Audio/Visual Equipment and Related Services

Section I The County of Santa Clara ( County ) is requesting bids from vendors to provide Audio/Visual Equipment to the County of Santa Clara specified under this Invitation to Bids (ITB). Please refer to the "Specifications and Requirements" document for more information. A mandatory pre-bid conference and onsite visit is scheduled. Mandatory Pre-Bid Conference Location: 1075 E. Santa Clara St., 2nd Floor, San Jose, CA 95116. Date: Thursday, September 19, 2024 Time: 1:30p.m. - 4:00 p.m. PST Bid- Opening Conference: Teleconference only Attendance is optional; see dial-in information below. Date: Wednesday October 2, 2024, 3:30 p.m. PST Microsoft Teams Need help? Join the meeting now Meeting ID: 279 745 572 86 Passcode: ukacHN Dial in by phone +1 408-791-0743,,513740984# United States, San Jose Find a local number Phone conference ID: 513 740 984# Section II This is an ALL OR NONE Bid. Bidders are required to bid on all Line-Items to be considered for an award. Bidders are to complete the Bidder's Response Form spreadsheet in its entirety and upload the file to Periscope Holdings bid management site. Please read the INSTRUCTIONS & BID DETAILS included in the Bid Response Form spreadsheet carefully. Bidders are to enter a value for the Grand Total Price from the Bidder's Response Form on the Periscope Holdings bid management site. DO NOT include any sales taxes or government-imposed fees as County will calculate these at the time of the award. Bid prices should account for freight and/or delivery as all products are to be shipped FOB Destination, Freight Prepaid and Allowed. Section III Bidder(s) must complete, sign, and submit the ITB Bidders Representation and Declaration Submittal Form with Local Preference to be considered for an award. Within 3 days of County's notification, the apparent successful Bidder will be required to submit the following documents: - Insurance certificates in compliance with County Insurance Requirements