Conference- Culturally Responsive Arts in Educatio

***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted. PURPOSE: The purpose of this solicitation is to establish a Contract(s) for the Culturally Responsive Arts Education Curriculum Cohort. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. Prices submitted in response are firm and will not be adjusted if the number of attendees falls below the estimate. GEOGRAPHICAL LIMITATIONS: This event requires a location within the seven (7) county metro areas (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, or Washington County). Event Dates: September 23, 2025- no alternative Lodging: Single Room Occupancy estimates up to 65 people Check In: September 22, 2025 Check Out: September 23, 2025 Catering Estimates up to 65 VENUE: Conference Venue must be able to accommodate up to 65 Breakout Session Rooms must be separated by a permanent wall that should not open/close during the event to interrupt the flow. Rooms must be within proximity of each other and have limited sound transfer to adjacent rooms when microphones are in use. SUBMITTING QUESTIONS: The deadline for submitting questions is August 29, 2025, 3:00pm cst. Questions must be submitted in writing to Tiffany Plumley at tiffany.plumley@state.mn.us. All questions received by the cut-off date and time will be responded to via an addendum. CANCELLATION POLICY: State on the Price Schedule in dollar amounts any charges that could be applied if the conference is cancelled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedule, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is cancelled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor. SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1, then again Option #1.