Attachment 5 PROS VI Industry Day Questions and Answers.pdf



Virtual Industry Day Questions and Answers, Attachment 5

1. Are the Industry Day briefing and slides available for review?

Yes, they are now available on the site. You can also, at any time,
click back on the live broadcast using the link provided to join the Industry Day
meeting. Youll be able to replay the entire broadcast.

2. Will PROS V run concurrently with PROS VI? If so, wouldnt PROS V and PROS VI be

competing against each other?

No, there will not be an overlap between PROS contracts. There will be a
transition period that we have not fully defined yet. That will not result in
competition between PROS V and PROS VI for new requisitions. There will also
be a PROS V closeout period that will be five years, which will not impact the
PROS VI contract.

3. What is AFSAC On-Line (AOL)? Does AFSAC On-Line do reporting for PROS?

AOL is a platform that holds various applications and is able to generate reports
for PROS. Please see attachment #4 for a demonstration of AFSAC On-Line.

4. Has the government decided on an acquisition strategy yet?

Our acquisition strategy hasnt been determined yet. At this time, we are still
conducting market research and coordinating with the Small Business Office for
AFLCMC. The combination of the RFI and the Industry Day will help us better
determine what is needed for the acquisition. An acquisition strategy will be
contemplated before competition is opened.

5. What organization is the paying office for supply, maintenance, and task order invoices?
The paying office for the current contract is DFAS located in Columbus, Ohio. It
may not be the same office for future contracts, but more information on that will
be available during the acquisition process.

6. What is the RFI number that has been briefed during Industry Day?


7. Do the normal SDVOSB set-asides apply to FMS sales?

Yes and that would speak to the full and open or small business acquisition
strategy decision that was addressed in Question #3.

Virtual Industry Day Questions and Answers, Attachment 5

8. Would you please restate/post the acquisition schedule to include the award date?

The schedule is listed below. For more information, please review the briefing
and slides from the Industry Day, which is posted on the website.

a. The draft RFP date is 19 November 2020
b. The formal RFP release date is 3 March 2021
c. The proposals are due 4 April 2021
d. The contract award is scheduled for 2 November 2021

9. Did the results of the RFI facilitate the decision for a full and open competition?
We are still in the market research phase. We will be able to make a final
determination after coordinating with our Small Business Office and compile the
market research report utilizing the Request for Information (RFI), the responses
to the Sources Sought posting, and the Q&A sessions.

10. Please confirm that this is a single award IDIQ contract and is not a multiple award

contract with several companies being awarded the work? Also, confirm that the scope of
effort for the sole awardee will encompass supply, maintenance and task order type

Yes, this is anticipated to be a single award IDIQ contract and, as briefed, this will
encompass supply requisitions, maintenance requisitions, and task orders. To be a
multiple award IDIQ would literally mean the government would have to be
involved on every requisition. Currently, with the historical data being 27,000+
requisitions a year that would require a contract action for each and every action..

11. Would this wide-ranging FMS support not be better served by a multiple award contract
(MAC), where requisitions of parts, maintenance/repair, and varied task orders might be
better covered by a diverse pool of contractors, versus a sole source?

Similar to Question #10, the same barrier would exist for a MAC and is the
rationale for being a single award IDIQ for the first five generations of PROS.

12. Will the USG allow for an electronic interface with USG system and contractor
procurement ERP system? If so, will it have both import/export capability?

Currently under PROS V, we do not have that electronic interface between
government and contractor systems; however, that is something that we will
explore for PROS VI.

13. Additive Manufacturing is evolving quickly. How will PROS address technology

advancement of part producibility?

The Government is very interested in the fact that there is the evolution of
technology for additive manufacturing reverse engineering capabilities, especially

Virtual Industry Day Questions and Answers, Attachment 5

in relationship with this contract. Obsolescence deterrence would provide the
ability to support our foreign partners legacy systems. The requirements for
testing is identified in the First Article Testing clauses FAR 52.209-3 for
contractor testing and FAR 52.209-4 for Government testing. Applicability of the
clauses may allow companies that have sold the same part through reverse
engineering and additive manufacturing to the Government prior to receive
waiver or exemption from first article testing requirement on similar parts that
have been sold to the Government. In summary, the Government is absolutely
interested in what industry can help bring as a solution to be able to streamline in
support of our foreign military partners for PROS VI. It highlights an area of

14. Expanding off of the Additive Manufacturing question. What engineering authority would

sign a waiver?

The authority is dependent upon the purpose of the waiver and who the
engineering authority is for that part.

15. How or when will AFSAC demonstrate the proposed or actual AFSAC Online/Contractor

Work-Bench and describe more fully the interface and data posting expectations?
The live demonstration has been completed and is posted on

16. How are classified and ITAR materials handled under this contract?

Compliance for ITAR materials is a requirement of the supply support, repair
support, and task order support. Compliance is a requirement of the prime and the
primes contract with the qualified vendors.

17. Can you generally speak to the language requirements of the staff working PROS VI? Are

all transactions in English?

Yes, English is part of the requirement. PROS VI will be performed in English.

18. Would USG be receptive to utilizing innovative technology solutions to support PROS

Yes, thats definitely something the Government is really focusing on during the
PROS VI acquisition to ensure transparency and communications with both the
PMO and the customers.

19. Is the USG planning on doing technical scenarios, as part of the RFP?

Yes, the Government is considering it; however, has not made a final decision.

Virtual Industry Day Questions and Answers, Attachment 5

20. Is there going to be any other additional considerations for conflict of interest for PROS


Fair competitive advantage will be applied to the acquisition effort and thats why
the Industry Day rules of engagement included Organizational Conflict of Interest
to make every interested party aware of their role and the Governments role to
mitigate any potential or perceived conflict of interest.

21. Our company is considering a joint venture with a large company and are wondering if

USG would consider that as a benefit or a proposed risk to the Government?

The decision to propose as a joint venture belongs to the companies and wouldnt
be considered a benefit or a risk to the Government. Industry Day is market
research for the Government to help shape the strategy and to provide the
interested companies an opportunity to interact and engage with each other. To
learn which companies may be interested in proposing as prime contractors,
please see the registered participants list.

22. Is PROS V a small business set-aside, like the others have been in the past?

PROS V is not a small business set-aside; it was full and open competition.
Historically, there are small business goals, but that's not a set-aside requirement.

23. With regard to vendors supporting the acquisition, do you have a location where people

can comment or give feedback on what they're seeing?

One of the purposes of the Industry Day is to conduct our on-going market
research and to receive feedback on any technologies and/or processes. Please see
the AFSAC On-Line demo posted to the website. Provide any
industry best practices for feedback to improve vendor ability to support.

24. Can you confirm the following information: sales are down, USG is not exercising all of
the options, and the timeline for the solicitation date has shifted approximately 6 months
to the right?

Information regarding the sales may have been pulled from a 3rd party source and
is incomplete or incorrect. The PROS annual requisition count are consistent
around 27,000+ per year. Additionally, this is not a sustainment contract, so there
is variability on this contract. The Industry Day briefing highlighted that there is a
high opportunity for both Army and Navy support by a prime contractor,
indicating that there is opportunity for growth.

Virtual Industry Day Questions and Answers, Attachment 5

25. One of the questions during the Industry Day asked about a system that our company is
unfamiliar with - is that a system that's in development? Is it related to PROS? Is it new
for PROS VI?

There are no current development plans. A demo for AFSAC On-Line and
Contractor Work-Bench has been made available by our IT support (see
attachment #4). The Contractor Work-Bench that was part of PROS V to level