Request for Qualifications with Price ProposalsRFQ/P #45-025For the provision of Whitehall Road Improvements at Healan's Head's Mill Hall County, Georgia Board of Commissioners (herein County ) is soliciting proposals from road paving companies to improve an existing unpaved roadway, Whitehall Road, by grading and paving approximately 1,600+/- linear feet continuing northeasterly ending at the existing cul-de-sac on Whitehall Road. This project includes the addition of granite header curb and gutter, storm sewer, sidewalks with handrails, retaining walls, and pavement striping. The County seeks to award one (1) contractor for the Services. SCHEDULE OF EVENTS: Bid Post Date: Wednesday, March 12, 2025Optional On-Site Pre-Bid Meeting: Wednesday, March 19, 2025, at 9:00am located at 5772 Whitehall Rd, Lula, GA 30554.Bidders' Questions Due: Tuesday, March 27, 2025Response to Bidder Questions Due: Monday, March 31, 2025Bid Due Date: Wednesday, April 2, 2025, 2:00pm EST Bidding Process: Hall County is now accepting sealed bid proposals from qualified road paving firms (herein Bidder or Contractor or Firm ) for improving an existing unpaved roadway, Whitehall Road, including the addition of granite header curb and gutter, storm sewer, sidewalks with handrails, retaining walls, and pavement striping (herein Services ). The County will accept sealed bids in the Purchasing Division on the fourth (4th) floor of the Hall County Government Center, located at 2875 Browns Bridge Road, Gainesville, GA 30504, Wednesday, April 2, 2025, by 2:00pm EST. Late bids may not be evaluated. All bid packets must be sealed. Additionally, all packages must be time and date stamped by the Hall County receptionist located on the 4th floor to be considered.Contact: Address all questions and communications solely to Andrew Youngblood, Purchasing Supervisor at document.write('andrew.youngblood'+'@'+'hallcounty.org')For security reasons, you must enable JavaScript to view this E-mail address. for clarification to any part of this RFQ/P requirements.Evaluation and Selection: The County will evaluate all submittals in accordance with the Official Code of Hall County, Georgia 3.10, and as further detailed herein. The County will evaluate proposals using a two-step process using a 1,000-point scale. Point values are based on a 20/80 split. The first is the Technical Qualifications Proposal that outlines the bidding firm's qualifications and experience, and its approach to the work. This step is worth up to 200 points (20%) of the total evaluation. The second step is the Cost Proposal worth up to 800 points (80%) of the total evaluation. The Evaluation Committee will evaluate the proposed cost for such services to determine the best value in the interest of the County. The Bidder with the highest total point score closest to 1,000 will be the apparent contract award winner. The apparent award winner may be asked to enter negotiations with the County.Bonds: A bid bond of five percent (5%) is required to be submitted with this bid response along with a letter of bondability.
Background
The Hall County Board of Commissioners in Georgia is seeking proposals from road paving companies to improve an existing unpaved roadway, Whitehall Road, by grading and paving approximately 1,600+/- linear feet.
This project aims to enhance the functionality of the Healan’s Head’s Mill area. The County intends to award a contract to one contractor for these services.
Work Details
The scope of work includes grading and paving Whitehall Road, adding granite header curb and gutter, storm sewer installation, sidewalks with handrails, retaining walls, and pavement striping.
Specific tasks include:
- Site preparation and demolition: Remove existing storm pipes and culverts; remove signs for reuse; saw joints for new pavement placement.
- Construct retaining walls using 3,000 PSI concrete with specified slump and air content; provide vertical control joints and chamfered corners.
- Adhere to utility regulations by coordinating with utility companies before construction.
- Implement traffic control measures per MUTCD standards; develop an approved traffic control plan.
- Maintain environmental controls including dust suppression and erosion control measures throughout the project.
Period of Performance
The contract will be performed over a period of 180 calendar days from the issuance of the Notice to Proceed until substantial completion of services.
Place of Performance
The work will be performed on Whitehall Road in Hall County, Georgia.
