Justification of Sole Source Acquisition from Deccan International

Background
The City of Clermont is issuing a Request for Information (RFI) to justify a sole source acquisition from Deccan International. The purpose of this acquisition is to secure software support for the ADAM computer software product, which is proprietary and critical for the operational needs of the Clermont Fire Department.

The City aims to ensure that the specifications for this service are non-restrictive and can only be met by Deccan International, as no competitive product exists.

Work Details
The contract involves providing software support services for the ADAM computer software product licensed by the Clermont Fire Department from Deccan International. This includes maintenance duties such as code corrections, product updates, and technical support.

The estimated annual expenditure for these services is $18,500. The justification for this sole source acquisition states that no other vendor can provide these specific services due to the proprietary nature of the software and its configurations.

Period of Performance
The solicitation was released on February 24, 2026, with a response deadline set for March 17, 2026.

Place of Performance
The contract will be performed at the City of Clermont, located at 685 W. Montrose Street, Clermont, FL 34711.

Bidder Requirements
All respondents must be registered with the Florida Department of State and licensed to conduct business in Florida at the time of submission. Additionally, vendors are encouraged to register with OpenGov, an e-Procurement system used by the City of Clermont.