Key Information Summary Sheet (KISS) Invitation for BidsSERVICES - MARYLAND DEPARTMENT OF TRANSPORTATION MDOT SHA D5(DISTRICT OFFICE) Solicitation Number:D5CLEAN25RIFB Issue Date:5/12/2025IFB Issuing Office:MARYLAND DEPARTMENT OF TRANSPORTATION MDOT SHA D5 DISTRICT OFFICEProcurement Officer:SAURAV ACHARYA138 DEFENSE HWY, ANNAPOLIS, MD 21401Email:Phone Number:sacharya@mdot.maryland.gov410-841-1012Bids are to be sent to:Submit on emma.maryland.gov under Solicitation Number D5CLEAN25R To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.No Bid Notice Feedback FormIf you are not submitting a bid for this solicitation, submit Attachment 1 with your reasons why.Pre-Bid Conference:NO PRE-BID CONFERENCEScheduled Site VisitLocal time: 10 AM TO 11 AM 5/16/2025Site Visit Location: 138 DEFENSE HWY, ANNAPOLIS, MD 21401 To attend the site visit please contact the Procurement Officer via Email no later than 2pm 5/15/2025 Questions Due Date and Time:1pm Local Time 5/16/2025Bid Due (Closing) Date and Time: 5/20/2025 1pm Local TimeBidders are reminded that a completed Feedback Form is requested if a no-bid decision is made (see Attachment 1 - No Bid Notice/Vendor Feedback Form).Public Bid Opening Date, Time, and Location5/20/2025 1pm Local Time138 DEFENSE HWY , ANNAPOLIS, MD 21401 and TEAMS AppJoin the meeting nowMeeting ID: 252 465 752 030 9Passcode: H3w5GK2A Dial in by phone+1 667-262-2962,,853565384# United States, BaltimoreFind a local numberPhone conference ID: 853 565 384# MBE [[OR]] DBE Subcontracting Goal:An overall Minority Business Enterprise (MBE) or Disadvantaged Business Enterprise (DBE) subcontract participation goal of __0___ percent of the total contract dollar amount, including all renewal option terms, if any, has been established for this procurement. The overall MBE or DBE subcontract participation goal includes the following subgoals, which have been established for this procurement:__0___% for African-American MBEs;__0___% for Asian-American MBEs;__0__% for Hispanic-American MBEs; and__0___% for Woman-Owned MBEs.Refer to Exhibit 1 for information on how goal setting was determined. Also, refer to Appendix 4 for information about the MBE or DBE program and goals.VSBE Subcontracting Goal:N/AProcurement Method:A Contract will be awarded in accordance with the Competitive Sealed Bidding method under COMAR 21.05.02.Multiple or Alternate Bids:Multiple or alternate Bids will not be accepted.Contract Type:FIXEDContract Duration:24 MONTHS Primary Place of Performance:MDOT / SHAD5 DISTRICT OFFICE138 DEFENSE HWY, ANNAPOLIS, MD 21401SBR Designation:YESFederal Funding:NO NOTICE TO BIDDERSSMALL BUSINESS RESERVE PROCUREMENTThis is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, 14-501 14-505, Annotated Code of Maryland, and that are certified by the Governor's Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract. Before awarding a contract under a procurement designated as a small business reserve procurement, the Procurement Officer shall verify that the apparent awardee is certified by the GOSBA as a small business through eMMA. However, if small businesses do not show interest in this solicitation, the Procurement Officer has the right to remove the SBR designation via an Amendment on eMMA.Minority Business Enterprises Are Encouraged to Respond to this Solicitation.
Background
The Maryland Department of Transportation (MDOT) is issuing this Invitation for Bids (IFB) for janitorial services at the D5 District Office located at 138 Defense Highway, Annapolis, MD. The purpose of this contract is to renew the janitorial services previously provided and ensure a clean and hygienic environment for the office staff and visitors. The contract aims to procure comprehensive janitorial services that meet the standards set forth by MDOT SHA.
Work Details
The contractor will provide janitorial services for approximately 11,594 square feet of office space, which includes 28 office spaces, 5 bathrooms, a kitchen, a vestibule area, and hallways. Additionally, there is an annex building of approximately 1,958 square feet that includes 4 office spaces and 2 bathrooms. Services include daily cleaning tasks such as dusting, vacuuming, mopping floors, cleaning restrooms, and emptying trash.
Additional work includes biweekly cleaning of porches, quarterly window cleaning for both buildings, carpet steaming and shampooing quarterly, and waxing tile floors quarterly. All cleaning products must meet EPA and OSHA standards.
Period of Performance
The contract duration is set for 24 months from the date of award.
Place of Performance
All services will be performed at the MDOT SHA D5 District Office located at 138 Defense Highway, Annapolis, MD 21401.
Bidder Requirements
This procurement is designated as a Small Business Reserve Procurement; only certified small business vendors are eligible to bid. Bidders must have at least five years of experience in providing similar janitorial services and provide three references from comparable contracts. They must also maintain liability insurance coverage of at least $1 million per occurrence.
