Lexington Public Schools High School Yearbook Publishing Services RFP

Background
Lexington Public Schools is seeking proposals for High School Yearbook Publishing Services to enhance the quality and accessibility of yearbooks for its students. The agency aims to partner with a vendor that has experience in providing similar services to schools of comparable size and demographics, ensuring a high-quality product that meets the needs of the school community.

Work Details
The contractor will provide High School Yearbook Publishing Services, which include:
- Printing of 288 pages plus a 36-page color supplement, with an estimated total of 850 yearbooks.
- Full-color printing with a trim size of 9x12 inches, using Smyth sewn binding.
- Custom embossed cover with multiple printing techniques including silkscreen inks and foil.
- Delivery deadlines are set for May 1st each year from 2026 to 2028.
- A web-based creation tool for page design must be provided by the contractor, along with online ordering capabilities for parents.
- Marketing support and workshops for staff and students are required as part of the service.

Period of Performance
The contract will be effective from July 1, 2025, through June 30, 2028.

Place of Performance
The services will be performed at Lexington High School located at 146 Maple Street, Lexington, MA 02420.

Bidder Requirements
Proposers must demonstrate experience in providing similar services to other school districts over the past three years. They must also be registered to do business in Massachusetts and hold all necessary state and federal permits. Proposals must include separate Price and Non-Price submissions, along with various certifications including tax compliance and non-collusion affidavits.