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Attachment 3 Industry Day Q and A 3 Aug 2020.pdf

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Contract Opportunity
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Aug. 3, 2020, 1:52 p.m.
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FA8224-20-R-0018 Hill AFB Aerospace Ground Equipment (AGE2) Industry DayAttachment 3 Industry Day Q and AQuestion NumberIndustry Question Government ResponseQ1Reference Industry Day Slides. Can the Government provide its rationale for potentially waiving Past Performance given the scope and size of a contract of this magnitude?Past performance may be waived based on the services to be provided are commercial, well-defined, and have low risk of unsuccessful performance. Q2PWS Paragraph 2.4.1, Can the Government confirm the expected workload growth is 5% annually based on historical data?Historically, this figure has been less than 5% from one task order to the next. Last year it was about 1.5%. The 5% increase clause (PWS par. 2.4.1) is a worst-case growth scenario.Q3PWS Paragraph 2.4.3.1, is the RFID tracking system GFE or CFE?The RFID trackers themselves can be considered a component of the piece of equipment they are attached to and are not inventoried as GFE, though they do belong to the government. The contractor will be given access to the system (AFGET) that interfaces with the RFID detectors throughout the base so they can monitor AGE locations. Q4PWS Paragraph 2.4.3.5, Can the Government define circumstances beyond the contractors control or specifically, what circumstances would warrant non PMI/Acceptance Inspection and return to the customer?If a new piece of equipment does not have technical data or drawings available, or if it requires special equipment or tools that the government has not yet provided, we would not expect the contractor to add equipment that cannot be maintained.Q5Historical records do not distinguish between priorities of unscheduled maintenance. In summary, the monthly averages for maintenance actions are categorized as follows:i. CAT I: Scheduled: (this category does not have scheduled maintenance). Unscheduled:ii. CAT II: Scheduled: Unscheduled: iii. CAT III: Scheduled: Unscheduled:iv. Total Monthly Average of maintenance actions per month ( scheduled, unscheduled)Q6PWS Paragraph 2.4.5.3, Can the Government provide workload data for unscheduled pickups and deliveries?The workload data averaged dispatches per month, per week, per day. This includes trouble calls and normal pick-up and delivery of serviceable AGE at users’ request, pick-ups for PMI, etc. These figure includes all scheduled and non-scheduled dispatch. Q7PWS Paragraph 2.4.8, Will the contractor be able to dispose of depleted CFCs using the base recycling or HAZWASTE disposal center at no cost or must the contractor dispose of these themselves?The government will provide CFC disposal at government expense, along with other HAZ waste. PWS Paragraph 2.4.8 is updated to reflect this. Q8Is all the AGE equipment OO-ALC so none will be required to support deployments or TDYs for the 388th?No, the OO-ALC AGE contract does not support the 388th. The 388th has their own AGE shop. OO-ALC AGE equipment does not generally go TDY, but the AGE contractor would not be responsible for these preparations if it did for some reason. Q9Do the maintenance bays contain lifts for equipment or is all lifting equipment the responsibility of the contractor?At Hill, the bays do have overhead hoists and floor jacks are utilized as well, but there are no lifts as they haven't been necessary for the type of equipment we maintain. There are no lifts at AMARG either. If the contractor decides that lifts would be beneficial and they want to purchase them, they do so if the facility conditions (space, power, etc.) will accommodate this and would potentially require approval from 75th Civil Engineering.Q10Is there any AGE maintenance personnel for AMARG and OO-ALC separate from the AD, Guard, or Reserve personnel or are any of them shared facilities?AMARG does have an AGE shop staffed with civil service that is separate from the contractor facility, they do share some special tools, but have a separate maintenance facility, separate break area, separate locker room, and separate supply room. At Hill AFB, there is a completely separate AGE shop for the 388th at a different location on base. The 388th AGE shop does not share any equipment, facilities, personnel, etc. with the OO-ALC AGE shop. PWS Paragraph 2.4.5, Can the Government provide workload data for Unscheduled Maintenance for Routine and Immediate Priority?1 FA8224-20-R-0018 Hill AFB Aerospace Ground Equipment (AGE2) Industry DayAttachment 3 Industry Day Q and AQ11Can you elaborate on the difference between CAT I and CAT II/III? Is CAT I powered and non-powered that must be on the ready lines, and CAT II/II all equipment above the MEL? If so, what is the breakdown of CAT I for powered and non-powered AGECAT I equipment can be either powered or non-powered. This is equipment that is owned by the customer, but they don’t want it on contract for scheduled inspections for various reasons (e.g. not required, doesn’t get used enough, or the customer does it themselves). Unscheduled maintenance is all that’s required for CAT I. On average, there are 8.5 unscheduled maintenance actions per month for CAT I items. CAT I equipment can sometimes be on ready lines, but is more often located in specific shops where it is kept. CAT II is non-powered AGE requiring PMI and CAT III is powered AGE requiring PMIQ12With Corrosion Control, is there dedicated AGE repaint opportunities built into the Paint Booth Schedule or do we battle for opportunities based on paint scores?AGE shop has its own dedicated paint booth and can schedule it as needed to meet the terms of the contract. PWS Paragraph 2.4.4.2.1 addresses this. Q13Are any of the Ready Lines covered or are they unprotected from the elements?All of the ready lines at Hill AFB and AMARG are open air.Q14At Hill, is the contractor responsible for snow removal on the ready lines or only within the AGE compound?The snow-removal verbiage in the PWS outlines the contractor’s responsibility for snow removal within the AGE compound only. Other areas, such as ready lines or flight line areas the contractor will not be responsible for. PWS Paragraph 8.8 has been updated for clarity. Q15Do the maintenance bays have any fixed tool storage and workbenches that will remain or will it be a completely open bay?At Hill AFB, the maintenance bays have work benches, parts storage bins, parts washers, a jack tester. Additionally, the adjacent office areas are all furnished by the government. Computers and computer accessories (printers, keyboards etc.) are also government property. PWS Paragraph 2.6.3 is updated and Paragraphs 2.6.3.1, 2.6.3.2 and 2.6.3.3 are added for clarity. Q16Are all personnel to be deemed mission essential, or is there an expectation of a scaled down list for the Mission Essential?The services performed under this contract are considered mission essential. This is a performance-based contract for services; the government will not dictate how the contractor manages its personnel. However, part of what bidding contractors will be evaluated on will be their Mission Essential Plan. Q17PWS Paragraph 2.1.1. The contractor shall provide qualified personnel, tools, supplies (office, cleaning, etc.), equipment transportation, freight, and training necessary to perform AGE operations. Can you provide the incumbent’s current labor breakdown including number of employees?This is a performance-based contract for services; the government will not mandate specific manning requirements other than key positions that must be included to perform this contract. Current labor breakdown including the number of current employees is proprietary and will not be disclosed. See PWS Paragraph 3.2 for staffing. The Workload listings and average volume of maintenance and dispatches required are provided in the attached Draft Hill Workload Listing 2020 and Draft AMARG Workload Listing 2020. On the Workload Listings, the government assigns the Asset ID, Owning ORG, RCC, location, and the description, NSN, and serial number are from the manufacturer. These draft listings are the most current workload listings for Hill and for AMARG. The Workload listings change slightly over the course of each task order as specific pieces of equipment are removed and new ones are added. New listings are created at the beginning of each task order. Task orders have add CLINs to use if new equipment is added during the task order period, and a modification is required if the Government adds more equipment that was on the add CLIN. When the contractors bid, they are bidding on how much they are going to charge the government for a CAT I, CAT II, CAT III and Over & Above (O&A is an hourly rate). Once rates are negotiated, the total task order cost is based on how many of each category we have on the equipment lists and how much O&A we anticipate having based on historical trends. There is a separate CLIN for material (parts). When generating a task order, the government funds the estimated amount for parts based on historical and anticipated trends. The contractor does not need to bid on parts. It will be incumbent upon bidding contractors to determine how many AGE mechanics and other personnel they will need to hire to meet demands of work volume. 2 FA8224-20-R-0018 Hill AFB Aerospace Ground Equipment (AGE2) Industry DayAttachment 3 Industry Day Q and AQ18PWS Paragraph 2.1.1. The contractor shall provide qualified personnel, tools, supplies (office, cleaning, etc.), equipment transportation, freight, and training necessary to perform AGE operations. Is there a proposed staffing/manning requirement? Or is the manning requirement something the incoming contractor is expected to determine and provide?No, the Government is not providing a 'proposed' staffing manning requirement. See PWS Paragraph 3.2 for requirement of key personnel. Yes, the incoming contractor (awardee) is expected to determine and provide the required manning. Q1… Show All