of Insurance b. Safety Data Sheets For contract opportunity assistance, please contact Apex Accelerators at the following email: apexaccelerator.adm@state.mn.us or https://mn.gov/admin/business/vendor-info/apexaccelerator/about/ for more information.
Background
The State of Minnesota, through the Department of Administration, is issuing a Request for Proposal (RFP) for Instant Drug Disposal Systems. The purpose of this solicitation is to award a contract to a contractor capable of supplying systems that facilitate the safe disposal of unused, unwanted, or expired medications, including controlled substances. This initiative supports the Office of Cannabis Management (OCM), other state agencies, and Cooperative Purchasing Venture (CPV) members.
Work Details
The contractor will provide instant drug disposal systems that meet the following requirements:
- Delivery timelines should be no later than thirty (30) calendar days after receipt of order (ARO).
- Orders will be placed on an as-needed basis with varying quantities depending on demand.
- Delivery costs must be included within the cost of each line item on the Exhibit D Price Schedule.
- Delivery locations include:
- Office of Cannabis Management (OCM): 355 Randolph Avenue, Suite 100, Saint Paul, MN 55102.
- Other State Agencies or CPV Members: Locations specified by ordering entity at the time of purchase.
Period of Performance
The anticipated contract term is from July 1, 2025 to June 30, 2027, with an option to extend for up to three additional years in increments determined by the State.
Place of Performance
The contract will be performed primarily at the Office of Cannabis Management located at 355 Randolph Avenue, Suite 100, Saint Paul, MN 55102. Other locations may vary based on orders from other state agencies or CPV members.
Bidder Requirements
Bidders must comply with specific requirements including: being an Original Equipment Manufacturer (OEM) or an Authorized Dealer/Distributor; providing a letter from the OEM if acting as a dealer/distributor; submitting all requested documentation including Responder Declarations and pricing schedules; and ensuring compliance with Minnesota’s diversity and inclusion standards.
