FA8224-20-R-0018 Hill AFB Aerospace Ground Equipment (AGE2) Industry DayAttachment 3 Industry Day Q and AQuestion NumberIndustry Question Government ResponseQ1Reference Industry Day Slides. Can the Government provide its rationale for potentially waiving Past Performance given the scope and size of a contract of this magnitude?Past performance may be waived based on the services to be provided are commercial, well-defined, and have low risk of unsuccessful performance. Q2PWS Paragraph 2.4.1, Can the Government confirm the expected workload growth is 5% annually based on historical data?Historically, this figure has been less than 5% from one task order to the next. Last year it was about 1.5%. The 5% increase clause (PWS par. 2.4.1) is a worst-case growth scenario.Q3PWS Paragraph 2.4.3.1, is the RFID tracking system GFE or CFE?The RFID trackers themselves can be considered a component of the piece of equipment they are attached to and are not inventoried as GFE, though they do belong to the government. The contractor will be given access to the system (AFGET) that interfaces with the RFID detectors throughout the base so they can monitor AGE locations. Q4PWS Paragraph 2.4.3.5, Can the Government define circumstances beyond the contractors control or specifically, what circumstances would warrant non PMI/Acceptance Inspection and return to the customer?If a new piece of equipment does not have technical data or drawings available, or if it requires special equipment or tools that the government has not yet provided, we would not expect the contractor to add equipment that cannot be maintained.Q5Historical records do not distinguish between priorities of unscheduled maintenance. In summary, the monthly averages for maintenance actions are categorized as follows:i. CAT I: Scheduled: (this category does not have scheduled maintenance). Unscheduled:ii. CAT II: Scheduled: Unscheduled: iii. CAT III: Scheduled: Unscheduled:iv. Total Monthly Average of maintenance actions per month ( scheduled, unscheduled)Q6PWS Paragraph 2.4.5.3, Can the Government provide workload data for unscheduled pickups and deliveries?The workload data averaged dispatches per month, per week, per day. This includes trouble calls and normal pick-up and delivery of serviceable AGE at users’ request, pick-ups for PMI, etc. These figure includes all scheduled and non-scheduled dispatch. Q7PWS Paragraph 2.4.8, Will the contractor be able to dispose of depleted CFCs using the base recycling or HAZWASTE disposal center at no cost or must the contractor dispose of these themselves?The government will provide CFC disposal at government expense, along with other HAZ waste. PWS Paragraph 2.4.8 is updated to reflect this. Q8Is all the AGE equipment OO-ALC so none will be required to support deployments or TDYs for the 388th?No, the OO-ALC AGE contract does not support the 388th. The 388th has their own AGE shop. OO-ALC AGE equipment does not generally go TDY, but the AGE contractor would not be responsible for these preparations if it did for some reason. Q9Do the maintenance bays contain lifts for equipment or is all lifting equipment the responsibility of the contractor?At Hill, the bays do have overhead hoists and floor jacks are utilized as well, but there are no lifts as they haven't been necessary for the type of equipment we maintain. There are no lifts at AMARG either. If the contractor decides that lifts would be beneficial and they want to purchase them, they do so if the facility conditions (space, power, etc.) will accommodate this and would potentially require approval from 75th Civil Engineering.Q10Is there any AGE maintenance personnel for AMARG and OO-ALC separate from the AD, Guard, or Reserve personnel or are any of them shared facilities?AMARG does have an AGE shop staffed with civil service that is separate from the contractor facility, they do share some special tools, but have a separate maintenance facility, separate break area, separate locker room, and separate supply room. At Hill AFB, there is a completely separate AGE shop for the 388th at a different location on base. The 388th AGE shop does not share any equipment, facilities, personnel, etc. with the OO-ALC AGE shop. PWS Paragraph 2.4.5, Can the Government provide workload data for Unscheduled Maintenance for Routine and Immediate Priority?1FA8224-20-R-0018 Hill AFB Aerospace Ground Equipment (AGE2) Industry DayAttachment 3 Industry Day Q and AQ11Can you elaborate on the difference between CAT I and CAT II/III? Is CAT I powered and non-powered that must be on the ready lines, and CAT II/II all equipment above the MEL? If so, what is the breakdown of CAT I for powered and non-powered AGECAT I equipment can be either powered or non-powered. This is equipment that is owned by the customer, but they don’t want it on contract for scheduled inspections for various reasons (e.g. not required, doesn’t get used enough, or the customer does it themselves). Unscheduled maintenance is all that’s required for CAT I. On average, there are 8.5 unscheduled maintenance actions per month for CAT I items. CAT I equipment can sometimes be on ready lines, but is more often located in specific shops where it is kept. CAT II is non-powered AGE requiring PMI and CAT III is powered AGE requiring PMIQ12With Corrosion Control, is there dedicated AGE repaint opportunities built into the Paint Booth Schedule or do we battle for opportunities based on paint scores?AGE shop has its own dedicated paint booth and can schedule it as needed to meet the terms of the contract. PWS Paragraph 2.4.4.2.1 addresses this. Q13Are any of the Ready Lines covered or are they unprotected from the elements?All of the ready lines at Hill AFB and AMARG are open air.Q14At Hill, is the contractor responsible for snow removal on the ready lines or only within the AGE compound?The snow-removal verbiage in the PWS outlines the contractor’s responsibility for snow removal within the AGE compound only. Other areas, such as ready lines or flight line areas the contractor will not be responsible for. PWS Paragraph 8.8 has been updated for clarity. Q15Do the maintenance bays have any fixed tool storage and workbenches that will remain or will it be a completely open bay?At Hill AFB, the maintenance bays have work benches, parts storage bins, parts washers, a jack tester. Additionally, the adjacent office areas are all furnished by the government. Computers and computer accessories (printers, keyboards etc.) are also government property. PWS Paragraph 2.6.3 is updated and Paragraphs 2.6.3.1, 2.6.3.2 and 2.6.3.3 are added for clarity. Q16Are all personnel to be deemed mission essential, or is there an expectation of a scaled down list for the Mission Essential?The services performed under this contract are considered mission essential. This is a performance-based contract for services; the government will not dictate how the contractor manages its personnel. However, part of what bidding contractors will be evaluated on will be their Mission Essential Plan. Q17PWS Paragraph 2.1.1. The contractor shall provide qualified personnel, tools, supplies (office, cleaning, etc.), equipment transportation, freight, and training necessary to perform AGE operations. Can you provide the incumbent’s current labor breakdown including number of employees?This is a performance-based contract for services; the government will not mandate specific manning requirements other than key positions that must be included to perform this contract. Current labor breakdown including the number of current employees is proprietary and will not be disclosed. See PWS Paragraph 3.2 for staffing. The Workload listings and average volume of maintenance and dispatches required are provided in the attached Draft Hill Workload Listing 2020 and Draft AMARG Workload Listing 2020. On the Workload Listings, the government assigns the Asset ID, Owning ORG, RCC, location, and the description, NSN, and serial number are from the manufacturer. These draft listings are the most current workload listings for Hill and for AMARG. The Workload listings change slightly over the course of each task order as specific pieces of equipment are removed and new ones are added. New listings are created at the beginning of each task order. Task orders have add CLINs to use if new equipment is added during the task order period, and a modification is required if the Government adds more equipment that was on the add CLIN. When the contractors bid, they are bidding on how much they are going to charge the government for a CAT I, CAT II, CAT III and Over & Above (O&A is an hourly rate). Once rates are negotiated, the total task order cost is based on how many of each category we have on the equipment lists and how much O&A we anticipate having based on historical trends. There is a separate CLIN for material (parts). When generating a task order, the government funds the estimated amount for parts based on historical and anticipated trends. The contractor does not need to bid on parts. It will be incumbent upon bidding contractors to determine how many AGE mechanics and other personnel they will need to hire to meet demands of work volume. 2FA8224-20-R-0018 Hill AFB Aerospace Ground Equipment (AGE2) Industry DayAttachment 3 Industry Day Q and AQ18PWS Paragraph 2.1.1. The contractor shall provide qualified personnel, tools, supplies (office, cleaning, etc.), equipment transportation, freight, and training necessary to perform AGE operations. Is there a proposed staffing/manning requirement? Or is the manning requirement something the incoming contractor is expected to determine and provide?No, the Government is not providing a 'proposed' staffing manning requirement. See PWS Paragraph 3.2 for requirement of key personnel. Yes, the incoming contractor (awardee) is expected to determine and provide the required manning. Q19PWS Paragraph 2.1.1. The contractor shall provide qualified personnel, tools, supplies (office, cleaning, etc.), equipment transportation, freight, and training necessary to perform AGE operations. What positions (labor categories) are authorized for this contract? It will be up to the contractor to hire individuals who are qualified to perform the requirements of this contract. There are no specific Dept. of Labor categories that the Government is requiring for this contract, but the union does have a list of positions and minimum wage rates required under the CBA. The current CBA for Hill has been provided. Suggested labor categories will be provided with the draft Request for Proposal.Q20PWS Paragraph 2.3 Dispatch Operations. Can we see the current Company procedures written to cover the operations?The government’s requirement for dispatch are located in Section 2.3 of the PWS. The government (AGE user/COR) will contact AGE dispatch through either a phone call or email. The contractor will perform the request (i.e. movement/pick-up/ready line to requested location) and then update the AGE’s location in FEMS. If the current contractor has internal practices, these are their own internal processes and would not be disclosed.Q21PWS Paragraph 2.4.1 The contractor shall maintain a 95% in-commission rate monthly. Can we see a list of the current commission rate per equipment so we can determine what can potentially negatively impact the in-commission rate?The government keeps track of monthly in-commission rates. However, this may not provide the best indicator of specific events that may affect the in-commission rate of a given category of equipment. The government calculates the ICR weekly for each group and averages it over the month. The contractor sends a list to the COR weekly of equipment it requests consideration for on the ICR (i.e. delays outside of the contractors control, awaiting government engineering support/awaiting government parts support). The government then reviews the considerations and makes a determination on which equipment will be considered. Current commission rates reflects current contractor performance and will not be disclosed. Q22PWS Paragraph 2.4.1 The contractor shall maintain a 95% in-commission rate monthly. Is there a current report on parts availability/expected delivery times?IAW PWS Paragraph 2.5, the contractor will utilize the Air Force Supply system for all parts that are available through it. Consumables (e.g. filters) will be purchased/supplied by the contractor and have quantities on hand to support daily requirements. For parts not available through the AF supply systems, the contractor will required to make an attempt to purchase through vendor and then contact COR if it cannot. Depending on priority and parts availability, some parts may have very long lead times, however the typical range of parts delivery is anywhere from same day to two weeks. Parts Report is referenced in PWS Paragraph 2.7.5 and CDRL A005.Q23PWS Paragraph 2.6.6 Over & Above. Additional Program Requirements. Can we review any existing program procedures?Procedurally, there are no government-established requirements other than what is described in the PWS. If the incumbent has specific procedures they follow, it will not be disclosed. Examples of O&A include TCTOs and equipment modification requests from the groups. When a TCTO on AGE comes down, the COR will submit an O&A request to the contractor requesting the amount of hours required for support. The COR will review the hours and approve/disapprove, then forward to PM/CO for approval. The contractor will then perform the O&A in the time required on the request and bill against the appropriate O&A CLIN.Q24 What is the current pay scale for all employees?A pay scale for all employees is not available. The CBA or Wage Determinations provide the minimum labor rates and overhead rates for the service employees only. Q25Appendix D Attachment 3a/3b Suggested Contractor Furnished Special Tools Hill AFB and AMARG. What are the recommend volume/units for each of the tools identified?The tools recommended in the PWS Appendix 3a/3b attachments are suggestions. The Hill CBA specifies that each employee needs to supply their own hand tools and the company will provide special tools. The company is to replace tools broken while in the performance of contract work at no cost to the employee. At AMARG, all tools are government-provided.Q26Appendix D Attachment 3a/3b Suggested Contractor Furnished Special Tools Hill AFB and AMARG. Will any of the referenced tools be inherited by the incoming contractor?Unless provided by the government and listed on the GFP inventory, tools belong to the incumbent and their employees. The incumbent, if not selected for the follow on, may choose to keep their tools or sell them to the incoming company. That would be a deal between the two companies, not-involving the government. At AMARG, all tools are government-provided.Q27Are there any issues with the current tools identified and used?There are no current issues with tools identified and used3FA8224-20-R-0018 Hill AFB Aerospace Ground Equipment (AGE2) Industry DayAttachment 3 Industry Day Q and AQ28Can we get the specific models of recommended equipment/tools?This is up to the contractor to determine. Required tools will be provided as GFE and will be on the GFE list. There is also a list of suggested tools, but are not required specifically. Q29What model Digital Inspection Camera is currently used? Is it meeting the needs of the job currently?There is no specific requirement from the government and the current model in use is meeting the government’s requirements. For a description of the suggested digital inspection camera, see suggested tools in PWS Appendix D Attachment 3a. Q30What is currently used as PPE?Standard PPE requirements apply IAW PWS Paragraph 6.3. Safety glasses, steel toes, gloves when working with chemicals, etc. The Contractor will follow Air Force and OSHA requirements while performing duties on Hill AFB.Q31Can we get a PPE Consumption Report?We do not keep records of PPE consumption. This is not a requirement in the PWS. Q32PWS Appendix D Attachment 6a / 6b Contractor Furnished Vehicles. What specifically does “contractor furnished” mean regarding vehicles and special tools?This means that the contractor needs to provide vehicles at their own expense to fulfill the needs of the contract.Q33Do the vehicles need to be purchased or is leasing acceptable?The contractor determines if items will be leased or purchased. Q34PWS Appendix D Attachment 7 / 7b Government Furnished Facilities. Facilities are available but does it include desk and typical office related furniture? Do we need to capture cost for desk/computers or any necessary equipment?Office areas are fully furnished by the government. Computers and computer accessories (printers, keyboards, etc.) are also Government property and will be provided. The contractor will not need to capture these costs. Contractor will be responsible for the cost of other equipment not provided by the Government. See PWS Paragraph 2.6.3.3Q35What Tool Accountability System (TAS) is used for tool inventory and control?The current system in use is TCMAX. The contractor will be required to follow USAF and AFMC guidelines for tool and equipment accountability as defined in the PWS.Q36Are there items we purchase ourselves outside of the supply chain? Are there items we order and get through the supply chain?Depending on the part and the equipment it is intended for, AGE parts can be ordered through a number of sources including SBSS (base supply). Some parts for specialized equipment must be ordered through OO-ALC’s contractual partners such as Lockheed Martin or other vendors through the F-35 contract vehicles, and many parts and materials may be purchased locally.Q374) Can we get the Cumulative OSHA's Form 300 and 300A Reports for the current contractor over the past year?No, the OSHA Form 300 and 300A for Hill AFB and AMARG from the current contractor contain average number of employees and average hours worked which is proprietary and will not be disclosed. Q38Who is responsible for the OSHA-required air sampling in the paint booth?Verbiage has been added to section 2.4.4.2.1 of the PWS to specify this. Contractor shall collect the air samples and provide to the government lab for analysis. Q39PWS Paragraph 2.3.2.2 in the PWS contradicts a process order for AMARG-this Paragraph may only apply to Hill and should clearly state that in the PWS.This Paragraph has been updated.Q40PWS Paragraph 2.4.3.4.1 in the PWS. How will this process work?This Paragraph has been updated with a more clearly defined process.Q41How will the contractor be expected to be accountable for the influx in workload caused by equipment previously unreleased by the customer, suddenly being released all at once and now due for PMI? As the government discussed the likelihood of this scenario, it was determined that it is rare enough to be managed by CORs on a case-by-case basis. It is not in the interest of the government to allow the contractor to fail performance parameters due to circumstances out of their control. This scenario is addressed by PWS Paragraph 2.4.3.2 Q42PWS Paragraph 2.6.6.4 mentions overhauls. What is meant by overhauls should be more clearly defined. Overhaul is generally a more in-depth process than a PMI. Like a PMI, it involves the removal and replacement of worn out parts, but an overhaul will often involve equipment in a greater state of disrepair. This process will include the disassembly, cleaning, inspection, repair or replacement of parts or components and, once reassembled, will result in a “like-new” piece of equipment that is operationally functional and safe. Overhaul is generally a more expensive process in relation to the total value of the equipment being worked on and will use funding from the Over and Above CLIN and the customer’s Material CLIN. Q43Some differences between Hill and AMARG are not explicitly clear in the PWS (e.g. dispatch times, equipment custodian duties). How will the contractor know what these differences are and how to manage them between the two different locations?It was discussed by the government and decided that in relevant cases, there is enough verbiage where requirements can be tailored at the task order level. The basic PWS specifies the major anticipated contract parameters that are different between Hill AFB and AMARG. 4