HVAC Maintenance and Repair Services MS2627-01
ID: 1972 • State: California
Opportunity Assistant
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Description
Background
The City of Ontario's Facilities Maintenance Department is tasked with the maintenance and repair of buildings owned by the City.
The Public Works Agency manages facility maintenance programs, including HVAC maintenance and repair services.
The City's facilities inventory consists of approximately 55 buildings used for various purposes, including office/professional, community recreation, and public safety, operating 24/7.
The goal of the facility maintenance program is to provide economical services that sustain and restore City facilities, ensuring a clean and safe environment that inspires public confidence.
This Request for Proposal aims to solicit electronic proposals from qualified firms experienced in providing HVAC maintenance and repair services for public facilities.
Work Details
The selected contractor will be responsible for providing comprehensive HVAC maintenance and repair services across approximately 55 City-owned buildings.
This includes routine inspections, preventive maintenance, emergency repairs, and system upgrades as necessary to ensure optimal performance of HVAC systems.
Specific tasks may involve cleaning and replacing filters, checking refrigerant levels, inspecting ductwork for leaks, calibrating thermostats, and ensuring compliance with safety regulations.
The contractor must demonstrate experience in servicing various types of HVAC systems suitable for public facilities.
Period of Performance
The contract will be performed over a specified period as outlined in the final agreement following the selection process.
Place of Performance
The services will be performed at various locations within the City of Ontario where the 55 buildings are situated.
Bidder Requirements
Bidders must have proven experience in HVAC maintenance and repair services for public facilities.
They may also need to provide evidence of relevant licenses and certifications required to operate within California.
Additional requirements may include bonding or insurance as specified in the contract documents.
The City of Ontario's Facilities Maintenance Department is tasked with the maintenance and repair of buildings owned by the City.
The Public Works Agency manages facility maintenance programs, including HVAC maintenance and repair services.
The City's facilities inventory consists of approximately 55 buildings used for various purposes, including office/professional, community recreation, and public safety, operating 24/7.
The goal of the facility maintenance program is to provide economical services that sustain and restore City facilities, ensuring a clean and safe environment that inspires public confidence.
This Request for Proposal aims to solicit electronic proposals from qualified firms experienced in providing HVAC maintenance and repair services for public facilities.
Work Details
The selected contractor will be responsible for providing comprehensive HVAC maintenance and repair services across approximately 55 City-owned buildings.
This includes routine inspections, preventive maintenance, emergency repairs, and system upgrades as necessary to ensure optimal performance of HVAC systems.
Specific tasks may involve cleaning and replacing filters, checking refrigerant levels, inspecting ductwork for leaks, calibrating thermostats, and ensuring compliance with safety regulations.
The contractor must demonstrate experience in servicing various types of HVAC systems suitable for public facilities.
Period of Performance
The contract will be performed over a specified period as outlined in the final agreement following the selection process.
Place of Performance
The services will be performed at various locations within the City of Ontario where the 55 buildings are situated.
Bidder Requirements
Bidders must have proven experience in HVAC maintenance and repair services for public facilities.
They may also need to provide evidence of relevant licenses and certifications required to operate within California.
Additional requirements may include bonding or insurance as specified in the contract documents.
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Overview
Agency
Opportunity Type
RFP (Request for Proposal)
Pre-Bid Conference
Yes
Opportunity ID
1972
Response Deadline
April 2, 2026
Past Due
Date Posted
March 12, 2026
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
Moderate
Source
On 3/12/26 City of Ontario in California issued RFP (Request for Proposal) HVAC Maintenance and Repair Services with ID 1972 due 4/2/26.
Contacts
Documents
Posted documents for HVAC Maintenance and Repair Services MS2627-01
Opportunity Assistant
AI Analysis
Additional Details
Notes
The bidder is solely responsible for “on time” submission of their electronic bid. The City will only consider bids that have been transmitted successfully and have been issued an ebid confirmation number with a time stamp from the Bid Management System indicating that bid was submitted successfully. Transmission of bids by any other means will not be accepted. Bidder shall be solely responsible for informing itself with respect to the proper utilization of the bid management system, for ensuring the capability of their computer system to upload the required documents, and for the stability of their internet service. Failure of the bidder to successfully submit an electronic bid shall be at the bidder’s sole risk and no relief will be given for late and/or improperly submitted bids. Bidders experiencing any technical difficulties with the bid submission process may contact PlanetBids at (818) 992-1771. Questions of an operational nature may be directed to the City’s Purchasing office at (909) 395-2012. Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of assistance, or assurance that any given problem will be resolved by the bid submission deadline.
Special Notices
Cash, cashier’s or certified check may be submitted in lieu of a bid bond. A personal or company check will not be accepted.
List all subcontractors being paid in excess of ½ of 1% of the total bid amount. Absent a named sub for any portion of the work, Bidder agrees he is qualified and will perform that portion of the work
It is the bidder’s responsibility to become familiar with the contract documents in their entirety.
All forms in the bid booklet must be properly completed to be deemed responsive.
Award of contract will be made by City Council.
This is a State and Federal Prevailing Wage project.
Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System, by selecting the Q&A tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online.
Quantities listed are annual estimates only and not indicative of a guaranteed level of usage. Any items not listed on this bid shall be purchased at equivalent category discount.
Select “Place e-bid” to start entering bid information. All information entered is visible only to bidder. Data entered may be “saved” or “submitted” and revised or withdrawn up to the closing deadline.
This solicitation is a Request for Proposal (RFP), typically subject to negotiation, and as such award is based on multiple criteria of which price is only one element in the City’s best value determination. The RFP solicitation usually requires a Response File rather than line item pricing; therefore, a bid tabulation will not be available. Information regarding proposals is publicly available upon submission of a Public Records Request following award.
List of pre-bid meeting attendees will be available in the bid management system. Attendees must be registered as a vendor in order to be listed.
List all subcontractors being paid in excess of ½ of 1% of the total bid amount. Absent a named sub for any portion of the work, Bidder agrees he is qualified and will perform that portion of the work
It is the bidder’s responsibility to become familiar with the contract documents in their entirety.
All forms in the bid booklet must be properly completed to be deemed responsive.
Award of contract will be made by City Council.
This is a State and Federal Prevailing Wage project.
Bidders must submit all questions pertaining to this bid through the City's Online Bid Management System, by selecting the Q&A tab. Questions sent directly to City Staff will not be addressed and you will be directed to submit your question(s) online.
Quantities listed are annual estimates only and not indicative of a guaranteed level of usage. Any items not listed on this bid shall be purchased at equivalent category discount.
Select “Place e-bid” to start entering bid information. All information entered is visible only to bidder. Data entered may be “saved” or “submitted” and revised or withdrawn up to the closing deadline.
This solicitation is a Request for Proposal (RFP), typically subject to negotiation, and as such award is based on multiple criteria of which price is only one element in the City’s best value determination. The RFP solicitation usually requires a Response File rather than line item pricing; therefore, a bid tabulation will not be available. Information regarding proposals is publicly available upon submission of a Public Records Request following award.
List of pre-bid meeting attendees will be available in the bid management system. Attendees must be registered as a vendor in order to be listed.
Other Details
Questions must be submitted through the online bid management system. Bidder must click the Submit button at the bottom of the page to receive a bid confirmation number. Submitted bids may be saved, modified or withdrawn up to the submission deadline.
Upon selection and notification of award contractor must provide Insurance Certificates, Payment Bond and Performance Bond.
Upon selection and notification of award contractor must provide Insurance Certificates, Payment Bond and Performance Bond.