Statewide Office Supply Program
ID: 202312242
• State: Maine
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Description
Background
The State of Maine is seeking proposals for the Statewide Office Supply Program, which will service all State Government Departments. The RFP provides instructions for submitting proposals, the procedure and criteria by which the awarded Bidder will be selected, and the contractual terms which will govern the relationship between the State of Maine (State) and the awarded Bidder.
The State of Maine is seeking proposals for statewide distribution of a wide range of office supplies, toner, and sheet paper to be used by all participating branches and agencies of State Government. Additionally, equivalent access to the resulting contract(s) for the State’s political subdivisions, municipalities, and educational institutions/organizations is encouraged.
Work Details
The resulting contract(s) will be for office supplies, toner, and paper only. The awarded Bidder(s) must provide next-business-day delivery of all products provided to locations throughout the state. The awarded Bidder(s) must ensure no loss of delivery infrastructure or capability during the period of performance of the anticipated contract. They must support registering new users and all ways that orders may be placed from users.
On a monthly and/or quarterly basis, the awarded Bidder(s) must provide reports on usage, payment, real-time delivery tracking, recycled content, and other types of information as requested by the State in an electronic format. The awarded Bidders’ program must have the support of senior management and include sustainable product offerings with minimal environmental impact. The awarded Bidder(s) must provide support to departmental end-users and manage and resolve complaints, issues, and challenges escalated by end-users.
Period of Performance
The anticipated contract period is from May 1, 2024, to April 30, 2025. Following the initial term of the contract, the Department may opt to renew the contract for two renewal periods: May 1, 2025 - April 30, 2026; May 1, 2026 - April 30, 2027.
Place of Performance
The contract will be performed statewide.
The State of Maine is seeking proposals for the Statewide Office Supply Program, which will service all State Government Departments. The RFP provides instructions for submitting proposals, the procedure and criteria by which the awarded Bidder will be selected, and the contractual terms which will govern the relationship between the State of Maine (State) and the awarded Bidder.
The State of Maine is seeking proposals for statewide distribution of a wide range of office supplies, toner, and sheet paper to be used by all participating branches and agencies of State Government. Additionally, equivalent access to the resulting contract(s) for the State’s political subdivisions, municipalities, and educational institutions/organizations is encouraged.
Work Details
The resulting contract(s) will be for office supplies, toner, and paper only. The awarded Bidder(s) must provide next-business-day delivery of all products provided to locations throughout the state. The awarded Bidder(s) must ensure no loss of delivery infrastructure or capability during the period of performance of the anticipated contract. They must support registering new users and all ways that orders may be placed from users.
On a monthly and/or quarterly basis, the awarded Bidder(s) must provide reports on usage, payment, real-time delivery tracking, recycled content, and other types of information as requested by the State in an electronic format. The awarded Bidders’ program must have the support of senior management and include sustainable product offerings with minimal environmental impact. The awarded Bidder(s) must provide support to departmental end-users and manage and resolve complaints, issues, and challenges escalated by end-users.
Period of Performance
The anticipated contract period is from May 1, 2024, to April 30, 2025. Following the initial term of the contract, the Department may opt to renew the contract for two renewal periods: May 1, 2025 - April 30, 2026; May 1, 2026 - April 30, 2027.
Place of Performance
The contract will be performed statewide.
Overview
Opportunity ID
202312242
Response Deadline
March 28, 2024
Past Due
Date Posted
Feb. 24, 2024
Source
Source Notes
Source does not have a linkable page for this opportunity. To find the opportunity, go to the Source website listed above and search for the Opportunity ID.
Agency Distribution
Moderate
On 2/24/24 DAFS in Maine issued Statewide Office Supply Program with ID 202312242 due 3/27/24.
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Documents
Posted documents for Statewide Office Supply Program
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Additional Details
Next Anticipated RFP Release
Late 2026