Accounts Payable Automation Software
ID: GEN2130765P1 • State: Florida
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Description
Background
Broward County is seeking a qualified firm to provide professional software solutions specializing in invoice automation for its Accounting Division. The goal is to reduce or eliminate manual tasks currently performed by the County, particularly in processing approximately 140,000 invoices annually.
The software must integrate seamlessly with the County's existing Enterprise Resource Planning (ERP) system, PeopleSoft, and utilize advanced technologies such as Optical Character Recognition (OCR), Machine Learning (ML), and Artificial Intelligence (AI) to automate invoice processing.
Work Details
The selected vendor will be responsible for the installation, implementation, configuration, support, and maintenance of the software solution. Key requirements include:
1. Integration with PeopleSoft Financials.
2. Installation of production, test, and training environments.
3. Remote and on-site support during implementation and operation.
4. Automation of data entry using OCR, ML, and AI to capture information from invoices.
5. Reduction of processing time per invoice and improvement in timely payments to suppliers.
6. Ability to identify discounts on invoices for early payment.
7. Functionalities must include multi-format processing, centralized receipt of invoices, high-speed scanning, automated document attachment to PeopleSoft vouchers, data verification against PeopleSoft records, reporting capabilities, user access control, notification systems for unreadable invoices, custom field creation during data extraction, and an audit trail for each invoice.
Period of Performance
The contract duration will likely align with the implementation timeline and ongoing support needs.
Place of Performance
The services will be performed at Broward County facilities as well as remotely via internet access.
Bidder Requirements
Vendors must comply with Broward County's procurement preferences for Small Business Enterprises (SBE) and County Business Enterprises (CBE). Additionally, vendors are required to submit various certifications including Drug-Free Workplace Certification and Non-Collusion Certification. Vendors must also adhere to security requirements set by the County’s Enterprise Technology Services Division.
Broward County is seeking a qualified firm to provide professional software solutions specializing in invoice automation for its Accounting Division. The goal is to reduce or eliminate manual tasks currently performed by the County, particularly in processing approximately 140,000 invoices annually.
The software must integrate seamlessly with the County's existing Enterprise Resource Planning (ERP) system, PeopleSoft, and utilize advanced technologies such as Optical Character Recognition (OCR), Machine Learning (ML), and Artificial Intelligence (AI) to automate invoice processing.
Work Details
The selected vendor will be responsible for the installation, implementation, configuration, support, and maintenance of the software solution. Key requirements include:
1. Integration with PeopleSoft Financials.
2. Installation of production, test, and training environments.
3. Remote and on-site support during implementation and operation.
4. Automation of data entry using OCR, ML, and AI to capture information from invoices.
5. Reduction of processing time per invoice and improvement in timely payments to suppliers.
6. Ability to identify discounts on invoices for early payment.
7. Functionalities must include multi-format processing, centralized receipt of invoices, high-speed scanning, automated document attachment to PeopleSoft vouchers, data verification against PeopleSoft records, reporting capabilities, user access control, notification systems for unreadable invoices, custom field creation during data extraction, and an audit trail for each invoice.
Period of Performance
The contract duration will likely align with the implementation timeline and ongoing support needs.
Place of Performance
The services will be performed at Broward County facilities as well as remotely via internet access.
Bidder Requirements
Vendors must comply with Broward County's procurement preferences for Small Business Enterprises (SBE) and County Business Enterprises (CBE). Additionally, vendors are required to submit various certifications including Drug-Free Workplace Certification and Non-Collusion Certification. Vendors must also adhere to security requirements set by the County’s Enterprise Technology Services Division.
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Overview
Agency
Opportunity Type
RFP
Opportunity ID
GEN2130765P1
Response Deadline
May 20, 2026
Due in 12 Days
Date Posted
April 28, 2026
Est. Value Range
Experimental
$100,000
(Agency Estimate)
Agency Distribution
High
Source
On 4/28/26 FASD - Purchasing in Florida issued RFP Accounts Payable Automation Software with ID GEN2130765P1 due 5/20/26.
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Documents
Posted documents for Accounts Payable Automation Software
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Additional Details
Questions Due
05/11/2026