25-273 Property Management Services

Background
Augusta, Georgia (referred to as the Owner) intends to select a qualified firm or firms to provide property management services for the Augusta Housing and Community Development Department (AHCD). This Request for Proposals (RFP) serves as a comprehensive invitation to participate, specifying the necessary experience, capacity, and skills required to manage properties in various areas of Augusta, Georgia, according to AHCD's standards and expectations.

The funding sources for this project include the Neighborhood Stabilization Program (NSP), Community Development Block Grant (CDBG), Laney Walker Bethlehem Bond (LWB), Housing Of Persons With Aids (HOPWA), and the HOME Investment Partnership (HOME) Program. These programs aim at providing decent, safe, and affordable housing units to citizens of Augusta.

Work Details
The Property Manager will be responsible for providing full-service property management and maintenance services necessary to maintain and preserve properties acquired as part of the Augusta Housing Community Development project. Key responsibilities include:
- Regular assessment of property conditions and quick mobilization for repairs.
- Implementation of preventive maintenance measures.
- Securing properties and performing repairs as needed.
- Responding to emergency or repair calls within 60 minutes.
- Verifying household income does not exceed 80% Area Median Income (AMI).
- Marketing properties for rent, preparing homes for rental, fielding calls from prospects, conducting tenant screenings, managing tenant move-ins and move-outs, rent collection, evictions, legal advisement, periodic inspections, financial accounting services including detailed documentation of expenses and annual reporting.

The Property Manager must have at least two years of experience with federal programs.

Period of Performance
The contract term is one year with an option to renew for four additional one-year terms upon mutually agreeable terms.

Place of Performance
The services will be performed in various areas of Augusta, Georgia.

Bidder Requirements
Bidders must comply with federal laws regarding E-Verify enrollment for contractors performing physical services over $2,499. Bidders are required to submit a notarized Attachment B with their proposal that includes business license numbers and compliance with Minority/Women Business Enterprise (MWBE) policies. The proposal must also demonstrate good faith efforts in meeting MBE/WBE goals.