DES - Sole Source - Payroll Batch System FY26

Background
The Department of Employment Security is issuing a notice of intent to award a sole source contract to Infor (US), LLC for the Payroll Batch System (HCM E Series) MVS/VSAM Software Access, Maintenance, and Support.
This procurement is critical for maintaining payroll processing capabilities and ensuring compliance with federal and state tax regulations as the agency transitions to a new payroll system.

Work Details
The contract involves the provision of software updates, maintenance, and support services for the Infor Payroll Batch System (HCM E Series).
The services include:
- Annual tax update packages to ensure compliance with IRS and state guidelines.
- Maintenance of payroll processing capabilities that impact approximately 1300 employees.
- Support for complex payroll scenarios including union agreements and position control.
- Ongoing updates to system logic reflecting legislative changes in tax codes.
The total value of the initial term is $106,000.

Period of Performance
The estimated contract will begin on July 1, 2025, and end on June 30, 2026.

Place of Performance
The services will be performed at the Illinois Department of Employment Security's facilities.

Bidder Requirements
This is a sole source procurement due to the proprietary nature of the software which is only available from Infor (US), LLC.
The agency has utilized this product since 1976, making it essential for continued operations until transitioning to DoIT's Central payroll system.