Lims Software & Annual Licensing & Support Contract

The City is seeking a Laboratory Information Management System (LIMS) software solution, along with annual licensing and support, that will fulfill the following work requirements:

Work of the Contract:
The LIMS system must, at a minimum, provide:

• Sample login, tracking, chain-of-custody, and sample label printing
• On-demand summaries of analyses due within a specified period, where the due date is determined by the least of assigned TAT, hold time, or rush TAT
• Test assignment and workflow management
• Manual and automated data entry
• QA/QC sample management and review
• Result validation, approval, and release
• Audit trails and electronic signatures
• Standard and customizable reporting
• Data export for regulatory reporting
• Automated data exports to the City's Hach WIMS
• Field sample collection documentation, including field data (e.g., chlorine residuals)
• Transfer of field data to LIMS to facilitate login of samples (e.g., bacteriological samples collected by field staff)

Vendors must clearly describe how their system meets the following requirements:

• Program Management
• Sample Scheduling
• Client access to laboratory data (other than Hach WIMS)
• QA/QC evaluation and tracking (TNI requirements)

Vendors are required to provide a cost for:

1. Installation, training, configuration, reporting, and label printing as described in the scope of work and services
2. Two robust sample label printers using carbon transfer technology (Zebra preferred); thermal printing is not acceptable. A minimum of a three months supply of sample labels (10,000 labels) must be provided. Labels must be waterproof and easy to remove from containers.
3. Two barcode scanners, interfaced with LIMS, to allow container or instrument scanning
4. Licensing for six named laboratory users (concurrent)
5. Licensing for 10 named read-only users (concurrent)

Who is Requesting:
This solicitation is issued by the City.

Background on the Contract:
The City requires a comprehensive LIMS solution to manage laboratory operations, ensure regulatory compliance, and facilitate efficient data management and reporting.

Contract Requirements:
The selected vendor must deliver all components and services listed above, ensuring full integration with existing City systems, particularly Hach WIMS, and compliance with TNI QA/QC requirements.

Instructions on Submission:
Vendors must clearly describe how their system meets each requirement listed and provide detailed cost breakdowns for all requested items and services.