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Bus Wash Preventative Maintenance Service

ID: IFB M25078F • State: California
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Description

Riverside Transit Agency (RTA) invites bids from qualified vendors to perform quarterly preventative maintenance services for its two bus wash stations. This is a prevailing wage project; therefore, the contractor and any subcontractors must be registered with the State of California Department of Industrial Relations at the time of bid submittal. RTA anticipates award of a firm-fixed priced contract for a one-year base term with four one-year option terms.
Background
The Riverside Transit Agency (RTA) is a Joint Powers Agency responsible for coordinating transit services throughout western Riverside County. Established in 1977, RTA operates over 120 buses and aims to maintain a clean and professional fleet image. The agency is governed by a board of directors from various cities and the County Board of Supervisors. This contract seeks to ensure the effective maintenance of RTA's bus wash systems, which are crucial for operational efficiency and public perception.

Work Details
The contractor will perform quarterly preventative maintenance services for two bus wash stations, specifically:

1. **Riverside Facility - N/S Corporation, Model 5M Series (5400)**:
- Inspect, clean, and flush drain troughs and sump pits.
- Adjust spray nozzle directions and inspect spray patterns.
- Verify regulating pressures in separator stands.
- Clean reclaim sumps and inspect pumps for leaks.
- Inspect air systems, electrical systems, and air blower systems for proper operation.

2. **Hemet Facility - N/S Corporation, Model 3M Series**:
- Clean wash lanes and activation systems.
- Inspect reclaim systems and electrical components.
- Lubricate motor bearings as necessary.

The vendor must provide all materials and equipment necessary for the maintenance tasks. All materials should be new or OEM quality unless otherwise approved by RTA. A written report detailing any issues discovered during maintenance must be provided, along with separate quotes for any additional repairs needed.

Period of Performance
The contract will have a one-year base term starting from July 1, 2025, to June 30, 2026, with four optional one-year extensions available.

Place of Performance
The primary locations for performance are RTA's facilities located at:
- Riverside Facility: 1825 Third Street, Riverside, CA 92507
- Hemet Facility: 700 Scaramella Circle, Hemet, CA 92545

Bidder Requirements
Bidders must be registered with the State of California Department of Industrial Relations at the time of bid submission due to prevailing wage project requirements. The contractor must demonstrate experience in similar work performed within the last three years.

Overview

Opportunity Type
Bid
Pre-Bid Conference
No
Opportunity ID
IFB M25078F
Response Deadline
June 24, 2025 Past Due
Date Posted
June 3, 2025
Est. Value Range
Experimental
$50,000 - $200,000 (AI estimate)
Agency Distribution
Moderate
Source
On 6/3/25 Riverside Transit Agency in California issued Bid Bus Wash Preventative Maintenance Service with ID IFB M25078F due 6/24/25.

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Documents

Posted documents for Bus Wash Preventative Maintenance Service

Additional Details

Special Notices
Brand Name or Approved Equal – When a Offeror/Bidder intends to submit a response for an item other than that specifically named in the solicitation's scope of work, Offeror/Bidder shall submit its request for an approved equal. If submitting a request for an approved equal, Offeror/Bidder shall attach the make and model of the proposed items along with specification sheets in the Q&A section. All requests must be received before the Q&A deadline.
Electronic Submissions Only – Proposals/Bids/Statements will only be accepted electronically via PlanetBids. No other form of submission will be accepted.
Accept/Reject – RTA reserves the right to accept or reject any and all responses, or any item or part thereof; or to waive any informalities or irregularities in responses. RTA shall have the sole discretion to determine the most responsive and responsible offeror/bidder.
This is a federal funded prevailing wage project subject to Davis Bacon/California Department of Industrial Relations (DIR) Prevailing Wage Requirements and related acts. Bidders are responsible to be self-informed regarding the requirements of prevailing wages (Federal, State of California, and the County of Riverside). This project will be subject to monitoring and enforcement by DIR, including the obligation of awarded contractor to submit certified payroll directly to the DIR and RTA.
Request for Clarifications – All requests for clarifications, questions, and comments must be received before the Q&A deadline. If needed, you can attach additional information in the Q&A section.
Exceptions/Deviations – Offeror/Bidder may list exceptions or deviations for Agency review and consideration. Each exception/deviation shall reference the particular section in the Scope of Work/Services, Terms and Conditions and/or Proposed Agreement Article (if applicable). Recommend exceptions/deviations be submitted during the Q&A phase. Proposals/Bids with exceptions/deviations not clarified during the Q&A/clarification phase may be eliminated from further consideration.
Read Entire Document – The information contained in the Bid Information tab is is an overview of the requirements and does not substitute the details indicated in the entire document in the documents tab. You must read/review the entire document including the Proposed Agreement (if applicable).
No Bid Form – Bidders choosing not to submit a bid are requested to complete and email the “No Bid” form only to the Procurement Official listed.
Save Periodically – Saving your information periodically will help prevent loss of data in case of power or internet connection failure and can speed up the submittal processing time.
eBid Submissions – All eBids must be fully uploaded and received prior to the due date and time, PACIFIC TIME. Once an eBid is accepted, a confirmation pop-up will display indicating Bid Successfully Submitted and an email confirmation which includes the date and time the eBid was submitted will be sent automatically to the email address registered on the vendor account.
Required Documents – It is the responsibility of the Offeror/Bidder/Respondent to check all areas of the solicitation post before submission. Specifically, be sure to review the applicable Response Types in the Bid Information tab and the Documents, Q&A, Addenda & Email tabs.

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