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Clover Program - Industry Day FINAL (Presented During Industry Day).pdf
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Jan. 22, 2021
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Unclassified
Clover Industry Day
M. Brian Mosteller, Clover Program Manager
Gary Davis, Contracting Officer
January 19, 2021
The overall classification of this presentation is:
Unclassified
Classified by:
Derived from:
Declassify on:
Unclassified
UNCLASSIFIED
Classification and Orientation
All materials for this conference are UNCLASSIFIED.
Please keep your questions at the UNCLASSIFIED level.
UNCLASSIFIED
UNCLASSIFIED
Classification and Orientation (contd)
Todays presentation
will be recorded
UNCLASSIFIED
UNCLASSIFIED
Classification and Orientation (contd)
DISCLAIMER:
(U) The information discussed today is for
informational purposes only
(U) This information does not constitute an RFP
and does not restrict the Government to any
ultimate acquisition approach or strategy
(U) This information does not represent a
commitment by the Government in any form
UNCLASSIFIED
UNCLASSIFIED
Welcome and Introductions
UNCLASSIFIED
OVERALL CLASSIFICATION:
UNCLASSIFIED
UNCLASSIFIED
Introductions
Mr. Gary Moss Director, TC
Ms. NgocAnh Ahn Thomas Deputy Director, TC
Ms. Pat Hill Chief, Corporate Services
Mr. Kenneth KP Perry Director, TCC
Ms. Eyvette Wright Deputy Director, TCC
Mr. Dale Rainey Director, Small Business Office
Mr. M. Brian Mosteller Program Manager, Clover
Mr. Eric Sanders Program Manager, Emerald
Mr. Ken Sachs Office of General Council
Mr. Gary Davis Contracting Officer, Clover
Ms. Vanessa Knight - OCS
UNCLASSIFIED
UNCLASSIFIED
Why are we here?
Todays Objectives:
1. Provide an overview of the Clover Program and
distinguish this award from its predecessor.
2. Clearly convey how to propose.
3. Describe post-award contract administration.
4. Highlight next steps.
UNCLASSIFIED
I want YOU topropose!
UNCLASSIFIED
Questions
1. Questions may be
submitted two (2) ways
1. Virtual Industry Day
2. Email CloverPMO@nga.mil
(S: 1700 EDT 02FEB2021)
2. Responses will be
provided to attendees
(S: 1200 EDT 09FEB2021)
UNCLASSIFIED
UNCLASSIFIED
One on Ones
The CO/PM will schedule time with potential Prime
vendors who request one on ones.
1. Will be no more than 30 minutes.
2. Will be scheduled between 25 Jan 5 Feb.
3. Requests will include specific questions.
4. Requests will be sent to CloverPMO@nga.mil.
UNCLASSIFIED
UNCLASSIFIED
Interested Parties List
The Government intends to share the registration list
with all parties.
If you do not want to be listed, please send an email to
CloverPMO@nga.mil (S: 0800 EDT 21JAN2021).
UNCLASSIFIED
UNCLASSIFIED
Emerald Background
Eric D. Sanders
Emerald Program Manager
UNCLASSIFIED
UNCLASSIFIED
Emerald Background
EMERALD
Profile
Six (6)
Vendors
33 Task
Orders
~550 FTE
MGMT
STRAT MGMT
MGMT
Multiple
Locations
Approved
Telework
UNCLASSIFIED
UNCLASSIFIED
Emerald Background (Contd)
Program Manager
Contracting
Officers
Representative
3 Vendors
11 TOs
Contracting
Officers
Representative
2 Vendors
13 TOs
Contracting
Officers
Representative
1 Vendor
9 TOs
Contractor
Support (8a)
OCI Free
UNCLASSIFIED
UNCLASSIFIED
Emerald Background (Contd)
Areas of Opportunity
1. Task Order Management
1. Monthly reporting standards and expectation as well as defining lanes
of responsibility
2. Performance Assessments
Quality Assurance Surveillance Plan
UNCLASSIFIED
UNCLASSIFIED
Clover Overview
M. Brian Mosteller
Program Manager
UNCLASSIFIED
UNCLASSIFIED
Clover Overview
BLUF: The Clover Program will replace the
Emerald Program and procure services to support
the NGA mission. The contract will be a Multiple
Award, Indefinite Delivery Indefinite Quantity (IDIQ)
Contract, as identified under Federal Acquisition
Regulation (FAR) 16.504.
UNCLASSIFIED
UNCLASSIFIED
You talked, We Listened!
Best
Practices
Lessons
Learned
Clover
Top Comments and Concerns
Race to the Bottom 2. Rates at Task Order level
3. OCI Management has evolved
4. Resume Flexibilities
5. Lengthy Proposal and Evaluation Periods
6. Program Administration
UNCLASSIFIED
UNCLASSIFIED
Clover vs. Emerald Summary
Improving post-award administration.
Differences: 2. CLIN Structure.
3. Highly Rated Technical Offer with a Fair and Reasonable Price.
4. Up to four (4) Awardees and approximately ten (10) Task Orders.
5. Targeted Award Fees.
6. Skill Levels.
Commonalities:
1. 100% Small Business Set aside.
2. Mature Requirements and PMO.
3. Both names represent something green.
UNCLASSIFIED
UNCLASSIFIED
Milestones
Ongoing
Pre-Award Activities
Virtual Industry Day
Date(s)
Current SEP 2021
19JAN2021
Future
Projected Date(s)
Submit Industry Day/Draft RFP Questions
19JAN2021 02FEB2021
Request and Convene One on Ones
19JAN2021 05FEB2021
Publish Industry Day Responses
Release Final RFP
Proposals Deadline
Announce IDIQ Contract Award
Period of Performance Start Date
09FEB2021
MAR 2021
APR 2021
JUL 2021
UNCLASSIFIED
UNCLASSIFIED
Work Services Categories (WSC)
Work Services Categories define a broad scope of work.
1. WSC vs. Mission Areas.
2. Prime Vendors must be able to demonstrate their ability to
meet the entire scope of Clover.
3. WSC vs. Labor Category or Job Title.
4. Unique requirements for each position will be defined in the
SoW.
5. Each WSC has five (5) skill levels which allows for a unique
pricing strategy for each category.
Note: Work Service Categories allow for flexibility in meeting
requirements by removing the typecasting of a position
name or job title.
UNCLASSIFIED
UNCLASSIFIED
Work Services Categories (WSC) (Contd)
Work Service Categories (WSC) provide flexibility to meet
requirements by removing typecasting of a positions title.
1. Lifecycle Acquisition Management Support Services
This service category includes, but is not limited to: tasks associated with contracting activities,
program office management, and all activities associated with planning and managing source
selections; providing advice on the management, operations, and implementation of existing
programs and contracts, and advisory support of new requirements.
2. Financial Management Support Services
This service category includes, but is not limited to: all activities associated with the Planning,
Programming, Budgeting, and Execution (PPB&E) cycle as well as guidance of the financial
activities for the agency.
3. Strategic Business Management Support Services
This service category includes, but is not limited to: activities associated with the strategic
business operations for the agency.
UNCLASSIFIED
UNCLASSIFIED
Clover Overview (contd)
Skill Levels: Experience requirements for each Skill Level are the same for
each WSC, but associated labor rates may not be the same. A set number
of years of experience does NOT dictate a persons capabilities. Instead,
we have identified outcomes and tasks expected for each Skill Level.
Skill Level
5 - Expert
Description
Full Performance
Work at this level involves an extraordinary degree of
specialized knowledge or expertise to perform highly
complex and ambiguous assignments that normally
require integration and synthesis of a number of
unrelated disciplines and disparate concepts.
Recognized as an authority who has led working
groups, developed new technological, analytical or
operational methods. Applies methods across
multiple disciplines of the WSC to address problems of
a critical nature.
4 - Senior
3 - Mid
2 - Junior
Work at this level involves a wide range of complex
assignments and non-routine situations that require
extensive knowledge in the specialty discipline.
Lead and coordinate special projects, tasks and
initiatives.
Independently handle situations or
assignments.
Work at this level involves independently performing the
full range of assigned duties with minimal day-to-day
instruction.
Work at this level involves the execution of established
office procedures and standard practices with oversight.
Full understanding of the technical requirements and
duties.
Execution of established office procedures and
standard practices.
1 - Entry
Recent college grad with part-time or course work in related field, or related work experience.
UNCLASSIFIED
UNCLASSIFIED
Organizational Conflict
of Interest (OCI)
Vanessa Knight
Office of Contract Services (OCS)
UNCLASSIFIED
UNCLASSIFIED
Organizational Conflict of Interest
(OCI) Clause Levels
FAR Subpart 9.5
Three (3) H-clauses in the RFP:
1. H-20, NARI 5X52.09.507-9000 Organizational Conflict of Interest (June 2004)
2. H-21, Special OCI Conditions
3. H-22, Special OCI Conditions at the Task Order Level
Flow down to subcontractors
Clauses not in conflict; Each OCI clause addresses different
scope of concern.
UNCLASSIFIED
UNCLASSIFIED
OCI Strategy
Development Work:
The determination was made that
there is an organizational conflict of
interest between developmental
work and the requirements within
the Clover procurement. These
conflicts have been determined to
be non-mitigatable.
UNCLASSIFIED
UNCLASSIFIED
OCI Strategy (Contd)
Non-Developmental Work:
The determination has been made
that there may be an organizational
conflict of interest between other
NGA requirements and the
requirements within the Clover
procurement. These conflicts may
or may not be mitigatable.
UNCLASSIFIED
UNCLASSIFIED
OCI Disclosure and Analysis
IDIQ Contract - Prime bidders are required to submit an OCI
Disclosure and Analysis (D&A) form (Section J) for the IDIQ
Contract.
2. Task Order - Prime bidders are required to submit a separate
OCI D&A form for each Task Order, and for each team member
utilized
Clover Industry Day
M. Brian Mosteller, Clover Program Manager
Gary Davis, Contracting Officer
January 19, 2021
The overall classification of this presentation is:
Unclassified
Classified by:
Derived from:
Declassify on:
Unclassified
UNCLASSIFIED
Classification and Orientation
All materials for this conference are UNCLASSIFIED.
Please keep your questions at the UNCLASSIFIED level.
UNCLASSIFIED
UNCLASSIFIED
Classification and Orientation (contd)
Todays presentation
will be recorded
UNCLASSIFIED
UNCLASSIFIED
Classification and Orientation (contd)
DISCLAIMER:
(U) The information discussed today is for
informational purposes only
(U) This information does not constitute an RFP
and does not restrict the Government to any
ultimate acquisition approach or strategy
(U) This information does not represent a
commitment by the Government in any form
UNCLASSIFIED
UNCLASSIFIED
Welcome and Introductions
UNCLASSIFIED
OVERALL CLASSIFICATION:
UNCLASSIFIED
UNCLASSIFIED
Introductions
Mr. Gary Moss Director, TC
Ms. NgocAnh Ahn Thomas Deputy Director, TC
Ms. Pat Hill Chief, Corporate Services
Mr. Kenneth KP Perry Director, TCC
Ms. Eyvette Wright Deputy Director, TCC
Mr. Dale Rainey Director, Small Business Office
Mr. M. Brian Mosteller Program Manager, Clover
Mr. Eric Sanders Program Manager, Emerald
Mr. Ken Sachs Office of General Council
Mr. Gary Davis Contracting Officer, Clover
Ms. Vanessa Knight - OCS
UNCLASSIFIED
UNCLASSIFIED
Why are we here?
Todays Objectives:
1. Provide an overview of the Clover Program and
distinguish this award from its predecessor.
2. Clearly convey how to propose.
3. Describe post-award contract administration.
4. Highlight next steps.
UNCLASSIFIED
I want YOU topropose!
UNCLASSIFIED
Questions
1. Questions may be
submitted two (2) ways
1. Virtual Industry Day
2. Email CloverPMO@nga.mil
(S: 1700 EDT 02FEB2021)
2. Responses will be
provided to attendees
(S: 1200 EDT 09FEB2021)
UNCLASSIFIED
UNCLASSIFIED
One on Ones
The CO/PM will schedule time with potential Prime
vendors who request one on ones.
1. Will be no more than 30 minutes.
2. Will be scheduled between 25 Jan 5 Feb.
3. Requests will include specific questions.
4. Requests will be sent to CloverPMO@nga.mil.
UNCLASSIFIED
UNCLASSIFIED
Interested Parties List
The Government intends to share the registration list
with all parties.
If you do not want to be listed, please send an email to
CloverPMO@nga.mil (S: 0800 EDT 21JAN2021).
UNCLASSIFIED
UNCLASSIFIED
Emerald Background
Eric D. Sanders
Emerald Program Manager
UNCLASSIFIED
UNCLASSIFIED
Emerald Background
EMERALD
Profile
Six (6)
Vendors
33 Task
Orders
~550 FTE
MGMT
STRAT MGMT
MGMT
Multiple
Locations
Approved
Telework
UNCLASSIFIED
UNCLASSIFIED
Emerald Background (Contd)
Program Manager
Contracting
Officers
Representative
3 Vendors
11 TOs
Contracting
Officers
Representative
2 Vendors
13 TOs
Contracting
Officers
Representative
1 Vendor
9 TOs
Contractor
Support (8a)
OCI Free
UNCLASSIFIED
UNCLASSIFIED
Emerald Background (Contd)
Areas of Opportunity
1. Task Order Management
1. Monthly reporting standards and expectation as well as defining lanes
of responsibility
2. Performance Assessments
Quality Assurance Surveillance Plan
UNCLASSIFIED
UNCLASSIFIED
Clover Overview
M. Brian Mosteller
Program Manager
UNCLASSIFIED
UNCLASSIFIED
Clover Overview
BLUF: The Clover Program will replace the
Emerald Program and procure services to support
the NGA mission. The contract will be a Multiple
Award, Indefinite Delivery Indefinite Quantity (IDIQ)
Contract, as identified under Federal Acquisition
Regulation (FAR) 16.504.
UNCLASSIFIED
UNCLASSIFIED
You talked, We Listened!
Best
Practices
Lessons
Learned
Clover
Top Comments and Concerns
Race to the Bottom 2. Rates at Task Order level
3. OCI Management has evolved
4. Resume Flexibilities
5. Lengthy Proposal and Evaluation Periods
6. Program Administration
UNCLASSIFIED
UNCLASSIFIED
Clover vs. Emerald Summary
Improving post-award administration.
Differences: 2. CLIN Structure.
3. Highly Rated Technical Offer with a Fair and Reasonable Price.
4. Up to four (4) Awardees and approximately ten (10) Task Orders.
5. Targeted Award Fees.
6. Skill Levels.
Commonalities:
1. 100% Small Business Set aside.
2. Mature Requirements and PMO.
3. Both names represent something green.
UNCLASSIFIED
UNCLASSIFIED
Milestones
Ongoing
Pre-Award Activities
Virtual Industry Day
Date(s)
Current SEP 2021
19JAN2021
Future
Projected Date(s)
Submit Industry Day/Draft RFP Questions
19JAN2021 02FEB2021
Request and Convene One on Ones
19JAN2021 05FEB2021
Publish Industry Day Responses
Release Final RFP
Proposals Deadline
Announce IDIQ Contract Award
Period of Performance Start Date
09FEB2021
MAR 2021
APR 2021
JUL 2021
UNCLASSIFIED
UNCLASSIFIED
Work Services Categories (WSC)
Work Services Categories define a broad scope of work.
1. WSC vs. Mission Areas.
2. Prime Vendors must be able to demonstrate their ability to
meet the entire scope of Clover.
3. WSC vs. Labor Category or Job Title.
4. Unique requirements for each position will be defined in the
SoW.
5. Each WSC has five (5) skill levels which allows for a unique
pricing strategy for each category.
Note: Work Service Categories allow for flexibility in meeting
requirements by removing the typecasting of a position
name or job title.
UNCLASSIFIED
UNCLASSIFIED
Work Services Categories (WSC) (Contd)
Work Service Categories (WSC) provide flexibility to meet
requirements by removing typecasting of a positions title.
1. Lifecycle Acquisition Management Support Services
This service category includes, but is not limited to: tasks associated with contracting activities,
program office management, and all activities associated with planning and managing source
selections; providing advice on the management, operations, and implementation of existing
programs and contracts, and advisory support of new requirements.
2. Financial Management Support Services
This service category includes, but is not limited to: all activities associated with the Planning,
Programming, Budgeting, and Execution (PPB&E) cycle as well as guidance of the financial
activities for the agency.
3. Strategic Business Management Support Services
This service category includes, but is not limited to: activities associated with the strategic
business operations for the agency.
UNCLASSIFIED
UNCLASSIFIED
Clover Overview (contd)
Skill Levels: Experience requirements for each Skill Level are the same for
each WSC, but associated labor rates may not be the same. A set number
of years of experience does NOT dictate a persons capabilities. Instead,
we have identified outcomes and tasks expected for each Skill Level.
Skill Level
5 - Expert
Description
Full Performance
Work at this level involves an extraordinary degree of
specialized knowledge or expertise to perform highly
complex and ambiguous assignments that normally
require integration and synthesis of a number of
unrelated disciplines and disparate concepts.
Recognized as an authority who has led working
groups, developed new technological, analytical or
operational methods. Applies methods across
multiple disciplines of the WSC to address problems of
a critical nature.
4 - Senior
3 - Mid
2 - Junior
Work at this level involves a wide range of complex
assignments and non-routine situations that require
extensive knowledge in the specialty discipline.
Lead and coordinate special projects, tasks and
initiatives.
Independently handle situations or
assignments.
Work at this level involves independently performing the
full range of assigned duties with minimal day-to-day
instruction.
Work at this level involves the execution of established
office procedures and standard practices with oversight.
Full understanding of the technical requirements and
duties.
Execution of established office procedures and
standard practices.
1 - Entry
Recent college grad with part-time or course work in related field, or related work experience.
UNCLASSIFIED
UNCLASSIFIED
Organizational Conflict
of Interest (OCI)
Vanessa Knight
Office of Contract Services (OCS)
UNCLASSIFIED
UNCLASSIFIED
Organizational Conflict of Interest
(OCI) Clause Levels
FAR Subpart 9.5
Three (3) H-clauses in the RFP:
1. H-20, NARI 5X52.09.507-9000 Organizational Conflict of Interest (June 2004)
2. H-21, Special OCI Conditions
3. H-22, Special OCI Conditions at the Task Order Level
Flow down to subcontractors
Clauses not in conflict; Each OCI clause addresses different
scope of concern.
UNCLASSIFIED
UNCLASSIFIED
OCI Strategy
Development Work:
The determination was made that
there is an organizational conflict of
interest between developmental
work and the requirements within
the Clover procurement. These
conflicts have been determined to
be non-mitigatable.
UNCLASSIFIED
UNCLASSIFIED
OCI Strategy (Contd)
Non-Developmental Work:
The determination has been made
that there may be an organizational
conflict of interest between other
NGA requirements and the
requirements within the Clover
procurement. These conflicts may
or may not be mitigatable.
UNCLASSIFIED
UNCLASSIFIED
OCI Disclosure and Analysis
IDIQ Contract - Prime bidders are required to submit an OCI
Disclosure and Analysis (D&A) form (Section J) for the IDIQ
Contract.
2. Task Order - Prime bidders are required to submit a separate
OCI D&A form for each Task Order, and for each team member
utilized
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