SoW Services to Support Conference Kyiv June 22-26 2026.docx
Posted: May 20, 2026
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Summary
This Statement of Work (SoW) outlines the requirements for services to support a conference organized by the U.S. Embassy in Kyiv, scheduled for June 22-26, 2026.
The scope includes the rental of a purpose-built conference room capable of accommodating up to 70 people, with specific requirements such as a minimum size of 150 square meters, located in a 3-5 star hotel or conference facility in central Kyiv. The venue must ensure uninterrupted activities during air alerts and provide essential amenities including air conditioning, generator power supply, and multiple adjacent bathrooms.
Additionally, the SoW specifies technical support services required during the conference, including AV equipment setup, high-speed internet access, and hybrid session capabilities.
Catering services are detailed with provisions for coffee breaks and buffet lunches for 45 participants each day. Furthermore, accommodation arrangements for 36 traveling participants are mandated to be at the same venue or within a 15-minute walking distance, ensuring compliance with U.S. Government lodging rates and safety standards during potential air alerts.
The document emphasizes the need for reliable service delivery throughout the event duration to facilitate seamless operations.
The scope includes the rental of a purpose-built conference room capable of accommodating up to 70 people, with specific requirements such as a minimum size of 150 square meters, located in a 3-5 star hotel or conference facility in central Kyiv. The venue must ensure uninterrupted activities during air alerts and provide essential amenities including air conditioning, generator power supply, and multiple adjacent bathrooms.
Additionally, the SoW specifies technical support services required during the conference, including AV equipment setup, high-speed internet access, and hybrid session capabilities.
Catering services are detailed with provisions for coffee breaks and buffet lunches for 45 participants each day. Furthermore, accommodation arrangements for 36 traveling participants are mandated to be at the same venue or within a 15-minute walking distance, ensuring compliance with U.S. Government lodging rates and safety standards during potential air alerts.
The document emphasizes the need for reliable service delivery throughout the event duration to facilitate seamless operations.
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