The Town of Madison (hereinafter Town ) and Madison Public Schools (hereinafter MPS ) is seeking qualified contractor bids for Green Hill Softball Field Turf Replacement at Daniel Hand High School, 286 Green Hill Road, Madison CT 06443. Work generally includes Removal of existing synthetic turf and infill and installation of new synthetic turf & infill, minor grading and fence repair. The project Bid Documents may be obtained on the Town's website, Town of Madison's website, under the Resources and Forms tab, then Bid/RFP Postings on or after Tuesday, July 1, 2025. All Requests for Information (RFI) related to this ITB must be submitted via e-mail to For security reasons, you must enable JavaScript to view this E-mail address. no later than 4:00p.m., Friday July 11, 2025. Each proposer is responsible for checking the Town's website to determine if the Town has issued any addenda and, if so, to complete its bid in accordance with the Invitation to Bid as modified by the addenda. Final Addenda shall be posted by Tuesday July 15, 2025. A MANDATORY Pre-Bid Meeting will be held on Wednesday July 9, 2025 at 12 Noon starting at the Town of Madison/ Madison Public Schools - Facilities Department, 284 Green Hill Road, Madison, CT. Contractors who are on record as attending the previous prebid meeting for ITB 25-1112 Renovations to the Baseball Field at Daniel Hand High School (Wednesday May 14, 2025) need not attend. Contractors are required to participate in a site visit to view existing conditions. This will be the only opportunity to view the project sites. Sealed bids clearly labeled and addressed as follows:TOWN OF MADISON/ MADISON PUBLIC SCHOOLS - FACILITIES DEPARTMENTBEN WHITTAKER, CONSTRUCTION MANAGER284 GREEN HILL ROADMADISON, CT 06443 Bids must also be plainly marked in the lower left-hand corner of the envelope as follows:ITB NUMBER: 25-1122PROJECT NAME: GREEN HILL SOFTBALL FIELD TURF REPLACEMENTAT DANIEL HAND HIGH SCHOOLOPENING DATE: Tuesday July 22, 2025OPENING TIME: 1:00 PM Bidder shall provide ONE (1) ORIGINAL of their complete bid package, including Bidders Qualification Statement, Non-Collusion Affidavit, Affirmative Action/ EOO Affidavit, bonds and other documents required in the Instruction to Bidders. Bids shall be received no later than 1:00 P.M. local time on Tuesday July 22, 2025. The Town/ MPS will not accept submissions by e-mail or fax. The Town/ MPS will reject bids received after the date and time noted above. The Town of Madison/ Madison Public Schools is an Affirmative Action/Equal Opportunity Employer; Minority/Women's Enterprises are encouraged to respond. The Town/ MPS reserves the right to amend or terminate this Invitation to Bid, reject all bids, waive any informalities, and award the contract to the bidder that is deemed to be in the best interests of the Town/ MPS.
Background
The Town of Madison and Madison Public Schools are seeking qualified contractor bids for the Green Hill Softball Field Turf Replacement at Daniel Hand High School. The project aims to replace the existing synthetic turf and infill, ensuring the field meets current standards for athletic use.
Work Details
The work includes:
1) Removal of existing synthetic turf and infill;
2) Installation of new synthetic turf and infill;
3) Minor grading to ensure proper drainage;
4) Fence repair, including removal of existing fence fabric, painting existing posts, repairing/replacing damaged rails and brackets, and installing new black PVC coated chain link fence fabric as specified.
The contractor is also responsible for cleaning and inspecting the drainage system, topsoiling disturbed areas, and seeding them as lawn.
Period of Performance
The contract work is expected to commence after the bid opening on July 22, 2025, with a timeline to be determined based on project requirements.
Place of Performance
The work will be performed at Daniel Hand High School located at 286 Green Hill Road, Madison, CT 06443.
Bidder Requirements
Bidders must submit a complete bid package including a Bidders Qualification Statement, Non-Collusion Affidavit, Affirmative Action/EEO Affidavit, bonds, and other required documents. A mandatory pre-bid meeting is scheduled for July 9, 2025. Contractors must also participate in a site visit to assess existing conditions.
