Rfi - 001-2025

Background
The Bibb County School District, which serves 18,000 students across 38 schools, is seeking to implement a new payment collection solution. The goal is to provide a system that is beneficial for the finance department, schools, clubs, parents, and students.

This Request for Information (RFI) aims to gather insights from qualified vendors regarding potential payment solutions that can meet the district's needs.

Work Details
The district is looking for a payment solution that allows for payments from parents and students through various platforms including online, mobile applications, and card readers with tap capability. The system should support multiple payment types such as credit/debit cards, cash, checks, and electronic funds transfers (EFT).

Key requirements include:
1. Integration with Infinite Campus and the ability to deposit into multiple bank accounts.
2. Robust reporting capabilities, account coding features, and reconciliation processes.
3. A high-level description of the system's key features and its suitability for the education sector.
4. Specific functionalities offered by the system including automation and integration with other tools.
5. Minimum system requirements necessary for using the payment solution.
6. Pricing model details including subscription-based or per transaction fees, pricing tiers, and any additional costs for updates or support.
7. Security measures in place to protect data privacy and compliance with regulations such as GDPR.
8. Support options available for both administrators and end-users (parents), including training provisions.
9. Integration capabilities with existing tools like TylerTech (Munis ERP).
10. Customer feedback or case studies demonstrating successful implementations of similar systems.

Period of Performance
The RFI was issued on February 19, 2025, with a deadline for questions set for February 26, 2025. The timeline for subsequent demonstrations from qualified vendors is yet to be determined.

Place of Performance
The services will be performed within the Bibb County School District.