Justification for Sole Source Acquisition from TNT Rescue Systems

Background
The City of Clermont is issuing a Request for Information (RFI) to justify a sole source acquisition from TNT Rescue Systems. The purpose of this acquisition is to ensure that the City can obtain necessary services and warranty repairs for specific equipment, which can only be provided by the original equipment manufacturer or its authorized dealer in Florida. This aligns with the City’s procurement policies that allow for non-competitive purchases when only one source is available to meet the City's needs.

Work Details
The contract involves obtaining service and warranty repairs from TNT Rescue Systems, Inc., the authorized dealer for Florida. The estimated annual expenditure for these services is $6,000. The justification for this sole source acquisition is based on the fact that repair or maintenance services for the specific brand of existing equipment are only available from the original equipment manufacturer or designated service dealer.

Period of Performance
The solicitation was released on April 10, 2026, with a response deadline set for May 1, 2026, at 3:00 PM. The duration of the contract will be determined based on the responses received and subsequent evaluations.

Place of Performance
The services will be performed in Clermont, Florida, specifically at locations where the City’s fire department operates and utilizes equipment serviced by TNT Rescue Systems.

Bidder Requirements
Vendors must be registered with the Florida Department of State and licensed to conduct business in Florida at the time of submittal. Additionally, vendors are encouraged to provide information demonstrating their ability to offer equivalent products or services if they disagree with the justification for a sole source purchase.