RFP#2526-009 Community Development Block Grant Administration

Background
The City of Redondo Beach is soliciting proposals from qualified companies to provide Community Development Block Grant (CDBG) administration services. The goal of this contract is to fully manage the City’s CDBG program, which includes oversight and administration of various funding allocations from the U.S. Department of Housing and Urban Development (HUD). The City has previously contracted with consulting organizations for these services and seeks a new contractor as the current contract nears its termination.

Work Details
The selected contractor will be responsible for administering the City of Redondo Beach’s CDBG grant program, which includes:

1. General Duties:
a. Manage all components of the CDBG Program, including CDBG-CV funds;
b. Conduct monthly meetings with City representatives;
c. Ensure compliance with federal regulations;
d. Maintain an annual and quarterly CDBG task list.

2. CDBG Administration:
a. Assist in preparing administrative reports and public notices;
b. Prepare environmental reviews for upcoming projects;
c. Submit required reports to HUD timely;
d. Monitor public service agencies for compliance;
e. Update and maintain program data in IDIS;
f. Assist with drawdowns in IDIS;
g. Review expense reports for compliance;
h. Document expenses for each drawdown.

3. Mobility Access/Emergency Repair Program:
a. Maintain a list of eligible applicants;
b. Review applications and determine eligibility;
c. Prepare work write-ups and cost estimates;
d. Monitor project contractors for compliance;
e. Maintain client files with required documentation.

4. Public Service Agency Funding Program:
a. Provide oversight for subrecipients;
b. Assist in preparing RFPs for funding cycles;
c. Solicit and evaluate applications from public service agencies;
d. Recommend funding allocations to the city;
e. Conduct annual monitoring of subrecipients for compliance with HUD standards.

Period of Performance
The initial term of the contract is projected to begin in September 2026, lasting for two years, with one optional one-year extension.

Place of Performance
The services will be performed within the City of Redondo Beach, California.

Bidder Requirements
Proposers must have provided similar services continuously for at least five years and must submit a letter of introduction, company background, resumes of project team members, a cost proposal, and references from three current clients.