Purchase and Delivery of Bulk Lubricants
ID: RFQ P26049F • State: California
Opportunity Assistant
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Description
Background
The Riverside Transit Agency (RTA) is a Joint Powers Agency established in 1977, responsible for coordinating transit services across western Riverside County. The agency operates approximately 39 fixed routes, 8 commuter routes, and ADA/Dial-A-Ride services with a fleet of around 325 vehicles. This contract aims to procure bulk lubricants necessary for the operation and maintenance of its transit fleet.
Work Details
The contractor will provide and deliver Valvoline brand or approved equal bulk lubricants as specified in the scope of work. The lubricants include:
1. CNG Motor Oil (SAE 15W40 Natural Gas Engine Oil) - must meet or exceed CES 20092 specifications.
2. Lithium 12-Hydroxy Stearate NLGI Grade 2 Lubricating Grease.
3. NLGI E.P. Grade 2 Lubricating Grease.
4. Transmission Fluid - must meet or exceed Allison TES 668 specifications.
5. Synthetic Differential Oil (75W/90 Meritor approved) - to be delivered in bulk for Riverside and in 55-gallon drums for Hemet.
6. Engine Oil (5W-30) - must meet WSS M2C961 A1 standard, delivered in 55-gallon drums for both facilities.
7. Additional transmission fluid equivalent to XT-12-QLV and synthetic differential oil (75W-140), both also delivered in 55-gallon drums for both facilities.
All deliveries must comply with CAL-OSHA requirements, including providing Material Safety Data Sheets for hazardous substances.
Period of Performance
The contract will be performed over a six-month period from June 1, 2026, to November 30, 2026.
Place of Performance
The primary locations for performance will be at the Riverside Transit Agency facilities located at:
1. Riverside Transit Agency (Riverside), 1825 Third Street, Riverside, CA 92507
2. Riverside Transit Agency (Hemet), 700 Scaramella Circle, Hemet, CA 92545.
Bidder Requirements
Bidders must comply with all applicable terms and conditions prescribed by the Federal Transit Administration (FTA) for third-party contracts. Additionally, bidders are required to submit certifications regarding non-discrimination policies and may need to demonstrate compliance with Disadvantaged Business Enterprise (DBE) participation goals as applicable.
The Riverside Transit Agency (RTA) is a Joint Powers Agency established in 1977, responsible for coordinating transit services across western Riverside County. The agency operates approximately 39 fixed routes, 8 commuter routes, and ADA/Dial-A-Ride services with a fleet of around 325 vehicles. This contract aims to procure bulk lubricants necessary for the operation and maintenance of its transit fleet.
Work Details
The contractor will provide and deliver Valvoline brand or approved equal bulk lubricants as specified in the scope of work. The lubricants include:
1. CNG Motor Oil (SAE 15W40 Natural Gas Engine Oil) - must meet or exceed CES 20092 specifications.
2. Lithium 12-Hydroxy Stearate NLGI Grade 2 Lubricating Grease.
3. NLGI E.P. Grade 2 Lubricating Grease.
4. Transmission Fluid - must meet or exceed Allison TES 668 specifications.
5. Synthetic Differential Oil (75W/90 Meritor approved) - to be delivered in bulk for Riverside and in 55-gallon drums for Hemet.
6. Engine Oil (5W-30) - must meet WSS M2C961 A1 standard, delivered in 55-gallon drums for both facilities.
7. Additional transmission fluid equivalent to XT-12-QLV and synthetic differential oil (75W-140), both also delivered in 55-gallon drums for both facilities.
All deliveries must comply with CAL-OSHA requirements, including providing Material Safety Data Sheets for hazardous substances.
Period of Performance
The contract will be performed over a six-month period from June 1, 2026, to November 30, 2026.
Place of Performance
The primary locations for performance will be at the Riverside Transit Agency facilities located at:
1. Riverside Transit Agency (Riverside), 1825 Third Street, Riverside, CA 92507
2. Riverside Transit Agency (Hemet), 700 Scaramella Circle, Hemet, CA 92545.
Bidder Requirements
Bidders must comply with all applicable terms and conditions prescribed by the Federal Transit Administration (FTA) for third-party contracts. Additionally, bidders are required to submit certifications regarding non-discrimination policies and may need to demonstrate compliance with Disadvantaged Business Enterprise (DBE) participation goals as applicable.
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Overview
Opportunity Type
RFQ (Request for Quote)
Pre-Bid Conference
No
Opportunity ID
RFQ P26049F
Response Deadline
May 4, 2026
Past Due
Date Posted
April 8, 2026
Est. Value Range
Experimental
$500,000 - $1,500,000
(AI estimate)
Agency Distribution
Moderate
Source
On 4/8/26 Riverside Transit Agency in California issued RFQ (Request for Quote) Purchase and Delivery of Bulk Lubricants with ID RFQ P26049F due 5/4/26.
Contacts
Documents
Posted documents for Purchase and Delivery of Bulk Lubricants
Opportunity Assistant
AI Analysis
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Classifications
Additional Details
Notes
Subject to FTA Terms and Conditions
Special Notices
Brand Name or Approved Equal – When a Offeror/Bidder intends to submit a response for an item other than that specifically named in the solicitation's scope of work, Offeror/Bidder shall submit its request for an approved equal. If submitting a request for an approved equal, Offeror/Bidder shall attach the make and model of the proposed items along with specification sheets in the Q&A section. All requests must be received before the Q&A deadline.
Disadvantaged Business Enterprise – Offerors/Bidders/Respondents shall ensure that Disadvantaged Business Enterprises (DBE’s) will be afforded full opportunity to compete for subcontracting work and will not be discriminated against on the grounds of race, color, age, national origin, ancestry, sex, or religion. Offerors/Bidders/Respondents will be required to comply with all applicable equal opportunity laws and regulations.
Electronic Submissions Only – Proposals/Bids/Statements will only be accepted electronically via PlanetBids. No other form of submission will be accepted.
Accept/Reject – RTA reserves the right to accept or reject any and all responses, or any item or part thereof; or to waive any informalities or irregularities in responses. RTA shall have the sole discretion to determine the most responsive and responsible offeror/bidder.
Request for Clarifications – All requests for clarifications, questions, and comments must be received before the Q&A deadline. If needed, you can attach additional information in the Q&A section.
Exceptions/Deviations – Offeror/Bidder may list exceptions or deviations for Agency review and consideration. Each exception/deviation shall reference the particular section in the Scope of Work/Services, Terms and Conditions and/or Proposed Agreement Article (if applicable). Recommend exceptions/deviations be submitted during the Q&A phase. Proposals/Bids with exceptions/deviations not clarified during the Q&A/clarification phase may be eliminated from further consideration.
Read Entire Document – The information contained in the Bid Information tab is is an overview of the requirements and does not substitute the details indicated in the entire document in the documents tab. You must read/review the entire document including the Proposed Agreement (if applicable).
No Response/Decline Form – Offerors choosing not to submit a proposal/quote/statement are requested to complete and email the “No Response Decline” form only to the Procurement Official listed.
Save Periodically – Saving your information periodically will help prevent loss of data in case of power or internet connection failure and can speed up the submittal processing time.
eBid Submissions – All eBids must be fully uploaded and received prior to the due date and time, PACIFIC TIME. Once an eBid is accepted, a confirmation pop-up will display indicating Bid Successfully Submitted and an email confirmation which includes the date and time the eBid was submitted will be sent automatically to the email address registered on the vendor account.
Required Documents – It is the responsibility of the Offeror/Bidder/Respondent to check all areas of the solicitation post before submission. Specifically, be sure to review the applicable Response Types in the Bid Information tab and the Documents, Q&A, Addenda & Email tabs.
Acceptable forms of Financial Documentation – Audited financial statements, Dun and Bradstreet Business Information report, Filed Federal tax return for immediately preceding tax year, or One-page CPA summary.
The Contract to be awarded may be paid for in part with Federal Transit Administration (FTA) funds therefore, Bidders shall comply with all applicable terms and conditions prescribed by the FTA for third party contracts.
Disadvantaged Business Enterprise – Offerors/Bidders/Respondents shall ensure that Disadvantaged Business Enterprises (DBE’s) will be afforded full opportunity to compete for subcontracting work and will not be discriminated against on the grounds of race, color, age, national origin, ancestry, sex, or religion. Offerors/Bidders/Respondents will be required to comply with all applicable equal opportunity laws and regulations.
Electronic Submissions Only – Proposals/Bids/Statements will only be accepted electronically via PlanetBids. No other form of submission will be accepted.
Accept/Reject – RTA reserves the right to accept or reject any and all responses, or any item or part thereof; or to waive any informalities or irregularities in responses. RTA shall have the sole discretion to determine the most responsive and responsible offeror/bidder.
Request for Clarifications – All requests for clarifications, questions, and comments must be received before the Q&A deadline. If needed, you can attach additional information in the Q&A section.
Exceptions/Deviations – Offeror/Bidder may list exceptions or deviations for Agency review and consideration. Each exception/deviation shall reference the particular section in the Scope of Work/Services, Terms and Conditions and/or Proposed Agreement Article (if applicable). Recommend exceptions/deviations be submitted during the Q&A phase. Proposals/Bids with exceptions/deviations not clarified during the Q&A/clarification phase may be eliminated from further consideration.
Read Entire Document – The information contained in the Bid Information tab is is an overview of the requirements and does not substitute the details indicated in the entire document in the documents tab. You must read/review the entire document including the Proposed Agreement (if applicable).
No Response/Decline Form – Offerors choosing not to submit a proposal/quote/statement are requested to complete and email the “No Response Decline” form only to the Procurement Official listed.
Save Periodically – Saving your information periodically will help prevent loss of data in case of power or internet connection failure and can speed up the submittal processing time.
eBid Submissions – All eBids must be fully uploaded and received prior to the due date and time, PACIFIC TIME. Once an eBid is accepted, a confirmation pop-up will display indicating Bid Successfully Submitted and an email confirmation which includes the date and time the eBid was submitted will be sent automatically to the email address registered on the vendor account.
Required Documents – It is the responsibility of the Offeror/Bidder/Respondent to check all areas of the solicitation post before submission. Specifically, be sure to review the applicable Response Types in the Bid Information tab and the Documents, Q&A, Addenda & Email tabs.
Acceptable forms of Financial Documentation – Audited financial statements, Dun and Bradstreet Business Information report, Filed Federal tax return for immediately preceding tax year, or One-page CPA summary.
The Contract to be awarded may be paid for in part with Federal Transit Administration (FTA) funds therefore, Bidders shall comply with all applicable terms and conditions prescribed by the FTA for third party contracts.
Other Details
See RFQ P26049F Solicitation Document, Exhibit A for complete Scope of Work.
Please submit Questions and/or request for approved equals before the due date. If requesting an approved equal, please submit the spec sheet for the proposed product during the Q&A period.
Please submit Questions and/or request for approved equals before the due date. If requesting an approved equal, please submit the spec sheet for the proposed product during the Q&A period.