Civil Case Management System
ID: RFI-25-0001
• State: Arizona
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Description
Background
The City of Phoenix, the fifth largest city in the United States, is composed of over 43 departments and nearly 14,000 employees. The Law Department processes approximately 3,200 matters annually. This Request for Information (RFI) aims to gather input from potential respondents to assist in developing a Request for Proposal (RFP) for a Civil Case Management System. The goal is to create a system that can manage case assignments, generate workflows, track documents, and integrate with existing City systems.
Work Details
The RFI seeks information on a Civil Case Management System that includes functionalities such as:
- Creating case/matter assignments
- Fillable templates
- Generating workflows
- Tracking case-related documents
- Creating alerts and reports for litigation deadlines
- Integrating role-based permissions and workflows
- Robust search capabilities
- Time-entry management
- Docketing features
- Integration with Microsoft Office/Outlook, NetDocuments, SAP, TrialNet/Acuity.
The system should also support time entry and attorney rate management, matter opening/closing tasks, billing/invoicing for vendors, contract management, user security groups/profile management, mobile access options, and a user-friendly interface.
Period of Performance
This RFI was released on September 4, 2025. Responses are due by October 23, 2025.
Place of Performance
The contract will be performed in Phoenix, Arizona.
Bidder Requirements
Participation in this RFI is voluntary and does not pre-qualify vendors. There are no specific set-aside certifications or local requirements mentioned.
The City of Phoenix, the fifth largest city in the United States, is composed of over 43 departments and nearly 14,000 employees. The Law Department processes approximately 3,200 matters annually. This Request for Information (RFI) aims to gather input from potential respondents to assist in developing a Request for Proposal (RFP) for a Civil Case Management System. The goal is to create a system that can manage case assignments, generate workflows, track documents, and integrate with existing City systems.
Work Details
The RFI seeks information on a Civil Case Management System that includes functionalities such as:
- Creating case/matter assignments
- Fillable templates
- Generating workflows
- Tracking case-related documents
- Creating alerts and reports for litigation deadlines
- Integrating role-based permissions and workflows
- Robust search capabilities
- Time-entry management
- Docketing features
- Integration with Microsoft Office/Outlook, NetDocuments, SAP, TrialNet/Acuity.
The system should also support time entry and attorney rate management, matter opening/closing tasks, billing/invoicing for vendors, contract management, user security groups/profile management, mobile access options, and a user-friendly interface.
Period of Performance
This RFI was released on September 4, 2025. Responses are due by October 23, 2025.
Place of Performance
The contract will be performed in Phoenix, Arizona.
Bidder Requirements
Participation in this RFI is voluntary and does not pre-qualify vendors. There are no specific set-aside certifications or local requirements mentioned.
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Overview
Opportunity ID
RFI-25-0001
Response Deadline
Oct. 23, 2025
Past Due
Date Posted
Sept. 4, 2025
Source
Est. Value Range
Experimental
$500,000 - $2,000,000
(AI estimate)
Agency Distribution
Moderate
On 9/4/25 Finance Central Procurement in Arizona issued Civil Case Management System with ID RFI-25-0001 due 10/23/25.
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Documents
Posted documents for Civil Case Management System
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