Exclusive Beverage Sponsorship for County Fair

Background
Coconino County is seeking proposals for an 'Official Beverage Sponsor' for the Coconino County Fair, a significant community event held annually during Labor Day weekend at Fort Tuthill County Park in Flagstaff, Arizona.

The fair has been a tradition since 1949 and attracts over 40,000 attendees, making it one of the largest county fairs in Arizona. The sponsorship aims to enhance the quality and visibility of the event through financial contributions and in-kind support.

Work Details
The selected sponsor will provide exclusive beverage services during the fair scheduled for September 4-7, 2026.

The sponsorship requires a minimum contribution of $70,000, which must include at least $12,000 in cash and $1,800 worth of non-alcoholic products. The sponsor will be recognized as the 'Official Beverage Sponsor' and will have their products sold exclusively at the fair. Benefits include:
- A designated vendor space
- Logo placement on promotional materials
- Social media recognition
- Signage opportunities
- Public address announcements during the event
- Ticket packages for promotional use.

Additional marketing support may involve distributing event posters and creating custom signage.

Period of Performance
The contract term is five years, covering fairs from 2026 to 2030.

Place of Performance
Coconino County Fairgrounds at Fort Tuthill County Park, Flagstaff, Arizona.

Bidder Requirements
Bidders must demonstrate compliance with federal immigration laws and provide proof of insurance coverage including general liability and automobile liability.

They must also submit a signed letter of introduction with their proposal and complete various certifications regarding business integrity and compliance with anti-collusion laws.