Document Management and Scanning Solutions

Background
The County of Kern is seeking qualified vendors to provide comprehensive software solutions for document scanning, electronic document management, and contract lifecycle management. This initiative is part of the Kern Behavioral Health and Recovery Services' mission to enhance mental health care services across its eleven geographic service areas in Kern County, California.

The project aims to transition from legacy paper records to a complete electronic solution that includes document scanning functionality and an enterprise document management platform. The project is expected to commence in the fiscal year 2026-2027.

Work Details
The successful proposer will be required to deliver the following services:
1. Large-scale document scanning services for legacy paper records.
2. Implementation of a complete electronic solution that includes:
a) Document scanning functionality;
b) An enterprise document management platform;
c) Contract lifecycle management capabilities.

Proposers must review the attached Exhibit A for detailed scope, deliverables, benchmark requirements, and anticipated timelines for project initiation and completion.

Period of Performance
The contract period is expected to commence in fiscal year 2026-2027, with specific milestones and completion dates outlined in the proposal.

Place of Performance
The services will be performed in Bakersfield, California.

Bidder Requirements
Proposers must demonstrate qualifications including experience with similar projects, understanding of RFP requirements, and compliance with insurance requirements as specified in the RFP. Local vendors may receive preference if they meet specific criteria regarding their business presence and employee residency within Kern County.