BDDR Industry Day Announcement v5 08Dec22 Amendment 2.pdf

AFSEC/SEFW & 377 MSG/PK

DEPARTMENT OF THE AIR FORCE
BIRD /DRONE DETECTION RADAR

VIRTUAL INDUSTRY DAY

Requirement to submit RFI response if requesting a one-on-one session with
Government POCs added.

Amendment 1 (2 Dec 22):

Updated Ms. Lisa Gonzales's email address on page 6 to lisa.gonzales.6@us.af.mil

Amendment 2 (8 Dec 22):

In addition to this document, please refer to the additional documents.

Attachments

Attachment 1 Registration Form
Attachment 2 Response to the Request for Information
Attachment 3 Blank Questions Spreadsheet
Attachment 4 Draft Request for Quote
Attachment 5 Draft Statement of Work (To be attached to the BOA itself upon execution)
Attachment 6 Draft BOA Provisions
Attachment 7 Draft Addendum to FAR 52.212-1 Instructions to OfferorsCommercial Items
Attachment 8 Draft Addendum to FAR 52.212-2 Evaluation Criteria and Basis for Entering

Attachment 9 Draft Model BOA and Provisions and Clauses
Attachment 10 Draft Sample Order CLIN Structure
Attachment 11 Question and Answer Spreadsheet from Industry Questions Received in May

into BOA

2022

Disclaimers

- All Industry Day events will be accomplished virtually
The Government reserves the right to limit access to the virtual meeting environment to a
certain number of log-ins per vendor should capacity limits be a concern

- All times are in Mountain Standard Time (MST)
- All times are anticipated times. Schedule may be shifted based on the speed of briefings
- All registered vendors will receive a WebEx link and access code prior to Industry Day

via E-mail
(If you have not received access info by Thursday, 5 January 2023, contact the
Government Contracting POCs on the SAM posting)

- Please note that WebEx service allows audio and other information sent during the
session to be recorded, which may be discoverable in a legal matter. By joining this
session, you automatically consent to such recordings. If you do not consent to being
recorded, you may exit the session.

- Government intends to publish list and contact information for attendees after Industry

Day on SAM.gov

Announcement

Title of Event: Department of The Air Force Bird /Drone Detection Radar Virtual Industry Day
Audience: Members of the Air Force and Industry Representatives
When: 9 January 2023, 0900-1230 MST (times are tentative depending on industry response)
Where: WebEx

Abstract: The Air Force (USAF) experiences thousands of bird strikes each year during flight
operations in low-altitude environments. As a result, the USAF incurs millions of dollars in
aircraft damage due to wildlife strike events. Further, bird strikes threaten combat capability of
USAF aircraft and the safety of aircrews.

The objective of this effort is to provide the USAF with a streamlined acquisition solution for
Bird Detection Radar (BDR) or Bird/Drone Detection Radar (B/DDR) units and support
services. The purchase of radar units and services under this effort may occur as initial
investments into detection radar technology; replacement of aging, inefficient BDRs or B/DDR;
or support sustainment of current radars on USAF installations. The availability of funds within
each Squadron, Wing, and/or Major Command (MAJCOM) will dictate the number of radar
units acquired under the Statement of Work (SOW). The department-wide stand-up of BDR or
B/DDR technologies involves over 59 USAF locations and within 140 Air National Guard units.

This acquisition is anticipated to be accomplished via a Basic Ordering Agreement (BOA)
established by 377 Mission Support Group Services Contracting Branch (377 MSG/PKA) with
the Air Force Safety Center (AFSEC) at Kirtland AFB. Individual contracts will be established
by Ordering Activities associated with the Squadrons, Wings, and/or MAJCOM that require the
BDR or B/DDR units. Each order established off the BOA is anticipated to include the BDR or
B/DDR and basic associated services, such as site planning, delivery and installation, and a
warranty. An additional option for an extended warranty/service plan will be added.
Maintenance, data storage, and training are also required, in addition to travel to CONUS and
OCONUS locations.

Industry Day Goals

To gauge Industry interest and competition for BDR or B/DDR requirement.
To verify Industrys ability to fulfill the requirement in accordance with the draft SOW.
To better understand whether Industry possesses required DoD certifications/licenses.
Gain a better understanding of what Industry can provide.
To ensure synergy between DoD and Industry representatives
Gain a better understanding of recent Industry developments

Industry Day Purpose Summary

The purpose of this Industry Day will be to provide industry more insight into the Governments
Bird /Drone Detection Radar requirements by encouraging feedback on provided draft
documents and allowing potential vendors the opportunity to ask questions in order to both better
define this requirement and ensure it is understood. In addition, the Government seeks to better
understand the competitive environment for this requirement.

A detailed agenda will be provided prior to the virtual Industry Day. All briefings and one-on-
one discussions will be conducted at the unclassified level. Those who are interested in attending
this event are requested to respond to this notice by e-mailing the government Contracting POCs
your completed Registration Form and, if your company would like to participate in a one-on-
one session with the Government POCs, its response to the Request for Information found in
Attachment 2 of this Industry Day package no later than 15 December 2022. The Industry Day
will be conducted virtually. The Government anticipates using WebEx but will provide a specific
communication method no later than 5 January 2023 to vendors who submit a registration form
by the registration deadline.

The Government briefings will take place on Monday, 9 January 2023. One-on-one meetings
will take place on 9 January, depending on the number of interested vendors. Time slots for one-
on-one opportunities will be limited to 15 minutes. No later than Thursday, 5 January 2022, the
Government will send an email confirmation verifying successful receipt of registration along
with one-on-one meeting confirmations and a final agenda.

Interested vendors should submit any questions in advance using the provided Questions
Spreadsheet. A summary of all releasable questions and answers arising during the one-on-one
meetings will be posted the following week. Important documents such as the Statement of
Work, Model Basic Ordering Agreement, and Draft RFQ including Evaluation Criteria are
attached to this announcement.

This Industry Day Notice is issued solely for information and planning purposes and all
information provided is subject to change. It does not constitute a solicitation (Request for
Proposal or Request for Quotations) or a promise to issue a solicitation in the future. This virtual
Industry Day Notice does not commit the Government to contract for any supply or service,
whatsoever. Furthermore, the Government is not, at this time, seeking proposals. Responders are
advised that the Government will not pay for any information or administrative costs incurred in
response to this Industry Day Notice. The Government will not assume liability for costs
incurred by any attendee for travel expenses or marketing efforts. All costs associated with
responding to this Industry Day Notice will be solely at the responding party's expense.

Industry Day Business Rules

There will be a maximum of two (2) individuals per Contractor that may interact with the
Government during Industry Day one-on-one sessions.
Provide the following information to the Government Contracting POCs by 15
December 2022:
Registration form (Attachment 1) including the names of the individuals who will
be participating in the one-on-one sessions,
Response to the Request for Information (Attachment 2) included in this Industry
Day announcement (required if requesting a one-on-one meeting with the
Government POCs), and
Questions that your company has for the Government. These must be provided
using the Blank Questions Spreadsheet (Attachment 3) included in this Industry
Day Announcement package.

Each Contractor shall have one (1) fifteen-minute breakout session. During this 15-
minute session, the Vendor will have an opportunity to communicate information to the
Government in discussion, presentation, or other web-based delivery method. This 15-
minute session includes 5 minutes for the Government to ask questions to the contractor.
All final questions by the Contractor must be asked by the end of the business day on
Monday, 9 January 2023. All questions submitted past this date shall only be answered at
the COs discretion.
Answers to all questions will be posted on SAM by the Government no later than
Monday, 16 January 2023.

Points of Contact

377 MSG/PK (Contracting):
(Contracting Officer) Ms. Lisa Gonzales, 377 MSG/PK, lisa.gonzales@us.af.mil
lisa.gonzales.6@us.af.mil
(Contracting Officer) Ms. Leann Lopez 377 MSG/PK, leann.lopez@us.af.mil
(Contract Specialist) Ms. Amy Odame, 377 MSG/PK, amy.odame@us.af.mil

AFSEC/SEFW (Customer):
Daniel Sullivan, daniel.sullivan.26@us.af.mil
Kyle Russell, kyle.russell.17@us.af.mil

Agenda

PURPOSE OF INDUSTRY DAY:
The purpose of this Industry Day will be to provide industry more insight into the Governments
Bird Detection Radar (BDR) and Bird/Drone Detection Radar (B/DDR) requirements by
encouraging feedback on provided draft documents and allowing potential Offerors the
opportunity to ask questions in order to both better define this requirement and ensure it is