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8-22-25 MISC Bus Parts

ID: RFQ-PRC25-08222025 • State: California
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Description

This solicitation is a request for quotes only, on an as needed basis, no guarantee of usage. Quotes shall be valid for 30 days. This request does not commit Omnitrans to pay any costs incurred in the preparation of the submission of quotes. Bidders should use care when inputting unit pricing. In case of discrepancies between unit prices and totals, the unit prices shall prevail. Errors made in unit prices will not be disallowed. All unit pricing shall be inclusive of all costs with the exception of sales tax, core charges, and shipping/freight (prices quoted shall be FOB destination). Omnitrans requires the Bidder(s) identify core charges, if any, in the comment section.
Omnitrans reserves the right to withdraw or cancel this solicitation at any time without prior notice. Omnitrans makes no representation that any award will be made to a bidder responding to this solicitation. Bids are available for public viewing immediately following the bid closing deadline at Omnitrans' Online Bidding System website.
Please provide your best price and lead time. Omnitrans reserves the right to split the award to the lowest responsive, responsible bidder(s) with available inventory based on the overall benefit to Omnitrans.
Background
Omnitrans is seeking quotes for miscellaneous bus parts on an as-needed basis. This solicitation does not guarantee usage and is intended for bidders to provide their best pricing and lead times. Omnitrans reserves the right to withdraw or cancel this solicitation at any time without prior notice, and there is no commitment to award a contract based on the responses received.

Work Details
Bidders are required to provide unit pricing for miscellaneous bus parts, ensuring that all costs are included except for sales tax, core charges, and shipping/freight.

Unit prices must prevail in case of discrepancies with totals. Bidders must identify any core charges in the comments section. All bids must be submitted with a valid purchase order number referenced on invoices, packing slips, and correspondence.

Goods delivered must meet Omnitrans' specifications and are subject to inspection and approval upon delivery. If specifications are not met, materials may be returned at the supplier's expense.

Period of Performance
Quotes shall be valid for 30 days from submission, with no specified period of performance as this is an as-needed solicitation.

Place of Performance
Delivery of products will be made FOB destination to Omnitrans' Receiving Department located in San Bernardino, California.

Bidder Requirements
Bidders must comply with all applicable federal, state, and local laws including CAL-OSHA standards. They are also required to provide a Certificate of Insurance covering Workers' Compensation, Commercial General Liability (CGL), and Auto Liability (AL) insurance with specified limits.

Additionally, bidders must ensure compliance with Disadvantaged Business Enterprise (DBE) requirements as outlined in 49 CFR Part 26.

Overview

Opportunity Type
RFQ (Request for Quote)
Pre-Bid Conference
No
Opportunity ID
RFQ-PRC25-08222025
Response Deadline
Aug. 26, 2025 Past Due
Date Posted
Aug. 22, 2025
Est. Value Range
Experimental
$50,000 - $200,000 (AI estimate)
Agency Distribution
Moderate
Source
On 8/22/25 OmniTrans in California issued RFQ (Request for Quote) MISC Bus Parts with ID RFQ-PRC25-08222025 due 8/26/25.

Contacts

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Documents

Posted documents for 8-22-25 MISC Bus Parts

Additional Details

Notes
Any Purchase Order issued, as a result of this RFQ, will contain “Omnitrans’ Standard Purchase Order Terms and Conditions.” Posted awards will be confirmed via an emailed Purchase Order. Awarded vendors must confirm receipt of the Purchase Order within 24 hours of receipt. Bidder(s) must comply with lead time indicated in the comments section of each awarded line item. Failure to meet requirements may result in cancellation of the Purchase Order.

U.S. Department of Transportation
Federal Transit Administration Funded Project
Other Details
ANY CONTACT WITH OMNITRANS DURING THE SOLICITATION PERIOD OUTSIDE THE ONLINE BIDDING SYSTEM IS GROUNDS FOR DISQUALIFICATION.

OMNITRANS MAY DISQUALIFY BIDDERS FOR REQUESTS SUBMITTED OUTSIDE THE ONLINE BIDDING SYSTEM.

Bidder shall, in addition to its separate warranties and obligations, provide a pass-through genuine new parts manufacturer and/or supplied parts warranty. The Bidder shall be responsible for both separate and pass-through warranties. Failure to comply with the stated warranty requirements will result in returned merchandise at the Bidder’s expense.

BRAND NAME/APPROVED EQUAL REQUESTS WILL NOT BE ACCEPTED DURING THIS SOLICIAITON.

TO OBTAIN BRAND NAME/APPROVED EQUAL STATUS THE ITEM(S) MUST BE PRE-APPROVED THROUGH OMNITRANS’ TECHNICAL SERVICES DEPARTMENT. THE APPROVED EQUAL PROCESS IS AVAILABLE BY SUBMITTING THE APPROVED EQUAL REQUEST FORM AND PROVIDING FULLY SUPPORTED TECHNICAL DATA at contracts@omnitrans.org. Any request must be fully supported with technical data, test results or other pertinent information as evidence that the substitute offered is equal to or better than that required in the specifications. The burden of proof as to equality, substitutability, and compatibility of proposed alternates or equals shall be upon the requester bidder, who shall furnish all necessary information at no cost to Omnitrans. Omnitrans shall be the sole judge as to the equality, substitutability, and compatibility of proposed alternates or equals.

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