Benefits Consulting Services

Background
Valdosta City Schools (VCS) is a public school system located in Valdosta, Georgia, employing approximately 1,100 full-time staff and serving around 8,400 students across 11 schools.

The mission of VCS is to provide quality teaching and learning, ensuring superior performance for all students. The goal of this contract is to engage a qualified benefits consulting firm to assist VCS in strategically planning, designing, and negotiating employee benefit programs that are financially competitive and affordable.

Work Details
The selected broker will provide the following services:
- Audit existing contracts for accuracy.
- Assist with annual benefits renewals and negotiate changes.
- Prepare bid specifications when marketing employee benefits.
- Conduct annual reviews of employee benefit packages for quality and cost-effectiveness.
- Monitor ongoing contracts including provider compliance.
- Provide information on employee benefit trends and legislation.
- Facilitate communication with district leaders and employees.
- Assist in designing employee benefits communications.
- Participate in Benefit Fairs and enrollment processes.
- Provide a key contact person for queries.
- Assist with monthly reconciliations.
- Evaluate insurance products from various carriers.
- Perform other related consultation services as needed.

Period of Performance
The contract will be effective from December 10, 2024, for the benefits plan year beginning January 1, 2025. There is an option for VCS to continue services under the same terms in subsequent years.

Place of Performance
The services will be performed at Valdosta City Schools located at 1204 Williams Street, Valdosta, Georgia 31601.