Records Storage, Management, and Secure Shred Destruction Services

Background
The City of Jacksonville is seeking to establish a contract for Records Storage, Management, and Secure Shred Destruction Services. The goal is to ensure efficient management of public records while adhering to legal requirements for storage and destruction. This initiative is part of the City’s efforts to maintain organized and secure records management practices.

Work Details
The awarded contractor will provide services including:
- Pickup of paper documents from various City facilities such as Tax Collector Offices and Public Libraries.
- Offsite storage and retrieval of approximately 189,000 boxes of records, primarily stored in 10" x 12" x 15" cartons.
- Lawful destruction of documents upon request, in compliance with established retention schedules.
- A standalone, secure facility that meets industry standards for record storage.
- A climate-controlled vault for microfilm and microfiche records.
- A computerized inventory system for tracking storage locations and retrieval requests.
- Prompt filing and retrieval services, including rush requests within two hours when necessary.

Period of Performance
The initial term of the agreement is two years from the date of contract execution, with three one-year renewal options available.

Place of Performance
Services will primarily be performed within Duval County, Florida.

Bidder Requirements
Bidders must meet the following requirements:
- Be National Association of Information Destruction (NAID) certified.
- Hold a valid license to operate in Florida and a local Duval County tax certificate.
- Provide proof of at least one climate-controlled facility located in Duval County.
- Submit a minimum of three favorable references for similar services.