Statement of Work
Industry Day for Bed Frames and Therapy Surfaces
A. General Information
1. Title of Project: Industry Day for bed frames and therapy surfaces for the Charlie
Norwood VA Medical Center, both Downtown Division and Uptown Division.
2. Scope of Work: The contractor shall provide all labor, supervision and all other
resources required to deliver the requirements stated herein, except as may otherwise be
specified in this statement of work. The medical center is looking to evaluate two types of
therapy surfaces (integrated and non-integrated) and bed frames. Location is at the
Charlie Norwood VA Medical Center, Uptown Division, Augusta, Georgia.
3. Background: The medical center is replacing older bed frames and older therapy
surfaces. The medical center is looking for two requirements. The first requirement is the
replacement of non-integrated low air loss, pressure redistribution, and microclimate
management therapy surfaces that prevent and/or treat pressure injuries. The therapy
surface must fit the medical centers current flat deck bed frame (size 35.25 width and
84 length) at the Downtown Division. The therapy surfaces must have a maximum
weight capacity of 500 pounds.
The second requirement is the replacement of bed frames and therapy surfaces to an
integrated low air loss, pressure redistribution, and microclimate management therapy
surfaces that prevent and/or treat pressure injuries at the Uptown Division. The bed frame
and therapy surfaces must have a maximum weight capacity of 500 pounds. The bed
frame must have the capability of supporting an integrated therapy surface and includes
an integrated foot extender, integrated three mode-bed exit alarm, integration of nurse
call, integrated continuous monitoring of Heart Rate and Respiratory Rate, verbal safety
alerts and visual alerts for patient safety.
4. Performance Period/Schedule: The contractor shall start the work required under this
SOW should occur within 30 days of award. Installation date and design must be
coordinated with Contracting Officer Representative (COR).
5. Type of Contract: Firm-Fixed-Price
B. Contract Award Meeting
1. The contractor shall not commence performance on the tasks in this SOW until the CO
has conducted a kick-off meeting or has advised the contractor that a kick-off meeting is
waived.
C. General Requirements
1. Vendor must provide presentation and hands-on demonstration of equipment and include
brochures or manuals for the bed frame and/or therapy surface.
D. NARA Records Management Language Clause
1. Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21, 29, 31
and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36
CFR Part 1222 and Part 1228.
2. Contractor shall treat all deliverables under the contract as the property of the U.S.
Government for which the Government Agency shall have unlimited rights to use,
dispose of, or disclose such data contained therein as it determines to be in the public
interest.
3. Contractor shall not create or maintain any records that are not specifically tied to or
authorized by the contract using Government IT equipment and/or Government
records.
4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that
contains information covered by the Privacy Act of 1974 or that which is generally
protected by the Freedom of Information Act.
5. Contractor shall not create or maintain any records containing any Government Agency
records that are not specifically tied to or authorized by the contract.
6. The Government Agency owns the rights to all data/records produced as part of this
contract.
7. The Government Agency owns the rights to all electronic information (electronic data,
electronic information systems, electronic databases, etc.) and all supporting
documentation created as part of this contract. Contractor must deliver enough technical
documentation with all data deliverables to permit the agency to use the data.
8. Contractor agrees to comply with Federal and Agency records management policies,
including those policies associated with the safeguarding of records covered by the
Privacy Act of 1974. These policies include the preservation of all records created or
received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail,
fax, etc.] or state of completion [draft, final, etc.].
9. No disposition of documents will be allowed without the prior written consent of the
Contracting Officer. The Agency and its contractors are responsible for preventing the
alienation or unauthorized destruction of records, including all forms of mutilation.
Willful and unlawful destruction, damage or alienation of Federal records is subject to the
fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the
legal custody of the Agency or destroyed without regard to the provisions of the agency
records schedules.
10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in
any contractual relationship (sub-contractor) in support of this contract requiring the
disclosure of information, documentary material and/or records generated under or
relating to this contract. The Contractor (and any sub-contractor) is required to abide by
Government and Agency guidance for protecting sensitive and proprietary information.
E. Specific Mandatory Tasks and Associated Deliverables
1. Location for Industry Day: Charlie Norwood VA Medical Center, Uptown Division,
Building 110 at 1 Freedom Way, Augusta, GA, 30904, Gymnatorium, Room 2A-135, 2nd
Floor.
2. Specific Tasks: Provide bed frame and therapy surfaces with brochures for evaluation.
Contractor shall deliver all materials for safe operation of bed frame and/or therapy
surface.
3. Description of Tasks and Associated Deliverables: The contractor shall provide the
specific deliverables described below within the performance period stated in SOW.
4. Training: N/A
5. Manuals: Contractor shall provide electronic copies of the user manuals and repair
manuals for each different model of motor/hoist replaced under this order or contract at
no additional cost to the government.
6. Schedule for Deliverables: If for any reason any deliverable cannot be delivered within
the scheduled time frame, the contractor is required to explain why in writing to the CO,
including a firm commitment of when the work shall be completed. This notice to the CO
shall cite the reasons for the delay, and the impact on the overall project. The CO will
then review the facts and issue a response, in accordance with applicable regulations.
7. Changes to Statement of Work: Any changes to this SOW shall be authorized and
approved only through written correspondence from the CO. A copy of each change will
be kept in a project folder along with all other products of the project. Costs incurred by
the contractor through the actions of parties other than the CO shall be borne by the
contractor.
8. Government Responsibilities: Charlie Norwood VA Medical Center will provide:
a. Provide access to building for Industry Day.
Show All
