Request for Qualifications/Proposals for Audio Visual Equipment
ID: 307
• State: California
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Description
Background
The City of Malibu, California is seeking proposals from qualified firms for the installation and integration of replacement audio-visual (A/V) and broadcast equipment in Malibu City Hall’s Council Chambers, Multi-Purpose Room (MPR), and Senior Center.
The existing hardware and software are at the end of their life cycle and frequently fail, necessitating a full network replacement to ensure reliable functionality for daily operations. The Council Chamber serves as a multi-use theater with a maximum capacity of 298 attendees, hosting public meetings in a hybrid format with virtual participation via Zoom and livestreaming to YouTube and Malibu City TV.
The MPR and Senior Center are utilized for various community events including classes and luncheons, requiring effective A/V systems for presentations.
Work Details
The contract includes the following key deliverables:
1. Replacement of existing A/V equipment in the Council Chambers, MPR, and Senior Center with modern systems that ensure compatibility with existing infrastructure.
2. Specific equipment to be provided includes:
- Council Chambers: 15 wireless gooseneck microphones, 10 wireless handheld microphones, 2 wireless bodypack microphones, 4 high-definition programmable PTZ broadcast cameras (Panasonic AW-HE145 or similar), an automation system for audio/video routing and lighting control.
- Presentation displays: 2 TV display panels (40”), 2 display panels to replace long-throw projectors (80”-100”), 1 confidence monitor (65”-75”).
- ADA compliance features including assistive listening devices and live closed captioning.
- MPR/Senior Center: 4 wireless handheld microphones, an automation system for basic audio/video routing, support for third-party device presentations, and 2 TV display panels (55”).
3. The project aims to utilize existing power sources while replacing server racks to accommodate modern hardware. All new systems must integrate seamlessly with the City’s IT network infrastructure.
Period of Performance
The contract period is expected to commence upon award and will last until all installation, testing, training, and warranty obligations are fulfilled. Specific timelines will be established during the proposal process.
Place of Performance
The work will be performed at Malibu City Hall located at 23825 Stuart Ranch Road, Malibu, CA.
Bidder Requirements
Bidders must demonstrate a minimum of ten years of experience in commercial audio-visual installation. Proposals must include qualifications of key personnel who will be involved in the project. Additionally, bidders must comply with non-discrimination requirements as per federal and state laws.
The City of Malibu, California is seeking proposals from qualified firms for the installation and integration of replacement audio-visual (A/V) and broadcast equipment in Malibu City Hall’s Council Chambers, Multi-Purpose Room (MPR), and Senior Center.
The existing hardware and software are at the end of their life cycle and frequently fail, necessitating a full network replacement to ensure reliable functionality for daily operations. The Council Chamber serves as a multi-use theater with a maximum capacity of 298 attendees, hosting public meetings in a hybrid format with virtual participation via Zoom and livestreaming to YouTube and Malibu City TV.
The MPR and Senior Center are utilized for various community events including classes and luncheons, requiring effective A/V systems for presentations.
Work Details
The contract includes the following key deliverables:
1. Replacement of existing A/V equipment in the Council Chambers, MPR, and Senior Center with modern systems that ensure compatibility with existing infrastructure.
2. Specific equipment to be provided includes:
- Council Chambers: 15 wireless gooseneck microphones, 10 wireless handheld microphones, 2 wireless bodypack microphones, 4 high-definition programmable PTZ broadcast cameras (Panasonic AW-HE145 or similar), an automation system for audio/video routing and lighting control.
- Presentation displays: 2 TV display panels (40”), 2 display panels to replace long-throw projectors (80”-100”), 1 confidence monitor (65”-75”).
- ADA compliance features including assistive listening devices and live closed captioning.
- MPR/Senior Center: 4 wireless handheld microphones, an automation system for basic audio/video routing, support for third-party device presentations, and 2 TV display panels (55”).
3. The project aims to utilize existing power sources while replacing server racks to accommodate modern hardware. All new systems must integrate seamlessly with the City’s IT network infrastructure.
Period of Performance
The contract period is expected to commence upon award and will last until all installation, testing, training, and warranty obligations are fulfilled. Specific timelines will be established during the proposal process.
Place of Performance
The work will be performed at Malibu City Hall located at 23825 Stuart Ranch Road, Malibu, CA.
Bidder Requirements
Bidders must demonstrate a minimum of ten years of experience in commercial audio-visual installation. Proposals must include qualifications of key personnel who will be involved in the project. Additionally, bidders must comply with non-discrimination requirements as per federal and state laws.
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Overview
Agency
Opportunity ID
307
Response Deadline
Feb. 5, 2026
Past Due
Date Posted
Dec. 18, 2025
Source
Est. Value Range
Experimental
$500,000 - $1,500,000
(AI estimate)
Agency Distribution
Low
On 12/18/25 Malibu City in California issued Audio Visual Equipment for Malibu City Hall with ID 307 due 2/5/26.
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Request for Qualifications/Proposals for Audio Visual Equipment
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