Printing and Mailing of the City Newsletter and Recreation Guide
ID: CRD-2026-001
• State: California
Opportunity Assistant
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Description
Background
The City of Diamond Bar is seeking bids from qualified local vendors, preferably from Southern California, specifically the San Gabriel - Pomona Valleys. The contract involves the printing and mailing of the City’s newsletter, Diamond Bar Connection, which is distributed to residents and businesses in various formats throughout the year. The goal is to ensure timely delivery of community information and recreational activities.
Work Details
The vendor will provide printing and mailing services for the following items:
1. **4-page Newsletter** (6 times a year):
- Flat size: 16.75” x 10.875”, folded and trimmed to final size: 8.375” x 10.875”
- Color: 4/4 process with bleeds
- Paper: 80# with 30% PCW fiber
- Quantity: 22,500 copies per issue
2. **6-page Newsletter** (3 times a year):
- Flat size: 25.125” x 10.875”, folded & trimmed to final size: 8.375” x 10.875”
- Color: 4/4 process with bleeds
- Paper: 80# with 30% PCW fiber
- Quantity: 22,500 copies per issue
3. **32-page Recreation Guide** (3 times a year):
- Flat size: 16.75” x 10.875”, finished size of 8.375” x 10.875”, saddle stitched on the short side
- Color: 4/4 process with bleeds
- Paper: 70# with 30% PCW fiber
- Quantity: 22,500 copies per issue
**Mailing Services** include addressing and sorting newsletters for bulk mailing by ZIP Code, delivery to Chino Post Office for verification, and then to Diamond Bar DDV Post Office and Walnut DDV Post Office. The vendor must secure a mailing list for all residential and commercial addresses in Diamond Bar (ZIP Codes include 91765 and parts of 91789). Additionally, the vendor must submit receipts from the U.S. Post Office indicating mailing counts and postage fees for each mailing.
Period of Performance
The contract will be performed over a period that aligns with the publication schedule of the newsletters and recreation guide, specifically six issues of the newsletter annually and three issues of the recreation guide annually.
Place of Performance
The services will be performed in Southern California, specifically targeting residents and businesses within Diamond Bar, CA.
Bidder Requirements
Bids are solicited from qualified local vendors located in Southern California, preferably those based in or around the San Gabriel - Pomona Valleys.
The City of Diamond Bar is seeking bids from qualified local vendors, preferably from Southern California, specifically the San Gabriel - Pomona Valleys. The contract involves the printing and mailing of the City’s newsletter, Diamond Bar Connection, which is distributed to residents and businesses in various formats throughout the year. The goal is to ensure timely delivery of community information and recreational activities.
Work Details
The vendor will provide printing and mailing services for the following items:
1. **4-page Newsletter** (6 times a year):
- Flat size: 16.75” x 10.875”, folded and trimmed to final size: 8.375” x 10.875”
- Color: 4/4 process with bleeds
- Paper: 80# with 30% PCW fiber
- Quantity: 22,500 copies per issue
2. **6-page Newsletter** (3 times a year):
- Flat size: 25.125” x 10.875”, folded & trimmed to final size: 8.375” x 10.875”
- Color: 4/4 process with bleeds
- Paper: 80# with 30% PCW fiber
- Quantity: 22,500 copies per issue
3. **32-page Recreation Guide** (3 times a year):
- Flat size: 16.75” x 10.875”, finished size of 8.375” x 10.875”, saddle stitched on the short side
- Color: 4/4 process with bleeds
- Paper: 70# with 30% PCW fiber
- Quantity: 22,500 copies per issue
**Mailing Services** include addressing and sorting newsletters for bulk mailing by ZIP Code, delivery to Chino Post Office for verification, and then to Diamond Bar DDV Post Office and Walnut DDV Post Office. The vendor must secure a mailing list for all residential and commercial addresses in Diamond Bar (ZIP Codes include 91765 and parts of 91789). Additionally, the vendor must submit receipts from the U.S. Post Office indicating mailing counts and postage fees for each mailing.
Period of Performance
The contract will be performed over a period that aligns with the publication schedule of the newsletters and recreation guide, specifically six issues of the newsletter annually and three issues of the recreation guide annually.
Place of Performance
The services will be performed in Southern California, specifically targeting residents and businesses within Diamond Bar, CA.
Bidder Requirements
Bids are solicited from qualified local vendors located in Southern California, preferably those based in or around the San Gabriel - Pomona Valleys.
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Overview
Agency
Opportunity Type
Printing and Mailing of the City Newsletter and Recreation Guide
Opportunity ID
CRD-2026-001
Response Deadline
June 5, 2026
Due in 3 Days
Date Posted
May 26, 2026
Source
Pre-Bid Conference
No
Set Aside Preferences
Local Vendors
Est. Value Range
Experimental
$90,000 - $220,000
(AI estimate)
Agency Distribution
Moderate
On 5/26/26 City of Diamond Bar in California issued Printing and Mailing of the City Newsletter and Recreation Guide Printing and Mailing of the City Newsletter and Recreation Guide with ID CRD-2026-001 due 6/5/26.
Contacts
Documents
Posted documents for Printing and Mailing of the City Newsletter and Recreation Guide
Opportunity Assistant
AI Analysis
AI Generate
Classifications
Additional Details
Special Notices
In reviewing and evaluating the response to this RFP, City staff will be considering the following: Responsiveness and comprehensiveness of the proposal with respect to this Request for Proposal (RFP), Availability of the company and their ability to meet the proposal scope of work, Information obtained from references, and Cost of quoted items.
The City reserves the right to reject any or all proposals and may elect to make a decision without further discussion or negotiation. This solicitation for proposals is not to be construed as a contract or order of any kind. The City is not liable for any costs or expenses incurred in the preparation of the proposal.
The City reserves the right to reject any or all proposals and may elect to make a decision without further discussion or negotiation. This solicitation for proposals is not to be construed as a contract or order of any kind. The City is not liable for any costs or expenses incurred in the preparation of the proposal.
Other Details
Paper must have at least 30% PCW recycled content,