Rfp To Convert Microfiche To Digital Images

Background
The City of Victorville is seeking proposals from qualified professional firms to convert approximately 381,150 microfiche images from the Building Department into digital images. This initiative aims to digitize existing records pertaining to permits, plans, subdivision maps, and variances. The goal is to reduce physical storage needs and create a fully searchable digital archive within the City’s Questys Imaging System.

Work Details
The contractor will provide the following services:
- Digital conversion of approximately 381,150 microfiche images into an industry-standard digital format.
- Creation of a standard index compatible with the City’s document repository, including searchable indexing criteria such as Project Street Number, Project Street Name, Assessor Parcel Number(s), Project Name, Permit Number, Planning Application number, and Document Type.
- Implementation of Optical Character Recognition (OCR) software for full text search capabilities.
- Delivery of images and data via FTP or other approved methods for direct upload into Questys.
- Quality control measures ensuring all digitized documents are properly oriented and accounted for.
- A warranty policy against defects for a minimum of six months covering both preservation during possession and quality of digitized images.

Period of Performance
The work is expected to be completed by June 30th, 2025.

Place of Performance
City Hall, Victorville, California.