RFP - Video and Card Access Management System for Regional Utility District

Background
The Hamilton County Regional Utility District is seeking proposals from qualified vendors to design, furnish, and install a fully functional and expandable video surveillance and building access control system for its new facilities.
This initiative is part of Hamilton County's investment in modern water utility infrastructure aimed at supporting community growth and ensuring long-term service reliability.
The project reflects the County's commitment to safeguarding critical assets, ensuring operational integrity, and promoting public safety through enhanced security measures.

Work Details
The successful proposer will provide and install a video surveillance and building access control system at multiple sites including:
- 236th Street Plant Control Building
- Water Tower
- Polymer Building
- UV Building
- 236th Street Booster Station Building
- 276th Street Chemical Building
- Water Tank Site
- Lift Station
- Four Lift Station Sites.
Each site requires installation of enclosures, cameras (suitable for day/night operation), card readers, conduit, panic door hardware, and system integration.
The system must be secure and cloud-connected with components such as wall-mounted enclosures for electronic equipment, EMT conduit for exposed cabling, hardened network switches, surge protectors, camera poles with mounting equipment, and connectivity to the County’s existing cellular network.
The software provided must support enterprise-level operations with cloud storage integration and built-in security features.

Period of Performance
The contract work is expected to commence following the proposal acceptance on December 8, 2025. Specific timelines for installation will be determined post-award.

Place of Performance
The contract work will be performed at various locations within Hamilton County including the specified utility district facilities.

Bidder Requirements
Proposers must demonstrate necessary licenses and insurance coverage for the services to be performed. They should also show capability in providing required equipment and supplies as outlined in the scope of work.
Proposals must include compliance documents such as W-9 forms, Direct Deposit Forms, Certificates of Insurance, E-Verify Forms, and Non-Collusion Affidavits.