Commercial Car Rental Services

Background
The Department of General Services, Procurement Division (DGS-PD) is initiating a Request for Information (RFI) to gather insights from potential suppliers in the Commercial Car Rental Services sector. This initiative aims to inform the development of a subsequent Request for Proposal (RFP) for a multi-year contract. The contract will support the Statewide Travel Program (STP) and be accessible to state and local governmental agencies, with an estimated annual expenditure of $17 million.

Work Details
The RFI seeks information on the availability and locations of vehicles and services both statewide and internationally. Suppliers are requested to provide details on:
- California rental locations and billing methods for nationwide rentals.
- International rental locations and billing methods for international rentals.
- Fleet size, specifically the number of Zero Emission Vehicles (ZEVs) and Plug-In Hybrid Electric Vehicles (PHEVs).
- Billing processes for charging ZEVs and PHEVs upon return with less charge than received, including fee breakdowns and how costs are communicated to client agencies.

Period of Performance
The anticipated contract term is three years, with two optional one-year extensions. The solicitation is expected to be released in late spring or early summer 2025.

Place of Performance
Services will be performed at various rental locations across California and internationally as specified by suppliers in their responses.

Bidder Requirements
Suppliers must provide detailed responses regarding their capabilities, including direct billing processes, insurance coverage options, and fleet composition related to ZEVs and PHEVs. There are no specific set-aside certifications mentioned.