Request for Proposal - Joint Use Attachment Inventory for City of Fairhope Electric Department

Background
The City of Fairhope, located in Baldwin County, Alabama, is seeking qualified professionals to conduct an inventory of attachments by joint-users to the City’s Electric system.
The Fairhope Utilities Electric Division serves approximately 7,000 electric customers and operates 16 distribution circuits and 2 high voltage circuits.
The goal of this contract is to provide a comprehensive inventory of joint use attachments and pole-mounted equipment, including GPS coordinates and phasing diagrams.

Work Details
The Proposer shall be responsible for:
1. Conducting a full inventory of joint use attachments and pole-mounted equipment.
2. Providing GPS coordinates for all overhead and underground equipment.
3. Labeling all equipment and transformers (both pole and pad-mounted).
4. Submitting a report in Microsoft Excel format detailing:
a. Total number of attachments each joint-user has to Fairhope Electric poles.
b. Total number of Fairhope Electric poles that each joint-user is attached to.
c. Total number of power supplies (metered and unmetered) each joint-user has on Fairhope Electric poles.
d. Total numbers of Fairhope Electric attachments on foreign poles, summarized by each utility owning the foreign pole.
5. Providing electronic GIS shape files compatible with ArcMap 10.8, ArcPro 3.3, Windmill Map, indicating the location of each pole owned by Fairhope Electric with details on joint-user attachments.
6. Labeling all counted equipment as per City-provided labels.

Period of Performance
The contract work is expected to commence upon execution within a specified number of days from the Notice to Proceed (NTP) issued by the City, with completion timelines outlined in the proposal.

Place of Performance
The work will be performed within the geographic boundaries served by the City of Fairhope's Electric Department.