Notice to Bidders Bid 25-043 Parking Structure Repairs and Painting Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Thursday, July 24, 2025, for the Spring Street and Centre Parking Structures Maintenance Project. At said place and time, and promptly thereafter, all Bids that have been duly received will be publicly opened and read aloud. The speci?cations and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx, the City of Elgin's electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 3:00 pm on July 24, 2025. All other bid documents shall be uploaded to: https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx. Bidders may schedule an inspection to support their investigation of determining their cost to complete the work. Bidders desiring to set up an inspection should contact the project coordinator below. The proposed Work is generally described follows: This project in general: Centre Parking Structure - painting underside of slabs, beams, columns, and walls in accordance with the Contract Plans and Speci?cations. Spring Street Parking Structure - ?oor repair, curb repair, miscellaneous joint sealant replacement, and traffic topping installation in accordance with the Contract Plans and Specifications. All proposals must be accompanied by a bid bond, certified or cashier's or a bank draft in an amount equal to at least five percent (5%) of the bid, payable without condition to the City of Elgin, Illinois, which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract surety bond within 15 days after the contract is awarded by the City Council. The successful bidder shall be required to furnish a Performance and Payment Bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and the payment of all bills and obligations arising from the performance of the contract. The successful bidder and all Subcontractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the Project. The successful bidder shall submit a list of qualified references for projects similar size and scope of the project. Proposal withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. This is an Illinois Prevailing Wage Project. It follows the Elgin Responsible Bidders Ordinance. A mandatory pre-bid meeting will be held on Thursday, July 17, 2025, at 11:00 A.M. at the Spring Street Parking Garage located at 209 E. Highland Avenue, Elgin, IL 60120. Any Bidder who does not attend the Pre-Bid Meeting will have their Bid rejected. Questions regarding the bidding process, bonds, or bidding software can be directed to Nickon Etminan, Procurement Manager at (847) 931-5606 or nickon.etminan@elginil.gov. Technical questions regarding the scope of work can be directed to John Morgan, Walker Consultants by email at JMorgan@walkerconsultants.com
Background
The City of Elgin, Illinois, is seeking bids for the Parking Structure Repairs and Painting project. This initiative involves maintenance work on the Spring Street and Centre Parking Structures to enhance their structural integrity and aesthetic appeal as part of the city's ongoing commitment to public infrastructure maintenance.
Work Details
The project includes:
1) Centre Parking Structure - painting of the underside of slabs, beams, columns, and walls according to the Contract Plans and Specifications.
2) Spring Street Parking Structure - floor repair (500 SF), curb repair (5 SF), miscellaneous joint sealant replacement, traffic topping installation (400 SF), ceiling repair (20 SF), column repair (10 SF), wall repair (25 SF), expansion joint header repair (35 LF), cove sealant installation (275 LF), and barrier cable repair/replacement.
The successful bidder must also provide a Performance and Payment Bond equal to 100% of the total contract price.
Period of Performance
The contract work is expected to be completed by November 14, 2025, following a written Notice to Proceed.
Place of Performance
The work will be performed at the Spring Street Parking Garage located at 205 E. Highland Ave, Elgin, IL 60120, and the Centre Parking Structure.
Bidder Requirements
Bidders must submit a bid bond equal to 5% of their bid amount. They are required to comply with Illinois Prevailing Wage laws and provide certified payrolls throughout the project duration. A mandatory pre-bid meeting is scheduled for July 17, 2025. Bidders must also submit a list of qualified references for similar projects.
