SSA - Preservica SaaS

Background
The Idaho Department of Administration, Division of Purchasing, is issuing a sole source authorization for the Idaho State Historical Society to procure Preservica SaaS. The agency has determined that Preservica is the only vendor qualified to provide this service, which is essential for digital preservation and public access of archival materials.

Work Details
The contract involves the purchase of Preservica SaaS, a cloud-based active digital preservation system. This system provides bit-level preservation and active file format preservation capabilities, ensuring that digital records remain accessible and usable over time. Key features include:

1. **Active Digital Preservation**: Combines ingest, storage, and public access into a single platform.
2. **File Format Migration**: Automatically updates obsolete files to ensure long-term readability.
3. **Operational Efficiency**: Allows for the decommissioning of multiple legacy systems, leading to cost savings.
4. **Infrastructure Savings**: Cloud-hosted model reduces the need for on-premise hardware.
5. **Public Access**: Includes a customizable portal for community access to records while ensuring compliance with public access laws.

Period of Performance
The desired term for the contract is 5 years, starting from the approval date.

Place of Performance
The services will be performed at the Idaho State Archives located at 2205 Old Penitentiary Road, Boise, ID 83712.

Bidder Requirements
Preservica Inc. is identified as the sole source provider of this service due to its unique capabilities in digital preservation that are not available from other vendors.