Event Planning Services and Rentals

Background
The University of Florida (UF) is a major public land-grant research university, the oldest and largest in the state. It seeks qualified event planners and agencies to provide special event planning, design, coordination, and management services, as well as event equipment rentals.

UF organizes various events on campus through different departments and student organizations, with attendance varying by event type. The goal is to award contracts to a pool of qualified vendors for flexibility in service provision.

Work Details
The contract includes two Lots:

- **Lot 1**: Event Planners or Agencies, requiring experience in event planning and offering services such as planning, design, coordination, and day-of-event management. Proposals must include hourly rates and any markup charges.

- **Lot 2**: Event Rental Companies requires vendors to provide various event rentals like tables, chairs, flatware, linens, vases, etc. Financial responses must include discounts off rental prices and setup/delivery fees.

Period of Performance
The initial term of the agreement is two (2) years with an option to renew for up to two additional two-year periods based on satisfactory performance.

Place of Performance
The services will be performed on the University of Florida campus located in Gainesville, Florida.

Bidder Requirements
Vendors must demonstrate experience in providing event planning services or a wide range of event rental products. They are required to comply with all applicable federal, state, and local laws and regulations.

Additionally, vendors must maintain appropriate insurance coverage including general liability and worker's compensation insurance.