Sole Source Trimble Survey-GPS Equipment Maintenance & Repair

Background
The Illinois Department of Transportation (IDOT) is seeking to continue its maintenance contract for Trimble survey and GPS equipment for fiscal year 2026.
The goal of this contract is to ensure the ongoing functionality and reliability of critical surveying equipment used across various District Survey Units and Construction Sections statewide.
This maintenance is essential for the effective operation of IDOT's surveying capabilities, which directly impacts the safety and efficiency of transportation projects.

Work Details
The contract will cover all costs associated with the maintenance and repair of Trimble survey and GPS equipment, including:
- Hardware warranty
- Firmware upgrades
- Software maintenance
- Network coverage
- Repairs.
It specifically excludes new equipment replacement; only batteries and components necessary for the repair of existing equipment will be provided.
The vendor for this contract is Seiler Instrument, which holds a sole source agreement with Trimble as the only authorized provider in Illinois.

Period of Performance
The estimated contract period is from July 1, 2025, to June 30, 2026.

Place of Performance
The services will be performed statewide across various District Survey Units and Construction Sections within Illinois.

Bidder Requirements
This contract is designated as a sole source procurement due to the unique nature of the services required. Seiler Instrument is the only vendor authorized to provide maintenance and repairs for Trimble products in Illinois.