Enterprise Project Portfolio Management (PPM) Tool for EPMO

Background
The State of Michigan's Department of Technology, Management and Budget is seeking to enhance its Enterprise Project Management Office (EPMO) through the acquisition of a robust and scalable Project Portfolio Management (PPM) tool.

The initiative aims to identify a modern PPM solution that aligns with organizational strategy, enhances project visibility, optimizes resource allocation, streamlines workflows, and supports diverse project methodologies. The ultimate goal is to empower the EPMO with a solution that drives efficiency, strengthens governance, and supports strategic decision-making.

Work Details
The RFI seeks information on various capabilities of potential PPM solutions including:
- Standardized project intake and demand management
- Strategic alignment and prioritization
- Portfolio planning and balancing
- Governance workflows
- Project management and execution
- Resource and capacity management
- Financial control
- Risk management
- Status reporting
- Compliance management
- Document management
- Timesheet management
- Support for multiple project methodologies
- Funding allocation
- Benefits management
- Reporting capabilities
- Integration architecture
- Data ownership and portability
- Security measures
- Team collaboration features
- AI capabilities
- Implementation approach
- Scalability and performance metrics
- Configuration options
- Licensing models, total cost of ownership, data retention policies, hosting compliance, and accessibility standards.

Period of Performance
The RFI was issued on March 4, 2026, with responses due by April 3, 2026. The timeline for implementation will be determined based on vendor selection.

Place of Performance
The services will be performed in Michigan as part of the State's initiative to improve its project management capabilities.

Bidder Requirements
Vendors must submit a completed Confidential Treatment Form with their response if they seek confidential treatment of any material. Failure to submit this form may result in disqualification. Vendors are also required to provide detailed responses reflecting currently available functionalities or planned capabilities.