The Purchasing Office of the Cedar Rapids Community School District requests your proposal for services and products. All prices are to be bid F.O.B 2500 Edgewood Rd NW, Cedar Rapids, IA 52405. Do not include Federal or State Tax in costs submitted. The Purchasing Office and/or Board of Directors reserves the right to reject any and all proposals, or any part thereof, to waive informalities and to enter into such contract(s) as deemed in the best interest of the Cedar Rapids Community School District, located in the Linn County, State of Iowa. Notice is hereby given that sealed proposals will be received electronically no later than 3:30pm on Wednesday, October 29th, 2025, for Cloud-Based Door Access Control System as requested by the Cedar Rapids Community School District. All proposals must be submitted through the District's online bidding portal, IonWave. Submissions via email, fax, or hard copy will not be accepted. Suppliers are solely responsible for ensuring their proposal is accurately and timely submitted through IonWave. The District is not responsible for delays, technical difficulties, or submission errors on the part of the supplier. Technical proposals will be unsealed on Wednesday, October 29th, 2025 (CRCSD clock) and will be reviewed promptly following the opening. Vendors whose technical proposals meet the District's requirements may be invited for an interview scheduled for Tuesday, November 4th, 2025. Proposal results will not be provided via telephone or prior to formal award. Proposals may be withdrawn at any time prior to the submission deadline. Once submitted, proposals may not be modified or withdrawn for a period of sixty (60) calendar days after the submission deadline.
Background
The Cedar Rapids Community School District (CRCSD) is seeking proposals for a Cloud-Based Door Access Control System to enhance security and access management within its facilities. The district aims to improve its operational efficiency and safety through this technology, aligning with its mission to provide a secure learning environment for students and staff.
Work Details
The contract includes the provision of a cloud-based door access control system, which encompasses the installation of hardware and software necessary for managing access to school facilities. Specific requirements include:
- Installation of electronic door locks and access control panels.
- Integration with existing security systems.
- Provision of user training for staff on system operation.
- Ongoing technical support and maintenance services post-installation.
Period of Performance
The contract will be performed over a period starting from the award date until the completion of installation and training, expected to be finalized by December 31, 2025.
Place of Performance
The services will be performed at various locations within the Cedar Rapids Community School District in Cedar Rapids, Iowa.
Bidder Requirements
Bidders must provide evidence of insurance that meets specific requirements, including:
1. Commercial General Liability with minimum coverage limits of $2,000,000 for general aggregate and products/completed operations aggregate; $1,000,000 for personal & advertising injury; and $1,000,000 per occurrence.
2. Automobile Liability covering all owned, non-owned, hired & leased vehicles with a combined single limit of $1,000,000 per accident.
3. Workers' Compensation and Employer’s Liability with state statutory limits and specified coverage amounts.
4. Umbrella Liability with per occurrence and aggregate limits of $5,000,000.
Additionally, bidders must disclose any conflicts of interest related to CRCSD as part of their proposal submission.
