Hamilton Avenue Public Improvement Plan

Available for download is the Hamilton Avenue Public Improvement Plan RFP See also Project Page :https://www.campbellca.gov/1460/Hamilton-Avenue-Public-Improvement-PlanSPECIAL NOTE: Cancellation of RFP for Precise Plan; Issuance of RFP for Public Improvement PlanThe City has decided to cancel its previous procurement process for the Hamilton Avenue Precise Plan and has issued a new Request for Proposals (RFP) for a Hamilton Avenue Public Improvement Plan. A formal letter explaining the cancellation of the previous RFP and outlining the City's goals for the new RFP is available online at the following link:(Hamilton Avenue Precise Plan Cancellation Letter)-----------------------------------------------------------------------------------------------------------------------------------------------------------------On April 18, 2023, the City of Campbell adopted the 2040 General Plan. The General Plan identifies the community's vision for the future and provides a framework that will guide decisions on growth, development, and conservation of open space and resources in a manner that is consistent with the quality of life desired by the city's residents and businesses. As part of the General Plan, Goal LU-9 was included to facilitate the transition of Hamilton Avenue area into a vibrant, transit-oriented, mixed-use district with safe and convenient multi-modal connectivity, which an action to implement this goal through the preparation and adoption of a Plan for the Hamilton Avenue area as follows: LU-9.a: Prepare and adopt a Precise Plan for the Hamilton Avenue area shown on Figure LU-2.Figure LU-2: (Source: City of Campbell 2040 General Plan) Recognizing that the City has recently established and assigned new transit-oriented, mixed-use land use designations to promote development within the study area, this plan aims to identify safe and convenient multi-modal connectivity along the Hamilton Avenue corridor and recommend related public improvements, aligning with MTC's Transit-Oriented Community Policies. To undertake this effort, the City seeks to hire a consultant, or consultant team, that is experienced with the preparation of public improvement plans with a focus on transportation improvements, streetscape design, utility planning, stormwater treatment, community engagement, consideration of environmental impacts, gateway design, and presenting options, methodology, and recommendations to stakeholders and decision-makers. As described in Appendix A, Preliminary Scope of Work, the City intends to work with the selected consultant to achieve the following key objectives: 1) identify preferred transportation improvements to occur in the Hamilton Avenue Public Improvement study area as well as in its immediate vicinity with a focus on providing for better east-west connectivity across SR 17 for bicycles and pedestrians, including potential development of a new bridge and improved streetscape standards; 2) identify preferred gateway and architectural design features to occur at major roadway intersections within Public Improvement Plan boundary as well as in its immediate vicinity; 3) identify options to amend the Public Improvement Plan boundary to account for preferred transportation improvement and gateway and architectural design features; 4) analyze and consider policy changes consistent with MTC's Transit-Oriented Communities Policies within the study area; 5) partially design preferred transportation improvements and gateway features at a sufficient level of detail to produce accurate cost estimates; and 6) evaluate the environmental impacts of the project. In performing these services, adherence to grant funding requirements and complete services within 30-months of the execution of the contract, as outlined in the preliminary scope of work, shall be essential. PRELIMINARY SCOPE OF WORK The City of Campbell ( AGENCY ), with the assistance of a professional consultant or professional consultant team ( CONSULTANT ), shall complete the following:Task 1 PROJECT INITIATION AND MANAGEMENT 1.1: Project ManagementThe AGENCY shall administer the PDA Planning Grant and oversee the services of CONSULTANT. The AGENCY shall establish regular interactions with the Metropolitan Transportation Commission (MTC) Grant Manager to relay information and solicit feedback about the project. The CONSULTANT shall establish regular interactions (generally every two weeks) with the AGENCY to relay information, solicit feedback, and participate in working sessions. 1.2: Kick-off MeetingCONSULANT shall attend an initial project meeting with AGENCY to:Establish communications and reporting strategy, identify project team members, and other project needs.Review, revise, and refine project goals, scope of work, schedule, and confirm key responsibilities.Discuss the Hamilton Avenue Public Improvement Plan and relevant background materials.Discuss the stakeholder engagement strategy as outlined in Task 2.1. 1.3: City Council Introductory MeetingCONSULANT shall prepare and present a report in coordination with AGENCY to the City Council to:Introduce key members of the CONSULTANT team involved in the work effort.Present refinements to project goals, scope of work, or schedule (if necessary).Present stakeholder engagement strategy and receive feedback. Task 1 Deliverables:1.2: Meeting notes, refined project goals, scope of work, schedule as necessary.1.3: Meeting materials including but not limited to PowerPoint presentations. Task 2 PUBLIC ENGAGEMENT 2.1: Stakeholder Engagement StrategyCONSULTANT, in partnership with AGENCY, shall draft a stakeholder engagement strategy. The stakeholder engagement strategy shall include an identification of stakeholders along with a toolbox and options of outreach methods (e.g. meeting format, discussion topics, meeting management tools), and best practices for outreach. The stakeholder engagement strategy shall include the check-ins with key stakeholders, potentially including staff from the Metropolitan Transportation Commission (MTC), Caltrans, VTA, property owners, community members, and board/commission members, which may involve attending evening meetings. The engagement strategy shall also include at least one intercept survey targeting bicycle and pedestrian users in the area and at least one public survey. 2.2: Community Meetings & OutreachCONSULTANT shall organize, prepare for, facilitate, attend, and manage all community meetings and outreach. The community meetings and outreach efforts will be based on the stakeholder engagement strategy as noted in Task 2.1. CONSULTANT shall:Create meeting advertisements to be distributed by AGENCY staff.Take meeting notes.Assemble and prepare meeting agendas, materials, and meeting summaries.Organize, facilitate, and manage all community/stakeholder meetings (up to 4).Periodically provide resources and content for AGENCY publication on the AGENCY website and for distribution through email. 2.3: Public HearingsAGENCY shall schedule public hearing dates and coordinate all legal public noticing for meetings. The CONSULTANT shall prepare for and attend all public hearings. The CONSULTANT shall assist in the preparation of staff reports and meeting materials (e.g., PowerPoint presentations, supporting exhibits, graphics), presenting, and facilitating discussion on specified topics to receive feedback. Task 2 Deliverables:2.1: Stakeholder Engagement StrategyOne (1) intercept surveyOne (1) public survey2.2: Community Meetings & OutreachCreate meeting advertisements.Take meeting notes.Assemble and prepare meeting agendas, materials, and meeting summaries.Prepare for and facilitate (up to 4) community/stakeholder meetings.Periodically provide resources and content for AGENCY publication on the City website and for distribution through email. Note: Community meetings and outreach are encouraged to be coordinated with the City's Hamilton Avenue/Highway 17 Bicycle Overcrossing Feasibility Study (see Task 4 for more details)2.3: Public HearingsPrepare for and attend (up to 2) Planning Commission meetings and provide post-meeting summaries. Inclusive of preparing meeting materials.Prepare for and attend (up to 4) City Council meetings and provide post-meeting summaries. Inclusive of preparing meeting materials. Task 3 EXISTING CONDITIONS ANALYSIS 3.1: Existing Conditions ReportCONSULTANT shall perform all the following tasks:Evaluation of existing conditions in the plan area as well as its immediate vicinity ( study area ).The immediate vicinity shall include properties along Hamilton Avenue up to the intersection of Hamilton Avenue with Winchester Boulevard and Bascom Avenue, as well as all properties on all four corners of the street where they intersect.The existing conditions analysis shall involve an evaluation of the public right-of-way, including stormwater utility infrastructure, as well as improvements on private property that may be affected by future improvements (i.e., trees, curb-cuts, gateway elements). To limit the scope of analysis expected for private property, no more than 15-feet of private property should be assumed along the Hamilton Avenue frontage, except for potential gateway locations, which should instead include an assessment of improvements within the first 30-feet of frontage. The existing conditions analysis will identify existing traffic patterns (e.g., origins and destinations) for AM and PM peak hours for cars.An analysis of travel/transit patterns including commute distance, mode, and travel time.An evaluation of existing City Streetscape Standards in the area.Summary of progress made of Public Works Improvement Projects (see Task 5) as provided by City staff.An access gap analysis for station access, as stipulated by MTC's TOC policies.Conduct a Pedestrian Safety Audit, with a specific focus on: pedestrian safety and crossings at Highway 17 interchange and high volume driveways, Hamilton Avenue intersections at Winchester Boulevard and Bascom Avenue, respectively, and other intersections as may be identified by city staff. At a minimum, the Pedestrian Safety Audits should be conducted in a manner consistent with A Technical Guide for Conducting Pedestrian Safety Assessments for California Communities (U.C. Berkeley Institute of Transportation Studies, Technology Transfer Program, 2013; see link).Conduct a Bicycle Safety Audit based on industry best practices. Observe existing facilities and challenges to bicyclists through the study area and immediate vicinity. Note in particular the challenges bicyclists may encounter at signalized intersections, high-volume driveways, and Hamilton Avenue/Highway 17 on-ramps. Refer to the Final Santa Clara Countywide Bicycle Plan 2018 (see link for main text and Appendix link) and VTA's Bike Level of Stress Map (see LTS map). Attend field visits and identify infrastructure needs, including bikeway gaps, accessible improvements, pedestrian safety measures. Task 3 Deliverables:3.1: Existing Conditions Analysis Report Task 4 COMPLETE STREETS IMPROVEMENT & GATEWAY FEATURES PLAN 4.1: Draft Complete Streets Improvement PlanCONSULTANT shall recommend public improvements (inclusive of roadway improvements, bicycle infrastructure, pedestrian network improvements, stormwater facilities, and opportunities for mobility hub planning consistent with MTC's TOC policies) for the entire study area. The Roadway Improvement Plan, prepared by the CONSULTANT, shall focus on the identification of transportation improvements to occur in the Hamilton Avenue Public Improvement Plan area as well as in its immediate vicinity with a focus on providing for better east-west connectivity, particularly to the VTA light rail station. The Public Improvement Plan shall be at a conceptual level. The CONSULTANT shall identify interim pedestrian and bicycle safety measures to allow pedestrians and bicyclists to safely navigate the study area (with a particular focus on the Hamilton Avenue and Highway 17 overcrossing intersection). The interim pedestrian and bicycle safety measures shall be coordinated with Caltrans, where necessary. A conceptual cost estimate shall be prepared for the interim pedestrian and bicycle safety measures. Note: Conceptual engineering and design details, as well as preliminary cost estimates related to this task, are anticipated to be similar to those prepared for the Campbell Transportation Improvement Plan available as follows: https://ca-campbell.civicplus.com/DocumentCenter/View/10443 The CONSULTANT shall ensure this task is coordinated with, and built upon the work of the following Public Works Department projects: Hamilton Avenue Resurfacing ProjectThe project currently being designed and scheduled for implementation in 2025 will resurface approximately 2.8 centerline miles of pavement on Hamilton Avenue, a six-lane arterial roadway within the City of Campbell. The project will also construct Complete Streets elements such as: 1) bicycle facilities to close the gap in the regional bike network by providing an east-west connection; and 2) pedestrian facilities by installing ADA compliant curb ramps. How this project supports the development of the Hamilton Avenue Public Improvement Plan: Will provide a detailed curb-to-curb geometric plan of existing conditions of entire Hamilton Avenue corridor.Will provide bicycle markings for the entire Hamilton Avenue corridor. Hamilton Avenue/Highway 17 Bicycle Overcrossing Feasibility StudyThe Hamilton Avenue/Highway 17 Bicycle Overcrossing Feasibility Study currently underway will evaluate how best to improve bicycle and pedestrian mobility on Hamilton Avenue over State Route 17. The goal of the study is to develop feasible alternatives, assess the impacts of each alternative, and determine a preferred alternative to carry forward to final design. The project will study existing bicycle and pedestrian facilities along Hamilton Avenue, bicycle and pedestrian travel patterns, surrounding context and planning efforts, alternative alignments, impacts to utilities and right-of-way, environmental impacts, structural and geotechnical constraints, recommended preferred alignment, and preliminary project cost estimates. The project location is Hamilton Avenue between the Highway 17 Southbound Off-ramp/Salmar Avenue and Creekside Way. The study will include an evaluation of alignment alternatives. The outcome will be a preferred alternative with a proposed alignment, type of structure, and planning level cost estimate with an estimated project completion date of November 2025. How this project supports the development of the Hamilton Avenue Public Improvement Plan: Will provide feasible and preferred alignment alternatives with planning level cost estimates. The Hamilton Avenue/Highway 17 Southbound Off-Ramp Widening ProjectThe Hamilton Avenue/Highway 17 Southbound Off-ramp Widening Project will prepare final design plans, specifications, and engineer's estimate for widening the off-ramp to improve traffic operations at the Hamilton Avenue/Salmar Avenue/Highway 17 Southbound Off-ramp intersection. The proposed lane configuration for the off-ramp would replace the existing shared through-left lane with a separate through lane and a third left-turn lane. The project will evaluate environmental impacts. The project will also involve the preparation of a feasibility study that will most likely focus on three alternatives: Alternative #1: Straight alignment paralleling southbound on-ramp followed with a leg that crosses over Highway 17; Alternative #2: Variation on Alternative #1 with loop alignment at the northbound ramps; and Alternative #3: Low-Build alternative working within existing Hamilton bridge and right-of-way. How this project supports the development of the Hamilton Avenue Public Improvement Plan: Will provide Caltrans-approved design of a widened off-ramp to improve intersection operations at the Hamilton Avenue/Highway 17 Southbound Off-ramp/Salmar Avenue. Will include bicycle- and pedestrian-related improvements within the Hamilton Avenue/Salmar Avenue/Highway 17 Southbound Off-ramp intersectionUpdated detailed cost estimate of improvements. Bascom Avenue Corridor StudyVTA's Bascom Avenue Complete Streets Phase 1 Project is currently being designed. The Phase 1 corridor extends between Interstate 880 near Hedding Street and Hamilton Avenue. This project will decrease Bascom Avenue from three lanes per direction to two lanes per direction and add Class IV bike lanes separated from traffic lanes by raised islands. VTA has secured grant funds for the construction phase of this project. In the future, Phase 2 would have major changes to the Hamilton Avenue/Bascom Avenue intersection geometry and traffic signal design. The pork-chop islands would be removed and the corner radii would be tightened. Phase 2 is mentioned in VTA's Bascom Corridor Complete Streets Study (https://www.vta.org/projects/documents?project=991) but there is no funding yet for a design project. Preliminary concept drawings of intersections within the Campbell Core appear on page 48 of the Bascom Workshop Presentation (https://www.vta.org/sites/default/files/documents/VTA%2520Bascom Workshops%25202 Presentation.pdf). Unofficial draft drawings shared during the study can be shared after the Precise Plan project is under way. The engineering drawings from the Bascom Complete Streets: I-880 to Hamilton Avenue Project (a design project) can be shared after the Precise Plan project is under way. The current design project schedule as 95% plans available next April/May and the 100% plans available in January/February 2026. How this project supports the development of the Hamilton Avenue Public Improvement Plan: Will provide a detailed street geometric plan of existing conditions of the Bascom Avenue corridor north of Hamilton Avenue.Will provide engineering level detail of existing conditions and may include some utility details of the Bascom Avenue corridor north of Hamilton Avenue.The Bascom Corridor Complete Streets Study provides preliminary concept drawings for the Hamilton Avenue/Bascom Avenue intersection. 4.2: Conceptual Gateway Features PlanCONSULTANT shall provide and identify a multitude of options for gateway elements / design features and potential locations. This shall include preparation of conceptual renderings/graphics/plans with a written description of each conceptual gateway element / design feature. The gateway elements / design features may include but are not limited to architectural elements, community identity signage, and special paving. 4.3: Final Gateway Features PlanCONSULTANT shall prepare drawings of sufficient detail to estimate the cost of gateway elements located within the public right-of-way. 4.4: Streetscape Improvement PlanCONSULTANT shall prepare a streetscape improvement plan for the entire study area, incorporating the City's adopted Streetscape Standards for the public right-of-way along the Hamilton Avenue corridor. The plan shall propose updated landscaping and stormwater treatment detail standards that reflect changes in water conservation and stormwater treatment requirements that have changed since the Streetscape Standards were initially adopted. The plan shall include conceptual stormwater treatment plans that demonstrate the feasibility of: 1) treating all of the stormwater run-off from the public right-of-way within the landscaped areas; and 2) treating both the run-off from the right-of-way and the run-off from the private properties fronting Hamilton Avenue. As part of the feasibility analysis, the plan shall also identify utility conflicts that could limit the treatment facilities placed in the public right-of-way. As existing utility structures will impact the placement of stormwater treatment facilities, the plan shall also identify all existing potential utility conflicts. The plan shall include a toolbox of preferred stormwater treatment facilities to be constructed in the right-of-way. 4.5: Final Public Improvement PlanAfter AGENCY review and feedback, CONSULTANT shall finalize the Public Improvement Plan to include the streetscape and interim transportation improvements identified for the study area. 4.6 Public Improvement Plan BoundaryCONSULTANT in coordination with city staff, shall analyze the Public Improvement Plan boundary in consideration of Task 4.4 and Task 4.5 and provide options for amendments to the boundary. Task 4 Deliverables:4.1: Draft Complete Streets Improvement Plan 4.2: Conceptual Gateway Features Plan4.3: Final Gateway Features Plan 4.4: Streetscape Improvement Plan4.5: Final Public Improvement Plan 4.6: Public Improvement Plan Boundary (with Options for Amendments) Task 5 Consideration of Transit-Oriented Community Policies 5.1: Transit-Oriented Community Policies AnalysisCONSULTANT shall analyze the application of Transit Oriented Community Policies, published by MTC, on the study area. Specific TOC policies to be evaluated by CONSULTANT under this task include consideration of establishing minimum residential and commercial office densities for new development (to be heavily supported or entirely prepared by AGENCY staff), and consideration of establishing policies supportive of support transit station access and circulation within the study area as described in greater detail as follows: Minimum residential and commercial densities for new development Residential TOC Policies:Require a minimum density of 50 units/net acre or higher (i.e., understanding extent to which study area already complies with this requirement, and identification of areas that may need to be added to comply). Prohibit parking minimums and establish a parking maximum of 1.0 spaces per unit or lower. Commercial TOC Policies:Allow for a minimum FAR of 2.0 or higher. Prohibit parking minimums and establish a parking maximum of 2.5 spaces per 1,000 square feet or lower. CONSULTANT should anticipate an initial compliance assessment, based on an assessment of adopted development standards and land uses, to be prepared by AGENCY staff). Transit station access and circulation: For development within the study area, CONSULTANT shall assist AGENCY staff in an assessment of the following: Initial feasibility assessment and policy assessment of potential improvements or policies that comply with Complete Streets Policy or serve to prioritize implementation of any Active Transportation Plan and/or relevant Community Based Transportation Plans within TOC station area.Initial feasibility assessment and policy assessment of potential improvements to address issues identified in the access gap analysis (see Task 3)Initial feasibility and policy assessment for mobility hub planning and implementation goals. Task 5 Deliverables:5.1: Transit-Oriented Communities Policy Analysis Task 6 CEQA/NEPA ANALYSIS Task 6.1 Joint CEQA / NEPA Outreach and ScopingCONSULTANT shall meet with AGENCY to discuss initial scoping and approach to preparing an analysis of the project impacts in accordance with the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA). In performing a review of environmental impacts, CONSULTANT shall:Prepare Project DescriptionComplete Tribal Consultation (AB 52 and SB 18) Task 6.2 Joint CEQA / NEPA Document PreparationCONSULTANT will prepare an Initial Study/Environmental Assessment scoping which assesses the environmental impacts of the Second Public Review Draft of the Hamilton Avenue Public Improvement Plan. The Initial Study/Environmental Assessment shall address the requirements of both CEQA and NEPA to streamline the process. While the exact environmental compliance documentation necessary is to be determined, the scope of work should plan for an analysis that the Public Improvement Plan is consistent with the Final Environmental Impact Report prepared for the 2040 General Plan and 2023-2031 Housing Element (adopted on April 18, 2023). Complete an Initial Study (IS)/Environmental Assessment (EA)Prepare and Publish CEQA/NEPA Document (Finding of Consistency with the 2040 General Plan and Housing Element EIR anticipated)Complete an analysis of the Public Improvement Plan and the 2040 General Plan and Housing Element Environmental Impact Report (EIR).Identify and prepare all technical studies (if any are needed) Task 6 Deliverables:6.1: CEQA/NEPA Outreach and ScopingProject descriptionTechnical Studies (as needed)Notice of Preparation Notification (as needed)Tribal Notification (as needed) 6.2: CEQA/NEPA Document PreparationPreparation of Draft CEQA Document (anticipated to be a Finding of Consistency with the 2040 General Plan and Housing Element EIR anticipated) Task 7 PREPARE DRAFT PUBLIC IMPROVEMENT PLAN Task 7.1: Prepare Draft Public Improvement Plan. CONSULTANT shall prepare the Public Improvement plan inclusive of a project introduction, background analysis, description of the planning effort, and anticipated public improvements and gateway features. This task shall include the preparation of any exhibits or graphics. Task 7 Deliverables:Draft Public Improvement Plan in Microsoft Word and PDF file formatGIS layer of Public Improvement Plan boundary Task 8 FINALIZE AND ADOPT PUBLIC IMPROVEMENT PLAN AND ENVIRONMENTAL DOCUMENT Tasks 8.1 to Task 8.3: Finalize and Adopt Public Improvement Plan. Complete Stakeholder Engagement, review and revise Public Improvement Plan as needed, adoption of Public Improvement Plan, CEQA/NEPA document, corresponding implementing materials. Task 8 Deliverables:8.1: Final Public Improvement Plan8.2: Final CEQA/NEPA Document (Anticipated to be found consistent with the General Plan and Housing Element EIR)8.3: Final Preliminary Construction Cost Estimates