IFB #C24-32729 PDF Document Accessibility Service

The Contractor will provide PDF document accessibility services for Department of Rehabilitation (DOR). Documents will be in the following languages Spanish, Chinese, Tagalog, Vietnamese, and Korean. Chinese shall be translated into both Traditional and Simplified Chinese. There will be approximately 50 documents in each language, with a total of 300 documents. The entire project will be completed in one (1) year. REQUESTS FOR ACCESSIBLE DOCUMENTS Department of Rehabilitation Responsibilities: The DOR Contract Administrator or designee will send the documents in electronic format. A cloud-based storage platform managed by the Contractor will be the method to transmit and receive documents. The DOR Contract Administrator will send 100 documents every 3 months to the cloud-based storage platform managed by the Contractor. Contractor Responsibilities: The Contractor will electronically submit each document in PDF format to the DOR Contract Administrator. The Contractor will ensure all documents conform to the Web Content Accessibility Guidelines (WCAG) 2.1 (minimum Level AA conformance). Please use the following link to the WCAG guidelines: https://www.w3.org/TR/WCAG21/ The Contractor must notify the DOR Contract Administrator in writing of any anticipated delays in submitting the documents 10 days prior to the expected completion date of the project. The Contractor will return accessible documents on a continuous basis as documents are completed to the DOR Contract Administrator. The Contractor will make all changes when requested by the DOR Contract Administrator, or designee, and return the corrected document within 10 working days of receipt. Corrected documents will be returned with an Accessibility Conformance Report (ACR), such as the Voluntary Product Accessibility Template (VPAT). Accessibility Conformance Reports (ACR) are required for all requests.