DOCUMENT

Attachment A - SOW for Bed Frames and Therapy Industry Day.pdf

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Original Source
Contract Opportunity
Date Originally Posted
March 2, 2021, 8:50 a.m.
Type
.pdf
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0.1MB
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None

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Statement of Work Industry Day for Bed Frames and Therapy Surfaces A. General Information 1. Title of Project: Industry Day for bed frames and therapy surfaces for the Charlie Norwood VA Medical Center, both Downtown Division and Uptown Division. 2. Scope of Work: The contractor shall provide all labor, supervision and all other resources required to deliver the requirements stated herein, except as may otherwise be specified in this statement of work. The medical center is looking to evaluate two types of therapy surfaces (integrated and non-integrated) and bed frames. Location is at the Charlie Norwood VA Medical Center, Uptown Division, Augusta, Georgia. 3. Background: The medical center is replacing older bed frames and older therapy surfaces. The medical center is looking for two requirements. The first requirement is the replacement of non-integrated low air loss, pressure redistribution, and microclimate management therapy surfaces that prevent and/or treat pressure injuries. The therapy surface must fit the medical centers current flat deck bed frame (size 35.25” width and 84” length) at the Downtown Division. The therapy surfaces must have a maximum weight capacity of 500 pounds. The second requirement is the replacement of bed frames and therapy surfaces to an integrated low air loss, pressure redistribution, and microclimate management therapy surfaces that prevent and/or treat pressure injuries at the Uptown Division. The bed frame and therapy surfaces must have a maximum weight capacity of 500 pounds. The bed frame must have the capability of supporting an integrated therapy surface and includes an integrated foot extender, integrated three mode-bed exit alarm, integration of nurse call, integrated continuous monitoring of Heart Rate and Respiratory Rate, verbal safety alerts and visual alerts for patient safety. 4. Performance Period/Schedule: The contractor shall start the work required under this SOW should occur within 30 days of award. Installation date and design must be coordinated with Contracting Officer Representative (COR). 5. Type of Contract: Firm-Fixed-Price B. Contract Award Meeting 1. The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick-off meeting or has advised the contractor that a kick-off meeting is waived. C. General Requirements 1. Vendor must provide presentation and hands-on demonstration of equipment and include brochures or manuals for the bed frame and/or therapy surface. D. NARA Records Management Language Clause 1. Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. 2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. 3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government “IT” equipment and/or Government records. 4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. 5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. 6. The Government Agency owns the rights to all data/records produced as part of this contract. 7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver enough technical documentation with all data deliverables to permit the agency to use the data. 8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. 9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. 10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. E. Specific Mandatory Tasks and Associated Deliverables 1. Location for Industry Day: Charlie Norwood VA Medical Center, Uptown Division, Building 110 at 1 Freedom Way, Augusta, GA, 30904, Gymnatorium, Room 2A-135, 2nd Floor. 2. Specific Tasks: Provide bed frame and therapy surfaces with brochures for evaluation. Contractor shall deliver all materials for safe operation of bed frame and/or therapy surface. 3. Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in SOW. 4. Training: N/A 5. Manuals: Contractor shall provide electronic copies of the user manuals and repair manuals for each different model of motor/hoist replaced under this order or contract at no additional cost to the government. 6. Schedule for Deliverables: If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations. 7. Changes to Statement of Work: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. 8. Government Responsibilities: Charlie Norwood VA Medical Center will provide: a. Provide access to building for Industry Day.