HVAC Filter Maintenance and Repair
ID: 27-FMD-007
• State: Arizona
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Description
Background
The City of Phoenix is seeking sealed offers for full-service air filter maintenance and supply, which includes all necessary labor, tools, materials, supplies, and incidentals for replacing filters and performing HVAC filter maintenance services at various City facilities.
The contract will be for a three-year term with two option years, commencing on or about September 1, 2026. This initiative aligns with the City's commitment to maintaining efficient HVAC systems across its facilities.
Work Details
The contractor will provide services including the removal of used air filters, installation of new air filters, and disposal of used filters. Inspections and reports on the condition of HVAC filters and equipment are also required.
The City reserves the right to change filter sizes, MERV ratings, and replacement frequencies as needed. Specific filter specifications include:
- 1-inch, 2-inch, and 4-inch high capacity synthetic media extended surface pleated air filters
- Purolator Defiant Bag 85 Series synthetic bag filters or equivalent
- Purolator Defiant Cell 85 Series synthetic rigid box filters or equivalent.
Filters must achieve a MERV rating of 13 unless otherwise specified. The contractor must ensure compliance with all safety regulations and maintain a clean work environment.
Period of Performance
The contract will commence on or about September 1, 2026, for a duration of three years with two optional one-year extensions.
Place of Performance
Various City of Phoenix facilities.
Bidder Requirements
Bidders must possess a valid Certified Air Filter Specialist (CAFS) certification and ensure that the lead technician has a valid National Air Filter Association (NAFA) Certified Technician certification. All personnel must be employees of the contractor with appropriate identification.
The contractor must have been in operation for at least five years providing similar services.
The City of Phoenix is seeking sealed offers for full-service air filter maintenance and supply, which includes all necessary labor, tools, materials, supplies, and incidentals for replacing filters and performing HVAC filter maintenance services at various City facilities.
The contract will be for a three-year term with two option years, commencing on or about September 1, 2026. This initiative aligns with the City's commitment to maintaining efficient HVAC systems across its facilities.
Work Details
The contractor will provide services including the removal of used air filters, installation of new air filters, and disposal of used filters. Inspections and reports on the condition of HVAC filters and equipment are also required.
The City reserves the right to change filter sizes, MERV ratings, and replacement frequencies as needed. Specific filter specifications include:
- 1-inch, 2-inch, and 4-inch high capacity synthetic media extended surface pleated air filters
- Purolator Defiant Bag 85 Series synthetic bag filters or equivalent
- Purolator Defiant Cell 85 Series synthetic rigid box filters or equivalent.
Filters must achieve a MERV rating of 13 unless otherwise specified. The contractor must ensure compliance with all safety regulations and maintain a clean work environment.
Period of Performance
The contract will commence on or about September 1, 2026, for a duration of three years with two optional one-year extensions.
Place of Performance
Various City of Phoenix facilities.
Bidder Requirements
Bidders must possess a valid Certified Air Filter Specialist (CAFS) certification and ensure that the lead technician has a valid National Air Filter Association (NAFA) Certified Technician certification. All personnel must be employees of the contractor with appropriate identification.
The contractor must have been in operation for at least five years providing similar services.
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Overview
Agency
Opportunity ID
27-FMD-007
Response Deadline
April 8, 2026
Past Due
Date Posted
Jan. 21, 2026
Source
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
Moderate
On 1/21/26 Public Works in Arizona issued HVAC Filter Maintenance and Repair with ID 27-FMD-007 due 4/8/26.
Contacts
Documents
Posted documents for HVAC Filter Maintenance and Repair
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